PERSONAL ASSISTANT TO THE SPEAKER

Our Client, The East African Community is a regional intergovernmental
organization comprising the Republic of Burundi, the Republic of Kenya, the
Republic of Rwanda, the United Republic of Tanzania, and the Republic of
Uganda with its headquarters in Arusha, Tanzania.
The EAC mission is to widen and deepen economic, political, social and
cultural integration to improve the quality of life of the people of East Africa
through increased competitiveness, value added production, trade and
investments.
This is an exciting opportunity for highly motivated and result-driven
professionals who are citizens of East African Community Partner States
(Burundi, Kenya, Rwanda, Tanzania and Uganda) to apply for the following
position tenable at the East African Legislative Assembly.

PERSONAL ASSISTANT TO THE SPEAKER
(REF: EAC/HR/2015-2016/001)
GRADE: P2
ORGAN: EALA
REPORTS TO: Functionally report to the Speaker and
administratively report to the Clerk of the Assembly
MAIN PURPOSE OF THE JOB:
Manage day-to-day operational and administrative functions for the office of
the Speaker
DUTIES AND RESPONSIBILITIES:
1.1 Responsible for the administration of the Office of the Speaker
1.2 Facilitate the exchange of information between the Office of the
Speaker and the Office of the Clerk
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1.3 Drafting Speaker’s presentations and Speeches
1.4 Undertake research for Speaker’s use
1.5 Prepare draft correspondence and take minutes as required
1.6 Liaise with Member’s of Parliament and other persons in contact with
the Office of the Speaker
1.7 Assist with the co-ordination of official events and manage the
Speaker’s appointment diary
1.8 Assist with conference co-ordination as required.
1.9 Act as 1st point of contact for speakers guests.
1.10 Handle phone calls on behalf of the Speaker and assist with inquiries
1.11 Prepare agendas, confirm decisions and instigate follow up action
where required
1.12 Refer matters that relate to the incurring of expenditure to the Office of
the Clerk
1.13 Prepare itineraries and co-ordinate travel as necessary
1.14 Draft letters
QUALIFICATIONS AND EXPERIENCE:
Masters degree in Public Administration, Political Science, Mass
Communication, or any Social Science related field.
Minimum of eight (8) related experience with three (3) years in a
Parliamentary Environment, preferably as Personal Assistant to Senior
Management.
SKILLS AND COMPETENCIES:
Strong interpersonal and communication skills; up-to date knowledge of
current affairs; basic knowledge of East African Community and Parliamentary
practices; proven record of completing tasks to a high standard and working
to deadlines, analytical skills; computer skills; research skills, management
skills; networking skills; negotiation skills; team building skills; tolerance for
stress; adaptability; attention to detail; initiative; and ability to work
independently in a diverse and politically sensitive environment.
ELIGIBILITY FOR APPLICATIONS:
Considering the current status of quota points per Partner State under
East African Legislative Assembly , only Applicants from the Republics
of Burundi, Kenya, and the United Republic of Tanzania are eligible to
apply.
TERMS AND CONDITIONS OF SERVICE
The above position is tenable for a contract of five (5) years renewable once
and is subject to the application of the EAC Quota System.
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FRINGE BENEFITS
This post offers attractive fringe benefits including housing allowance,
transport allowance, education allowance, a medical scheme, and insurance
cover.
EDUCATION QUALIFICATIONS
All candidates applying must have qualifications that are recognized by the
relevant national accreditation body in their respective countries. This
condition is applicable for locally and internationally attained qualifications.
All professions that require registration with the specific professional bodies
will be expected to do so in compliance with the requirements of their
respective Partner States.
RELEVANT WORKING EXPERIENCE
Internship, training, apprenticeship and clerkship will not be considered as
relevant work experience.
EQUAL OPPORTUNITY
The EAC is an equal opportunity employer; therefore, female candidates are
particularly encouraged to apply. EAC will only respond to those candidates
who strictly meet the set requirements.

HOW TO APPLY
Interested candidates who meet the qualification and experience
requirements for the above mentioned position are advised to send their
applications, detailed curriculum vitae, photocopies of academic certificates,
names and contact details of three referees, and copy of National Identity
Card, or Birth Certificate or Passport showing birth date. Please quote the
respective reference number on both on the application letter and envelope.
For electronic submission, please quote the respective reference number on
the subject of the email and send to the address given below.
Applications should be submitted to the address below not later than 06th
December 2015
PLEASE NOTE:
1. You may submit your application either electronically or in hard
copy but not both.
2. Applications which do not: indicate nationality and age; the
reference number; or have an application letter attached; have
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certified copies of their academic degrees and other professional
Certificates; or fail to provide three referees will be disqualified.
3. Only qualified candidates will be contacted
Please note that EAC does not require candidates to pay money for the
recruitment process. All invitations for interviews will be done in writing.
The Director,
Executive Selection Division
Deloitte Consulting Limited
10th Floor PPF Tower
Cnr of Ohio Street & Garden Avenue:
P O Box 1559 Dar-es-Salaam, Tanzania
Fax +255(22) 2116379
E-mail: esd@deloitte.co.tz
www.deloitte.com