Logistics Coordinator - Juba

Solidarités International is a French humanitarian organization which provides aid and assistance to victims of war or natural disaster. For over 30 years the association has focused on meeting three vital needs - water, food and shelter - by carrying out emergency programmes followed by longer-term reconstruction projects. Whilst fully respecting the assisted populations’ customs and culture, Solidarités International’s programmes are implemented through the joint expertise of around 180 expatriates and 1500 local managerial staff and employees. Solidarités International is currently present in Africa (Central African Republic, South Sudan, Kenya, Somalia, Liberia, Chad, Democratic Republic of the Congo, Republic of Côte d’Ivoire), in Asia (Afghanistan, Thailand, Bangladesh, Myanmar and Pakistan) and in Haiti.

CONTEXT OF INTERVENTION

The Republic of South Sudan became and independent nation on 9 July 2011 seeing the popular will of its citizens fulfilled as per the Referendum vote in January 2011 – dictated by the Comprehensive Peace Agreement which ended over 20 years of civil war in 2005. With the government and citizens now looking forward to the development of the nation, South Sudan is still plagued by a number of conflict and natural disaster related emergencies creating significant humanitarian disasters in the severely underdeveloped rural areas.

Solidarit̩s International (SI) implements rural and semi-urban water and sanitation activities in three states in the North East part of the country: Jonglei, Upper Nile and Unity. SI target counties prone to receiving IDPs and/or returnees and are prone to natural disaster (namely flooding). Upper Nile and North Jonglei programmes are operated out of Malakal, the Upper Nile State capital. Intermittent emergency response programmes are also implemented in and around Malakal Town, on receiving influxes of returnees/IDPs. Unity State programmes are administrated from an office in Bentiu, the Unity State capital Рwith a base in Leer, southern Unity State.

OUTLINE OF POSITION

The Logistics Coordinator steers a mission’s logistical activities in order to ensure that Solidarités International's in-country programs run smoothly.

He/she implements Solidarités International mission procedures and logistical tools, and ensures that they are properly used and adhered to.

He/she participates in defining Solidarités International’s mission strategy, in drawing up projects and in assessing the resources needed for Solidarités International activities.

He/she supports the Head of Mission in operational security management.

He/she is the point of reference for the mission and serves as the link between headquarters and the mission for all matters relating to logistics.

OBJECTIVES

• Implement the action plan that will come out of the Logistic Diagnostic that will take place in February 2012 • Work on the compound set up in Juba and find appropriate solutions to accommodate office and residence and give a proper space to live and to work to all people based in Juba • Support the base logisticians in the study on local supply options • Study the transport options for goods and persons in South Sudan and propose solutions TASKS AND RESPONSIBILITIES Logistics

  • Environmental analysis : • Monitor monetary tracks, local production methods, infrastructure, and distribution systems • Build and maintain relationships with political, administrative and technical partners • Identify and assess the impact of different cultural expressions

  • Purchasing and Supplies : • Ensure that the purchasing procedure is adhered to and overseen by the base logisticians • Ensure that all bases respect Solidarités’ and donors’ procedures • Supervise contracts and the set-up and follow-up of purchase schedules • Manage all the purchases for Paris / Nairobi / Juba • Send the compiled monthly IOF Follow-up for field bases and the Juba base to HQ

Transport

  • Organization of local transport : • Advise the base logisticians on transportation options • Ensure transport documents are established according to Solidarités’ procedures • Capitalize information on distances, prices, means of transportation and transport companies

  • International transport : • Ensure that documentation on import and export procedures is in order • Reception and customs clearance

  • Control of loads : • Make sure that a qualitative and quantitative control is carried out for all incoming goods • Emit reserves with carriers as necessary

  • Fleet Management : • Supervise and anticipate operational transport needs on the mission • Ensure cost analysis and fuel/parts consumption for vehicles, and planned maintenance needs and/or technical issues, are properly managed • Ensure drivers and technicians are trained on each field base

