Admin Officer , International Rescue Committee

Background:

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 with Head quarters in New York, the IRC operates in more than 40 countries worldwide, offering lifesaving care and life-changing assistance to individuals/communities forced to flee from war or disaster.

The International Rescue Committee (IRC) IRC Tanzania is present in the Kigoma Region, Northwestern Tanzania, providing services in Nyarugusu refugee camp in Kasulu District, in Nduta in Kibondo District and at a transit centre in Kigoma town.  Approximately 160,000 Burundian and Congolese refugees, the vast majority from Burundi receive protection and basic assistance in the areas of Child and Youth Protection and Development, Community based rehabilitation for persons with disabilities and special needs, and Gender based violence / Women’s protection and empowerment (WPE).

IRC seeks to recruit qualified, energetic and committed candidates to fill the following position:

             Position:                     Admin Officer (2)

             Location:                    Kibondo - Kigoma

Reporting to:             Senior Operation Manager

KEY RESPONSIBILITIES

• Responsible for maintaining, updating and archiving employee personnel files.
• Oversee mail pouch transmissions and documentation; ensure proper flow between Kibondo and other field offices.
• Keeping, tracking and updating  National staff leave database, ED’s, Maternity leave and Attendance sheets training on weekly bases
• Responsible for orienting all new staff on IRC National Personnel Policies, the IRC way, Mandatory reporting Procedures (MRP’s), Perform Management Evaluation, on how to set objective and  provide JD’s to every new staff
• Ensure proper recruitment of National staff by following  the recruitment procedures
• Ensure to organize transport with collaboration with Supply chain department on new staff going to report to Nduta/Mtendeli IRC National staff compounds
• Ensure to work and produce monthly report every 1^st of the following month and send to senior operations Manager

• Ensure timely submission of monthly timesheets and updating the database for timesheets
• Responsible with the flow of files and documentation from internal departments; make sure all documentation is arranged and filed properly.
• Responsible for monitoring stationery levels regularly and process the ordering needs; following up on stationery orders and delivery.
• Ensure various administrative forms are available at the administration pigeon hall
• Coordinate with supervisor on any issue raised and requires advice; coordinate with staff of the other departments to ensure administrative rules, regulations and procedures of IRC are followed at all times.
• Assist in coordination of flight and hotel booking for staff and visitors.
• Print and distribute monthly salary slips for staff

EDUCATION and/or EXPERIENCE

• Diploma or degree in administration/HR or social work/sciences.
• Two years experience in office related duties
• Strong written and oral English language skills
• Strong organizational and computer skills, particularly with Word and Excel

 How to apply:

Applications for the position must include:

        i.            A cover letter illustrating your suitability for the position against the listed requirements.

      ii.            Detailed curriculum vitae showing contact address, email, and day-time mobile phone number(s) and three (3) referees, ONE being your last employer.

    iii.            ONLY copies of academic and professional certificates.

All applications should be sent to:

HR MANAGER

International Rescue Committee

P. O. Box

Kibondo - Kigoma, Tanzania

Email:  agnes.abdi@rescue.org

Applications will be considered valid if sent/received before 17.00, November10^th, 2015. Please note that only short-listed applicants meeting the above requirements will be contacted. Qualified women are strongly encouraged to apply.