TANGAZO LA KAZI UTUMISHI MNJUAT MARCH 2016

MWALIMU JULIUS K. NYERERE UNIVERSITY OF AGRICULTURE AND

TECHNOLOGY (MJNUAT)

CALL FOR APPLICATIONS FOR VACANT POSITIONS FOR ACADEMIC AND

ADMINISTRATIVE STAFF MEMBERS OF MJNUAT

Mwalimu Julius K. Nyerere University of Agriculture and Technology (MJNUAT) is a newly established public University that has its headquarters in Butiama, MARA. MJNUAT, which is an equal opportunity institution, is inviting applications to fill the positions of academic and administrative staff as indicated below:

TERMS OF EMPLOYMENT:

Successful applicants will be employed on Permanent and Pensionable Terms for those with ages equal or less than 45 years. Successful applicants with ages above 45 years [for administrative cadres] will be engaged on contractual terms in line with the public service regulations.

All newly recruited staff will work under probation for one year and their appointment will be confirmed upon satisfactory work performance during the 12 months- probation period. Services of those with unsatisfactory performance during the probation period shall be terminated in accordance with Government’s Standing Orders.

REMUNERATION

Attractive remuneration packages will be offered to successful applicants in line with the MJNUAT Scheme of Service for Administrative Staff and the Harmonised Scheme of Service for Academic Staff in Public Universities and Constituent Colleges.

MODE OF APPLICATION

Qualified individuals should submit/upload the following documents through

Public Service Recruitment Secretariat’s recruitment portal available on their website  www.ajira.go.tz. or portal.ajira.go.tz.

Interested candidates should submit the following documents: (i) Letters of application indicating clearly the position you are applying for as well as a list of three referees indicating their names, designation, employer, physical address, telephone number(s) and email address; (ii) up to date and duly signed curriculum vitae which bears the most recent passport size photograph (iii) certified copies of all academic and professional certificates and transcripts as well as birth certificates. Employed applicants should also indicate the names and addresses of previous and current employers. Those who will fail to provide records of previous and current employment shall not be considered for employment. For more information about the mode of application including the uploading procedures of documents, please visit the Public Service Recruitment Secretariat website:  www.ajira.go.tz Same

information about the positions etc can also be found on  www.mjnuat.ac.tz

DEADLINE FOR SUBMISSION OF APPLICATIONS

Deadline for submissions/uploading of applications with all the required supporting documents is 03 April 2016 at 15.30 hrs.

1.1 ASSISTANT LECTURERS – 31 POSTS
·	Education Management/Psychology/Curriculum	- 2 positions
·  Education (Chemistry or Biology or Geography)		- 3 positions
·	Education (Mathematics)	- 2 positions
·  Agricultural Economics and Agribusiness/Economics		- 6 positions
·	Animal Science	- 1 position
·	Aquaculture	- 1 position
·  Crop science or Agronomy		- 1 position
·  Marketing/Procurement and Logistics Management		- 2 positions
·	Accounting and Finance	- 2 positions
·  Languages (English and French/other foreign language		- 3 positions
·  Development Studies/ Community Development		- 2 positions

·	Business Laws	- 1 position
·	Human Resource Management	- 5 positions

1.1.1  DUTIES AND RESPONSIBILITIES.

·         Teach up to NTA level 8 for Bachelor  Degree holders

·         Guide and supervise students in building up their practical and research projects.

·         Prepare learning resources and design training exercises for students.

·         Conduct consultancy and community services

·         Develop and review existing curriculum.

·         Undertake individual research and participates in scientific/academic congregations.

·         Prepare teaching manuals, simulations and case studies for training.

·         Coach junior teaching staff.

·         Perform any other duties as assigned by supervisors.

1.1.2  QUALIFICATION AND EXPERIENCE

·         Candidates should have GPAs of at least 3.8 in Bachelor’s degree and at least B+ grade in the area which he/she specialised at Master Level.

·         In addition, the candidates must have GPA of at least 4.0 out of 5.0 at Master Level.

·         At least one year of industrial/field experience in the relevant disciplines/fields shall be an added advantage.

