Program Officer, M &E (Re-advertised)

Immediate Supervisor:Regional Program Coordinator Mtwara

Location:Mtwara

Purpose of post:

The Program Officer for Monitoring and Evaluation [POME] will work as a key member of EGPAF'sTechnical team, under the day to day management of the Regional Manager and the technical leadership of the Program Coordinator M&E [PCME]. The POME will work in close collaboration with other staff members to ensure that all monitoring and evaluation activities that need to be performed inEGPAF Tanzania's programs which fall under the Field Office (including the data management system that captures all data relevant for the monitoring and reporting of the Foundations programs) are executed with required standard.

Roles and Responsibilities:

Monitor program activities that fall under the field office

Tracking of all program activities on weekly basis to make sure that all program units adhere to work plan.

Routine data collection both quantitative and qualitative for routine program tracking. Provision of routine constructive feedback on program performance toward target in both EGPAF and sub grantees

Tracking of all program activities in the field office and recording ensuring that they are within the time frame and in line with the program goals and objectives

Monitoring and evaluation capacity building to sub grantees staffs as wellas EGPAF staffs at filed office.

Train (on job and formal training) data clerk and other site staffs on site data management.

Capacity building of site and EGPAF staffs on M&E techniques, and strengthen and encourage the data use for decision making process

Report collection, compilation, and submission to EGPAF Country office, HQ, donors and other stakeholders;

Support the sub-grantees and sites in collaboration with Associate Data Management Officer to make sure that all monthly NACP report are submitted to DACC, RACC and MoHSW(NACP) in time and complete.

Make sure that all program quarterly reports(C& T, PMTCT, TB/HIV, Lab, PITC,) are reported in time and in a required quality.

Work closely and provide technical support to regional data assistant in all matters concerning data management at EGPAF, sub grantees and site level.

Reviewing of all reporting tool used by EGPAF or its sub grantees where necessary

Critically review of data collection tools used at EGPAF health facilities as required or where necessary.    

Support or provide advice in improving these tools.

Streamline the process of data collection to simplify and fasten the production of reports.

Glaser database use for program M&E.

To assure that data entry in the Glaser is done timely, accurate and complete, in collaboration and supporting other field staffs who are involved in this activity.

To produce several standard reports from the Glaser for use in decision making and dissemination of lesson learnt as well as program performance to different stakeholders.

Participate actively in internal or external meetings concerning M&E and other project activities as delegated by the RM or PCME with various stakeholders, including the MOH, CDC, USAID and other stakeholders; assume representational responsibilities when asked;

Evaluation and use of data of the program at field office to inform management of proper decision making process:

Work with technical staff in setting, monitoring and achieving program goals and targets;

Playas key person in preparing and providing constructive performance based feedback to staffs atEGPAF FO, sub grantees, sites and other stakeholders.

Reports on quarterly basis the program implementation achievements, challenges and reasons faced implementation of program activities and advised way forward. This should be qualitative way.

Reports on quarterly basis the outcome/effect/impact of using data through standardized template and best practice identified in different sub grantees and sites.

Assist in operation research activities in the foundation:

Work closely with technical staff to support research and targeted evaluations; through involvement in proposal development, developing tools for research and research techniques.

Involve in report writing and dissemination of research results (through abstract submission in different conferences) after conducting the research.

Support research technical staff to design and implement qualitative or formative research to compliment quantitative data collected.

Focal person for Quality Improvement activities at the field office:

Work closely with technical staff to support quality improvement activities; Perform QI performance measurement to all sites with QI project when time is due. QI Capacity building to site staffs.

Quarterly report to PC QI on performed activities, challenges and lesson learnt concerning QI.

Any other responsibilities as assigned by the FOPC or PCME;

All above mentioned roles and responsibilities will be executed under the leadership of the RM(responsible for the daily management of the Field Office) and the PCME (responsible for the overall leadership of EGPAF Tanzania's M&E activities).

Education, Skills & Abilities

A degree in Statistics, Health Sciences or any field providing the essential skills and experience for this position;

Training and experience in Monitoring and Evaluation and the development of M&E tools; preferably of HIV& AIDS interventions or a related field, or otherwise the capacity and motivation to acquire an in-depth knowledge of this field in a short time; Experience in developing and conducting training;

Previous experience in program management; preferably under US Government regulations;

Previous reporting experience to US Government an added advantage;

Computer literacy, with comfortable working experience with the basic Microsoft packages (Outlook, Internet, Word, Excel & power point) and preferably knowledge of statistical packages;   

Excellent oral and written communication skills; Ability and willingness to travel up to 50% in-country.

Application Instructions:

EGPAF is an equal opportunities employer and these positions are open to all, but ONLY Qualified candidates should submit a CV and Internal Employee Interest Form.

Submissions may be sent to:

Human Resource Manager, :GPAF,

P.0. BOX 1628,

Oysterbay, Haile Selasie Road Plot # 8 & 10, Dar es Salaam,

Tanzania.

If you have not heard from us within 2 weeks after the closing date, you can assume that your application was not successful.