Columbia University's International Center for AIDS Care and Treatment Programs (lCAP) in Tanzania, works in partnership with the Ministries of Health and Social Welfare (MOHSW) in mainland and Zanzibar. ICAP Tanzania provides quality comprehensive family focused HIV Prevention, Care and Treatment services at 208 health facilities. The facilities involved include regional and district hospitals, health centers and dispensaries in Kagera, Kigoma, Pwani, Mtwara and Zanzibar. This program is part of a broader US Government HIV / AIDS initiative in Tanzania and receives funding from Centers for Disease Control Tanzania (CDC), PEPF AR and the support of the American People. A key aspect of the program is to build the capacity of the MOHSW, at the national and sub-national levels, and indigenousCBO/NGOs to manage HIV programs including financial, administrative, program management and technical advisory skills. The program has employed competent dynamic individuals with programmatic understanding, clinical background as well as public health management knowledge in implementing the program objectives. The program is now seeking potential candidate to £ill the vacant position within the Finance and Administrative team at the Central Office in Dar es Salaam.
Reports to: Director of Finance & Administration
Location: Central office.
Overall Job Function:
The Candidate will be responsible in providing support to the procurement unit by ensuring effective procurement systems through monitoring the purchasing processes and ensure timely delivery of items to intended recipients. The successful candidate will be a key member of the procurement team and will assist the ICAP ill the implementation of quality procurement services. As part of the ICAPmultidisciplinary team, this position will interact with staff from different levels and different department therefore; the position requires excellent communication skills.
Principal Duties and Responsibilities
Lead and centralize the purchasing/ procurement process for all ICAP requirements that include office material, sites materials and lab supplies and consumables for the sites
Maintain an up-to-date knowledge of the supply market for all ICAP supplies and services
Liaise with technical team to establish technical specifications of items for supplies to be ordered
Provide advice on procurement issues with best practices in line with the public procurement procedures and protocols
Process and obtain relevant approvals for materials to be purchased in line with the existing requirements and protocols
Negotiate procurement needs with suppliers to establish fair market rates on behalf of ICAP
Conduct performance reviews with the suppliers, measuring against required performance standards and market prices of various material procured by ICAP
Liaise closely with the regional manager, site staff to ensure that they are satisfied with the service and quality of items from suppliers as per specified standards in the LPPs
Develop strong working relationships with key suppliers to ensure ongoing quality and reliability of supply
Ensure the Finance Director and Country Director are informed of all agreed procurement terms.
Ensure the highest standards of probity are maintained in all purchasing activities
Working closely with storekeeper to ensure all items are received and recoded in the store book ledgers before being issued.
Ensure that you read and understand the ICAP SOPs related to Procurement.
Comply 100% with ICAP SOPs while implementing your work.
Provide information to ICAP centrally team when the procured items arrive from the suppliers
Communicate to Implementation Director, Finance director when suppliers are identified
Place orders for supplies as required by ICAP regional teams and sites
Develop strong working relationship the regional staff and site staff where materials will be delivered
Coordinate all logistics for delivering materials to the sites
Keep updated on the status of supplies, demand forecasting, planning as appropriate for when new supplies are required.
Develop strong working relationships with key suppliers to ensure ongoing quality and reliability of supply
Conduct performance reviews with the suppliers, measuring against required performance standards and market prices of various material procured by ICAP
Liaise closely with the regional manager, site staff to ensure that they are satisfied with the service and quality of items from suppliers as per specified standards in the LPPs
Ensure the company benefits from cost savings and value for money
Perform any other duty as may be assigned from time to time by superiors.
Preferred Qualification and Skills
Must hold Degree or Advanced Diploma in Procurement from recognized-university or institution
Must be registered with PSPTB and CPSP qualification is desirable '
Two or more working experience in procurement departments or sections.
Working experience with donor funded projects dealing with HIV / AIDS care and treatment is desirable.
Ability to work independently with strong problem solving skills
Fluent in English and Swahili with good verbal and written communication skills.
Must be a Tanzania Resident.
Application Instructions:
Applicants should send their application letter and CV by email with a subject line Procurement Manager to icap-tz-hr@columbia.edu. Only short listed applicants will be contacted. Please do not attach any certificates when submitting online.
lCAP is an equal opportunity employer; women and, people living with HIV / AIDS are encouraged to apply.
Area: Dar Es SalaamApplication Deadline: Apr 15, 2013
lCAP Procurement Manager
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