1.2 CHIEF LEGAL/ CORPORATE COUNSEL - 1 POST (RE – ADVERTISED)

1.2.1  DUTIES AND RESPONSIBILITIES.

·         Provide statutory service for the Council in accordance with the Mwalimu Julius K. Nyerere University of Agriculture and Technology Charter, by-Laws, Regulations, Senate and other legal requirements.

·         Prepare Annual Budgets for the Council and other statutory Committees.

·         Serve as the Custodian of the University Seal.

·         Serve as Custodian of legal documents including contracts that the University has entered with individuals, organizations, institutions etc.

·         Serve as overall in charge of the Legal Services Unit.

·         Provide legal advice to the University and the management.

·         Liaise with the High Court and subordinate courts, various institutions, Government Ministries and Departments on legal matters.

·         Assist the Vice Chancellor to respond to legal inquiries about University operations.

·         Review and propose the necessary amendments to MJNUAT legislation.

·         Educate other members of staff and students on their legal rights and responsibilities.

·         Approve annual work plans of subordinates and ensure their implementation.

·         Carry out staff performance appraisals for subordinates and recommend staff development plans.

1.2.2  QUALIFICATION AND EXPERIANCE

·         Master /PhD Degree in Law or its equivalent from a recognised University/Institution and must have been admitted to the bar as an advocate of the High Court in Tanzania.

·         He/she shall have at least twelve years of work experience; with at least five years of experience at a senior management position in a reputable institution.

1.3  OFFICE MANAGEMENT SECRETARY II - 2 POSTS (RE – ADVERTISED)

1.3.1  DUTIES AND RESPONSIBILITIES.

·         Take dictations and transcribe accordingly

·         Receive telephone calls and book outgoing telephone calls as required.

·         Attend routine hotel and travel arrangements of the executives

·         Keep files, sensitive documents and other material in secured or confidential place.

·         Reply to correspondence regarding routine issues which require standard information, with added responsibilities on decision making and problem solving.

·         Guide and train subordinates on their work.

1.3.2  QUALIFICATION AND EXPERIANCE

·         Diploma in Secretarial Services from Public Service College who passes 50/60 w.p.m, shorthand and passed Manuscript and Tabulation stage III, Secretarial Duties and Office Practice Stage II, and must have Shorthand speed of 100/120 w.p.m.

1.4   PERSONAL SECRETARY I - 1 POST (RE – ADVERTISED)

1.4.1  DUTIES AND RESPONSIBILITIES.

·         Type all forms of correspondence memoranda, minutes and reports

·         Handle all visitors with courtesy and ascertain the nature of the visitor’s business and relay information to the officer

·         Maintain a dairy of appointments for the head of divisions and advise him/her on appointment requested

·         Convey messages and instructions from executive to subordinates

·         Prepare list of office equipment and submit to the relevant offices

·         Attend meetings and take records of proceedings

·         Make travel arrangements for officers.

1.4.2  QUALIFICATION AND EXPERIANCE

·         Form IV certificate with secretarial services certificate from Public Service College who passes 100 w.p.m. shorthand either in Kiswahili or in English, Certificate in computer programs e.g. windows, Microsoft office Internet, E-mail and Publisher with at least three years of work experience.

1.5   DIRECTOR OF STUDENTS SERVICES/ DEAN OF SURDENTS - 1 POST (RE

– ADVERTISED)

1.5.1  DUTIES AND RESPONSIBILITIES.

·         Be overall in charge of students’ services and welfare at the University.

·         Act as principal assistant to the DVC – Planning, Finance and Administration in all matters pertaining to students’ life at the University.

·         Serve as the Secretary to Students Affairs Committee.

·         Handle students' individual problems and provide counselling.

·         Undertake the administration of students' welfare and services in the areas of accommodation; catering, health and recreation.

·         Act as an advisor of the students' organization on campus.

·         Supervise the general elections of the student’s organizations.

·         Co-ordinate and supervise all forms of counselling services of students University

1.5.2  QUALIFICATION AND EXPERIANCE

·         Master/PhD Degree in Education, Educational Psychology, Counselling and Guidance, Social Work or its equivalent from a recognised University/Institution. At least twelve years work experience; with at least five years of which must be at a senior management position in a reputable institution. He/she must, in addition, be conversant with students’ affairs.

