UNAIDS-ICASA Liaison officer

The International Conference on HIV/AIDS and Sexually Transmitted Infections in Africa (ICASA) is the principal biennial conference on HIV for the Africa region. ICASA conference is held every two years where African scientists, health providers, health program managers, social leaders, political leaders, activists and communities come together to share experiences and updates on the response to the HIV/AIDS pandemic in the continent and around the world. Following a competitive bidding process, Ethiopia has been selected to host the 16th ICASA in Addis Ababa from 4-8 December 2011 under the theme OWN, SCALE-UP, & SUSTAIN. It is expected that the conference will draw up to 10,000 local, regional and international participants.

Duties and Responsibilities

Purpose Under the guidance and direct supervision of the UNAIDS Country Coordinator, the ICASA 2011 Coordinator provides an overall support to the UNAIDS Ethiopia office and the Joint UN team and the ICASA 2011 Secretariat including following up with commitments made by UN agencies. The ICASA Co-ordinator will be responsible for facilitating communication between the ICASA 2011 Secretariat and UN agencies. The ICASA co-ordinator is expected to divide his/her time equally between UNAIDS Ethiopia office and the ICASA secretariat. Duties and Responsibilities: The following will be the major tasks in addition to any other especial assignments: Ensure that the UNAIDS staff and offices (both in and outside the country) and members of the Joint UN team on AIDS are kept abreast of developments with regards to the preparation of the conference. Ensure that the relevant information is documented, maintained and easily accessible by UNAIDS and UNJT members. Follow up on and facilitate the active and effective representation of UNAIDS and the UNJT in the various committees and taskforces of the ICASA. Facilitate the active and adequate participation of UNAIDS and UN agencies in the planned events and programs of the conference. Ensure that issues and themes that are of special interest to UNAIDS co-sponsors are highlighted and well organized in the conference. Follow up on the organization of sessions/events sponsored or facilitated by UN agencies. Ensure the logistical and administrative arrangements for sessions which may be facilitated by UNAIDS RST or Geneva. Co-ordinate and support the timely mobilization of resource from UN agencies and development partners Follow up on the efficient and planned use of the UN and development partners resource contribution towards the conference by the ICASA secretariat. Provide regular briefings to UNAIDS, UNJT and development partners. Provide guidance and supervision to the ICASA Liaison Officer Assistant. Act as a focal point for UNAIDS on all ICASA issues

Competencies

Experience in conference management and HIV programming is advantageous Good inter-personal communication skills Excellent verbal and written communication skills Strong, English language writing and editing skills Ability to multi-task and work with multi-disciplinary teams Diplomatic skills and ease with working in an international environment Knowledge of other official languages would be an advantage Experience in the usage of computers and Office software packages (MS Word, Excel, MS project etc.)

Required Skills and Experience

Education: Msc/MA in communication, management, other social studies or related fields Experience: At least 5-8 years administrative and programme experience Language: Fluency in English. DOCUMENTS TO BE INCLUDED WHEN SUBMITTING THE PROPOSAL: Interested individual consultants must submit the following documents/information to demonstrate their qualifications: 1. Proposal: Explanation why they are the most suitable for the work -not more than 400 words Provide a brief methodology on how they will approach and conduct the work (if applicable) 2. Financial proposal: indicate monthly fee 3. Personal CV including past experience in similar projects and at least 3 references FINANCIAL PROPOSAL Contracts based on monthly fee. Monthly payment upon receipt of the certification of payment duly signed by UNAIDS. EVALUATION: Individual consultants will be evaluated based on the following methodologies: Cumulative analysis: The award of the contract shall be made to the individual consultant whose offer has been evaluated and determined as: responsive/compliant/acceptable received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation. Criteria: Technical Criteria weight; 70% Financial Criteria weight; 30% Only candidates obtaining a minimum of 49 point and above would be considered for the Financial Evaluation Criteria Weight Max. Point: Technical (based on CV, Proposal and Interview) Minimum educational background and work experience (CV) 10% = 10 Understanding of scope of work and methodology (From Proposal) 20% = 20 Individual Competencies or Interview 40% = 40 Financial proposal 30% = 30 Proposal should be submitted at the following address: UNDP/Procurement Unit, P. O. Box 5580, A.A, Ethiopia or by hand to UNDP/Procurement Unit, Old Building 6th Floor, Room no. 606 or e-mail: procurment.et@undp.org; no later than June 10, 2011 before 5:00pm local time.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNAIDS-ICASA Liaison officer