Fintrac Program Assistant - Reception/Procurement

USAID-KAVES, a five-year agriculture program implemented by Fintrac Inc., is hiring a Program Assistant – Reception/Procurement who will be based at the program headquarters in Nairobi and report directly to the Director of Administration.

In addition to the specific tasks stated below, s/he is expected to contribute fully as a program team member, conducting her/himself in a proper manner at all times as a representative of the program, and is responsible for the front office and general office coordination.

The Program Assistant respects the leadership and guidance provided by the Director of Administration and actively contributes to the welfare and working environment of the USAID-KAVES office.

Specific responsibilities include, but are not limited to: – Greeting and directing visitors in the Nairobi office. – Receiving incoming calls to the Nairobi office. – Receipt and recording of incoming mail and coordinating dispatch of outgoing mail. – Coordinating with Field Administrators’ dispatch and receipt of interoffice documents. – Assisting with meeting schedules for program staff and schedules of appointments. – Assisting with inter-office communications. – Maintaining the Nairobi office equipment sign-in/sign-out sheet. – Updating the USAID-KAVES staff directory. – Supervising the Nairobi Office Assistant, at the direction of the Director of Administration. – Coordinating incoming and outgoing faxes, letters, and packages. – Coordinating procurement, ensuring dispatch of LPO, receiving goods, signing for them and ensuring invoice receipt. – Ensuring proper filing of USAID-KAVES project documents.

Basic Requirements – Diploma in Business Administration or a related field – 1-3 years of office administration and/or clerical experience – Fluency in English and Kiswahili – Ability to travel across the project’s regions (Eldoret, Kisumu, Kitui) as necessary – Basic MS Office Suite skills – Knowledge of procurement procedures

Attributes – Excellent interpersonal skills – Self-starter who is able to work autonomously and efficiently

How to apply:

Kindly email your cover letter & resume to kenrecruit@fintrac.com by COB Wednesday, 24th April 2013.

Please include the position you are applying for in the subject line of the email.