Background:
The International Rescue Committee
(IRC) responds to the world’s worst humanitarian crises and helps people to
survive and rebuild their lives. Founded in 1933 with Head quarters in New
York, the IRC operates in more than 40 countries worldwide, offering lifesaving
care and life-changing assistance to individuals/communities forced to flee
from war or disaster.
The International Rescue Committee
(IRC) IRC Tanzania is present in the Kigoma Region, Northwestern Tanzania, providing
services in Nyarugusu refugee camp in Kasulu District, Nduta camp in Kibondo
and at a transit centre in Kigoma town.
Approximately 160,000 Burundian and Congolese refugees, the vast
majority from Burundi receive protection and basic assistance in the areas of
Child and Youth Protection and Development, Community based rehabilitation for
persons with disabilities and special needs, and Gender based violence /
Women’s protection and empowerment (WPE).
IRC seeks to recruit qualified,
energetic and committed candidates to fill the following position:
Position: Office Attendant/Receptionist (1)
Location: Kibondo- Kigoma
Reporting to: Admin Officer
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KEY RESPONSIBILITIES
- Ensure that all
correspondences, letters are immediately and accurately filled in relevant
files.
- Assist in maintaining,
updating and archiving employee personnel files.
- Assist in monitoring
the proper use of office equipment (photocopier) and report any breakdown
to the Admin Officer immediately.
- Oversee mail pouch
transmissions and documentation; ensure proper flow between Kibondo and
other field offices.
- Post and receive of all
outgoing and incoming letters to and from Post Office; make sure that all
outgoing mail is recorded in the dispatch book and obtain signatures from
the recipients.
- Assist the Admin
Officer with the flow of files and documentation from internal
departments; make sure all documentation is arranged and filed properly.
- Monitor stationery
levels regularly and notify the Admin Officer of any ordering needs;
assist in following up on stationery orders and delivery.
- Receive all visitors
and direct them to the respective staff.
- Responsible for
printing, photocopying and scanning of documents as directed.
- Ensure various
administrative forms are available at the administration pigeon hall
- Responsible for
preparing and distributing tea and refreshments to staff.
- Assure order and
cleanliness of the Office.
EDUCATION and/or EXPERIENCE
- Certificate in secretarial
courses from a recognized institute or any related field.
- Two years experience in
office related duties
- Strong written and oral
English language skills
- Computer skills,
particularly with Word and Excel
How to apply:
Applications for the position must include:
i.
A cover letter illustrating your
suitability for the position against the listed requirements.
ii.
Detailed curriculum vitae showing
contact address, email, and day-time mobile phone number(s) and three (3)
referees, ONE being your last employer.
iii.
ONLY copies of academic and
professional certificates.
All applications should be sent to:
HR
MANAGER
International
Rescue Committee
P.
O. Box
Kibondo
- Kigoma, Tanzania
Email: agnes.abdi@rescue.org
Applications will be considered
valid if sent/received before 17.00, November 10th, 2015. Please
note that only short-listed applicants meeting the above requirements will be
contacted. Qualified women are strongly encouraged to apply.
Office Attendant/Receptionist , International Rescue Commitee
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