1.6   DIRECTOR OF ESTATE SERVICE - 1 POST (RE – ADVERTISED)

1.6.1  DUTIES AND RESPONSIBILITIES.

·         Head the Estates Directorate.

·         Formulate policy proposals related to estates activities.

·         Coordinate consultancy services in estates management.

·         Maintain and coordinate work contracts with building and maintenance staff of the Estates Unit.

·         Prepare and compile budget estimates for Capital Development.

·         Prepare training and development plans for Estates staff.

·         Coordinate preparation and/or review of the physical master plan.

·         Coordinate the effective maintenance and rehabilitation of the infrastructure.

·         Prepare reports related to Estates Management

·         Coordinate the preparation of designs of buildings and other infrastructures.

·         Supervise preparation of sketches and designs for major modification to the existing University owned buildings.

·         Participate in the evaluation and selection of suitable cleaning and sanitation service providers.

·         Coordinate and supervise consultancy service in Estates Management.

·         Supervise feasibility studies and evaluation of viability of proposed projects on the University land.

·         Assist in coordinating the effective maintenance and rehabilitation of the infrastructure.

1.6.2  QUALIFICATION AND EXPERIENCE

·         Master/PhD Degree in Engineering (Civil, Electrical, Construction), Architecture, Environmental Engineering, Building Economics, Land Management and Valuation or any other related fields.

·           He/she must be registered with relevant professional Board.

·         He/she must, in addition, have ICT skills.

·         At least twelve years work experience, with at least five years of which must be at a senior management position in a reputable institution.

·         He/she must have experience in Estates Management, Architecture, Civil or Construction Engineering.

1.7   SENIOR ESTATE OFFICER II - 2 POSTS (RE – ADVERTISED)

1.7.1  DUTIES AND RESPONSIBILITIES.

·         Participate in developing estate management objectives and plans.

·         Participate in developing systems and procedures related to estate management.

·         Provide consultancy services in estate management.

·         Conduct feasibility studies and evaluate the viability of proposed projects in estate management.

·         Participate in formulating policies on estate management.

·         Participate in the investigation of matters related to claims made against the university pertaining to estate operations.

·         Prepare sketches and designs for modifications to university’s buildings.

1.7.2  QUALIFICATION AND EXPERIENCE

·         Bachelor Degree/Advanced Diploma in Architecture, Building Economics, Land Management and Valuation, Civil, Electrical, Environmental Engineering or its equivalent from a recognized University/Institution with at least six years working experience in related field.

·         He/she must have been registered with appropriate professional Board.

1.8   AUXILIARY POLICY II - 2 POSTS (RE – ADVERTISED)

1.8.1  DUTIES AND RESPONSIBILITIES.

·         This is a training post for regular security work under close supervision

·         Assist in the daily routine watch around the campus so as to maintain peace and order

·         Guard the property of the University

1.8.2  QUALIFICATION AND EXPERIENCE

·         Form IV/VI certificate with at least two passes at O level, with National Service

Training or People’s Militia Training Phase II. The candidate must be vetted by

Police.

1.9   DIRECTOR OF FINANCE - 1 POST (RE – ADVERTISED)

1.9.1  DUTIES AND RESPONSIBILITIES.

·         Head the Finance and Investment Department.

·         Receive, bank and direct proper use of all funds paid to/received by the University.

·         Prepare financial statements of income and expenditure at appropriate times.

·         Administer use of trust funds, insurance and royalties.

·         Control capital and recurrent expenditure.

·         Prepare and answer timely queries on payment of salaries and emoluments.

·         Maintain up to date financial information on revenue and expenditure.

·         Oversee arrangements for the purchase of equipment and materials (other than furniture) required by the University including their effective use.

·         Oversee arrangements for the maintenance of an inventory of furniture, equipment and other forms of assets/properties of the University.

·         Maintain up to date and transparent Management Information System on all accounts at all levels.

·         Ensure that all properties and assets of the University are insured.

·         Prepare periodic reports on incomes, expenditure and transactions.

