EMPLOYMENT OPPORTUNITY - Shipping Assistant
CLOSING DATE OF THE POSITION: December 1, 2015
Vacancy Announcement Number: 15/193
ALL ORDINARILY RESIDENT (OR) APPLICANTS MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.
The US Mission in Dar es Salaam is seeking eligible and qualified applicants for the position of Shipping Assistant in the General Services Section.
BASIC FUNCTION OF POSITION
Incumbent is responsible for the shipping & transportation functions pertaining to incoming and outgoing personal effects and official U.S. Government supplies and equipment for the Mission. This includes supplies and equipment for Agencies under Chief of Mission Authority.
BASIC FUNCTION OF POSITION
Incumbent is responsible for the shipping & transportation functions pertaining to incoming and outgoing personal effects and official U.S. Government supplies and equipment for the Mission. This includes supplies and equipment for Agencies under Chief of Mission Authority.
MAJOR DUTIES AND RESPONSIBILITIES:
OUTGOING SHIPMENTS:
30%
Responsible for soliciting bids from various shipping companies locally – requests for proposals include packing, weighing, storage, actual travel arrangements, etc., and recommends company for the GSO approval. Upon approval, works with the exporter (departing employee and/or office) and selected shipping company to arrange for dates & times for packing, supervises actual packing to ensure conformance with USG regs, advising the company of USG regs; and ensuring that shipments are transferred to storage or shipping carrier on schedule.
Reviews charges for all shipments before approval of the GSO.
Incumbent prepares all the necessary documents, letters, customs forms, etc. to obtain the required export permits and exemptions.
30%
Responsible for soliciting bids from various shipping companies locally – requests for proposals include packing, weighing, storage, actual travel arrangements, etc., and recommends company for the GSO approval. Upon approval, works with the exporter (departing employee and/or office) and selected shipping company to arrange for dates & times for packing, supervises actual packing to ensure conformance with USG regs, advising the company of USG regs; and ensuring that shipments are transferred to storage or shipping carrier on schedule.
Reviews charges for all shipments before approval of the GSO.
Incumbent prepares all the necessary documents, letters, customs forms, etc. to obtain the required export permits and exemptions.
INCOMING SHIPMENTS: (Official and Personal Effects)
30%
Responsible for the clearing of all incoming shipments (air and sea freight) for Agencies under COM Authority, and personal effects. Prepares required documents for import permits & exemptions, arranging for customs clearance, pick-u or storage, and delivery to final destination. This also includes USG-owned and Privately-owned motor vehicles.
30%
Responsible for the clearing of all incoming shipments (air and sea freight) for Agencies under COM Authority, and personal effects. Prepares required documents for import permits & exemptions, arranging for customs clearance, pick-u or storage, and delivery to final destination. This also includes USG-owned and Privately-owned motor vehicles.
PERSONNEL:
30%
Responsible for meeting and assisting all incoming and outgoing employees international arrivals and departures, to facilitate expeditious handling of immigration and customs clearance at airport. Accompany arriving personnel to their assigned residences.
Assist employees with obtaining host country driving license, and registration, licensing, inspection, insurance coverage, sale, etc. of the privately-owned motor vehicle(s). For official USG-owned motor vehicles prepares the necessary documents in this connection. Expedite arrivals, departing and diplomatic pouches as required
30%
Responsible for meeting and assisting all incoming and outgoing employees international arrivals and departures, to facilitate expeditious handling of immigration and customs clearance at airport. Accompany arriving personnel to their assigned residences.
Assist employees with obtaining host country driving license, and registration, licensing, inspection, insurance coverage, sale, etc. of the privately-owned motor vehicle(s). For official USG-owned motor vehicles prepares the necessary documents in this connection. Expedite arrivals, departing and diplomatic pouches as required
OTHER:
10%
Responsible for maintaining proper and efficient record-keeping and files for all actions being taken. Records should include but not be limited to, contacts and procedures for all functions, and status of the various shipments, visa requirements, etc. being processed. Uses Transportation Lite and ILMS Ariba to track shipments and purchase requests. Works with Procurement Team and employees to communicate shipments.
