Administrative Assistant : ECONOMIC COMMISSION FOR AFRICA

Closing date: Friday, 15 April 2016

Posting Title: Administrative Assistant

Job Code Title: ADMINISTRATIVE ASSISTANT

Department/Office: ECONOMIC COMMISSION FOR AFRICA

Duty Station: ADDIS ABABA

Posting Period: 17 March 2016 - 15 April 2016

Job Opening Number: 57775

Staffing Exercise

N/A

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Special Notice

Recruitment for this position is done on a local basis, whether or not the candidate is a resident of the duty station. Passing the Administrative Support Assessment Test (ASAT) or the Global General Service Test (GGST) is a prerequisite for recruitment consideration in the General Service category in the United Nations Secretariat.

External candidates will be considered only when no suitable internal candidates are identified from the duty station, and subject to a passing grade on the relevant entry-level examination.

If selected, external candidates will be responsible for any expenses incurred in order to take the GGST examination, and, in the event of an employment offer, any cost relating to travel and relocation to the duty station on appointment and separation.

The candidate will also be responsible to get any visas and work permits in order to take up the appointment. If selected, external candidates will be recruited on local basis and they would not be entitled to international benefits. Candidates who are short-listed to be considered for this position will be contacted by the recruiter to be scheduled to sit for the GGST at a later date at the duty station.

Organizational Setting and Reporting

This position is located at the Economic Commission for Africa, Public Information and Knowledge Management Division. The Administrative Assistant reports to the Director of Public Information and Knowledge Management Division.

Responsibilities

Under the Direct Supervision of the Director, Public Information and Knowledge Management Division and within the delegated authority, the incumbent performs the following tasks

Human Resources Management

• Coordinates various actions related to the administration of the unit's human resource activities, e.g., recruitment, placement, promotion, relocation, performance appraisal, job classification reviews, separation of staff members, training etc., ensuring consistency in the application of UN rules and procedures. Liaises with central administration/executive services as required.
• Oversees the maintenance of vacancy announcement files and keeps track of status of vacancy announcements.
• Advises staff on visa matters.
• Provides advice and answers general queries on classification procedures and processes.
• Provides information and advice to staff/consultants with respect to conditions of service, duties and responsibilities, and privileges and entitlements under the Staff Rules and Regulations.
• Acts as a focal point for Umoja Related activities of the Division
• Monitors IMIS staffing tables for a variety of human resource activities, e.g., appointments, retirement, expiration of appointments, reassignments, transfer and movement of staff.

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