·         Supervise other staff and other functions in the division.

·         Interpret financial policies and regulations.

·         Assist in coordinating of the accounting services.

·         Coordinate training of the accounts and supplies staff in liaison with the University Training Section.

·         Assist in the implementation of Planning and Finance Committee as well as Council resolutions on financial matters, annual estimates and budgeting.

·         Review accounting policies and regulations.

·         Advise top management on all financial matters.

1.9.2  QUALIFICATION AND EXPERIANCE

·         Master/PhD Degree in Finance, Economics, Accounting, or Business Administration plus CPA (T), ACCA, ACA or equivalent qualifications from a recognised University/Institution.

·         He/she must have been registered as Authorized Accountant and Certified Public Accountant.

·         At least twelve years work experience; with at least five years of which must be at a senior management position in a reputable institution.

·         He/she must, in addition, possess a strong background of Financial Reporting Standards and advanced computer knowledge on Integrated Financial Management Systems.

1.10      SENIOR PUBLIC RELATIONS OFFICER I - 1 POST (RE – ADVERTISED) 1.10.1 DUTIES AND RESPONSIBILITIES.

·         Analyse public criticisms, complaints directed against the University and scrutinize for reaction

·         Produce and distribute posters and other materials for purpose of marketing of university programs.

·         Participate in handling protocol and travel arrangements for University dignitaries

·         Assist in preparing radio talk shows and TV shows/interviews for senior University officials

1.10.2 QUALIFICATION AND EXPERIENCE

·         Master Degree in Journalism, Public Relations, Mass Communication, or any Social Sciences with a major in communication from a recognized University/Institution

·         At least nine years working experience in a similar position in a reputable organization/Institution.

1.11      SENIOR LIBRARY OFFICER II – 1 POST (RE – ADVERTISED)

1.11.1 DUTIES AND RESPONSIBILITIES.

·         Select and order information resources.

·         Plan and administer library services.

·         Maintain relevant websites and e-mail addresses and facilitate access of information from internet.

·         Manage electronic information access.

·         Carry out users’ instructions in information retrieval systems.

·         Maintain loan records of library materials.

·         Participate in developing library systems and procedures.

1.11.2 QUALIFICATION AND EXPERIENCE

·         Bachelor Degree in Library Science, Information Studies or its equivalent from a recognized University/Institution with at least six years working experience.

1.12      INSTRUCTOR I - 1 POST (RE – ADVERTISED)

1.12.1 DUTIES AND RESPONSIBILITIES.

·         Teaches Certificate and Diploma students;

·         Prepares learning resources;

·         Assumes leadership roles; and

·         Performs any other duties as assigned by supervisors.

1.12.2 QUALIFICATION AND EXPERIENCE

·         Bachelor Degree in Business Administration (Accountancy/Finance/ Business Administration/Economics) with a minimum GPA of 3.5 or its equivalent from any recognized university,

·         With at least three years of work experience in related field.

·         He/she must have been registered by appropriate professional body, where applicable.

1.13      PRINCIPAL INSTRUCTOR II (1 POST)

1.13.1 DUTIES AND RESPONSIBILITIES.

·         Teaches Certificate and Diploma students

·         Coordinates teaching activities and prepares learning resources;

·         Conducts research, consultancy and community services;

·         Develops and reviews curricula;

·         Plans, designs and reviews training programmes;

·         Supervises students projects and research works up Bachelor’s degree level

·         Supervises and assists junior teaching staff;

·         Assumes leadership roles; and

·         Performs any other duties as assigned by supervisors.

1.13.2 QUALIFICATION AND EXPERIENCE

·         Bachelor Degree in Business Administration (Accountancy/Finance/ Business Administration/Economics) with a minimum GPA of 3.5 or its equivalent from any recognized university,

·         With at least nine years of work experience in related field.

·         PhD qualification shall be an added advantage.

·         Accountants must have been registered by the respective professional body.

Issued by:

Deputy Vice Chancellor – Planning, Finance and Administration

Mwalimu Julius K. Nyerere University of Agriculture and Technology (MJNUAT) PO Box 976, HQ Butiama

Musoma, Tanzania