Keeping immediate supervisor informed of daily assignments, status of accomplishments, problems, etc. on a regular day-to-day basis.
Any other duties as may be assigned.
10%
Responsible for maintaining proper and efficient record-keeping and files for all actions being taken. Records should include but not be limited to, contacts and procedures for all functions, and status of the various shipments, visa requirements, etc. being processed. Uses Transportation Lite and ILMS Ariba to track shipments and purchase requests. Works with Procurement Team and employees to communicate shipments.
Keeping immediate supervisor informed of daily assignments, status of accomplishments, problems, etc. on a regular day-to-day basis.
Any other duties as may be assigned.
QUALIFICATIONS REQUIRED
All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.
- Education:
Completion of secondary school (form VI) required. - Experience:
Two to four years of progressive shipping experience. - Language:
Level III (good working knowledge) English ability and level IV (fluent) Kiswahili required. Must be able to read and comprehend instructions in Verbal and Written English Language is required. (This will be tested). - Skills and Abilities:
Level II typing ability (40 wpm) is required. Proficiency in operating MS Word is and other computer programs is required. Should be able to communicate politely and tactfully at all times with local and international officials. Driving license class “C” is required.(This will be tested) - Job Knowledge:
Excellent knowledge of host country customs regulations, immigration and traffic rules. Also require a good knowledge of U.S. government regulations pertaining to authorized routing, weights, and other regulations.
SELECTION PROCESS: When qualified, applicants who are U.S. Citizen Eligible family Members (USEFMs) and/or preference-eligible U.S. Veterans are given a preference in hiring. Therefore, it is essential that these applicants make themselves known as having a hiring preference and specially address the required applications above in their application.
HIRING PREFERENCE ORDER:
1. USEFM who is ALSO a preference-eligible U.S. Veteran
2. USEFM OR a preference-eligible U.S. Veteran
3. FS on LWOP
HIRING PREFERENCE ORDER:
1. USEFM who is ALSO a preference-eligible U.S. Veteran
2. USEFM OR a preference-eligible U.S. Veteran
3. FS on LWOP
ADDITIONAL SELECTION CRITERIA:
- Management will consider when determining successful candidacy: nepotism, conflicts of interest, budget, and residency status.
- Current OR employees serving a probationary period are not eligible to apply. Current OR employees with an Overall Summary rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance report (EPR) are not eligible to apply.
- Current NOR employees hired on a Family Member Employment (FMA) or a Personal Service Agreement (PSA) are not eligible to apply within the first 90 calendar days of their employment, unless they have a When Actually Employed (WAE) work schedule.
HOW TO APPLY: applicants must submit the following documents to be considered:
- Universal Application for Employment (UAE)(Form Ds-174), which is available on our website or by contacting Human resources, (see “For Further Information” above); and
- Any additional documentation that supports or addresses the requirements listed above (e.g. transcripts, degrees, etc.)
- Copy of Passport, or, National ID, Resident/Work Permit.
IMPORTANT: Applicants claiming a U.S. Veteran’s preference must submit written documentation confirming eligibility (e.g., Member Copy 4 of Form DD-214, Letter from the Veteran’s Administration, or certification documenting eligibility under the VOW Act with an expected discharge no later than 120 days after the certification is submitted) by the closing date of the vacancy announcement. If the written documentation confirming eligibility is not received in the HR office by the closing date of the vacancy announcement, the U.S. Veteran’s preference will not be considered in the application process. Specific criteria for receiving a U.S. Veteran’s preference may be found in HR/OE’s Family Member Employment Policy (FMEP).
WHERE TO APPLY:
American Embassy
Human Resources Office
P.O. Box 9123
Dar es Salaam
WHERE TO APPLY:
American Embassy
Human Resources Office
P.O. Box 9123
Dar es Salaam
Shipping Assistant , American Embassy in Dar es salaam
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