Stock Management • Ensure that base logisticians adhere to Solidarités’ and donors’ procedures • Supervise security storage procedures • Manage stock transfers at the end of each programme • Send the compiled monthly stock inventory for field bases and Juba base to HQ

  • Durable Equipment : • Allocate equipment throughout the mission according to need • Ensure that equipment is correctly used and installed • Train expatriates/local staff on sensitive equipments such as Thuraya and VHF • Send a monthly durable equipment inventory for field bases and Juba base to HQ

  • Computer Management : • Follow-up of the proper use of laptops/desktops at the mission level • Ensure the proper use and daily maintenance of Antivirus software • Set up and enforce a data backup policy at the mission level

Logistics Staff Management • Provide strong and prompt support to base logisticians in the field • Supervise, advise and coordinate the logistics staff for Southern Sudan mission • Administer staff evaluations and organize and manage staff training as requested

Financial Management • Ensure proper management of logistics budget lines • Assist the administrative coordinator on budget follow-up monitoring

Reporting • Draft logistics reports required by donors and logistics budgets for new proposals • Monthly internal logistics report (“log pack”)

Security

The responsibility for security management for the mission lies with the Head of Mission. The Logistics Coordinator is responsible for the application and implementation of safety and security guidelines. • Participate in security information management and risk analysis • Communicate all security information to the Head of Mission • Assist in editing the security guidelines and country evacuation plan • Keep national and expatriate staff informed on rules, regulations and penalties • Stay informed on ongoing security issues and information

Representation

The Logistics Coordinator must be very involved in the newly-established logistics cluster in Juba. Solidarités works closely with the cluster on common transport issues and information-sharing.

CANDIDATE PROFILE

Experience: • Bachelor’s Degree (or equivalent) in Logistics, Technology, or Management, or at least 2 years of experience as a Logistics Coordinator in an NGO or similar • 2 years’ experience in logistics in conflict/post-conflict contexts, with experience in supporting emergency response

Technical skills: • Procurement procedures. • Negotiation with suppliers. • Ability to manage and supervise staff and provide technical support • Team management skills • Knowledge of emergency/post-emergency humanitarian situations. • Expertise in analysing Suppliers quotations and Bid Analysis. • Knowledge of mechanics, radio and satellite communication equipment, and computers (hardware and software) • Computer maintenance and network set-up • Editorial skills, ability to summarize information: numerous reports (weekly, monthly, donor requirement reports). • Computer literacy with very good command of MS Office Suite. • Excellent oral and written communication skills. • Ability to understand geopolitical situations.

Language: Fluent writing and spoken English (reports written in English), knowledge of Arabic is an asset.

Other criteria: • Active involvement in humanitarian activities • Keen interest in context analysis • Autonomous • Excellent communication skills • Calm and efficient even in difficult contexts • Patient • Ability to improvise and adapt • Organised

CONDITIONS

Salaried post: from 1700 euros gross per month, according to experience, plus 10% annual leave allowance paid monthly, and a monthly Per Diem of 500 USD.

Solidarités International will cover accommodation and travel expenses from the expatriate’s home country to the site of the assignment.

  • Social and medical cover: Expatriates benefit from an insurance package which reimburses all healthcare expenses (including medical and surgical expenses, dental care and ophthalmological expenses, repatriation) and a welfare system including war risks. Essential vaccination and antimalarial treatment costs are refunded.

  • Vacation: During the assignment, a system of alternation between work and time off is implemented at the rate of one break every three months. For a one-year assignment, the expatriate will have a break during the 3rd and the 9th month (with 500 euros allocated by Solidarités). He or she will also be entitled to go back to his or her home country for a 15-day period after six months spent on the mission (Solidarités will cover travel costs).

DURATION : 12 months, beginning March 2012.

How to apply:

Please send us a CV and cover letter, either through our website or via the following link : https://emea2.recruitmentplatform.com/syndicated/private/syd_apply.cfm?I....

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