Fintrac Field Administrator

USAID-KAVES, a five-year agriculture program implemented by Fintrac Inc., is hiring a Field Administratorwho will be based in Kisumu and report directly to the Director of Administration, with secondary oversight provided by the Kisumu Regional Manager. In addition to the specific tasks stated below, s/he is expected to contribute fully as a program team member, conducting her/himself in a proper manner at all times as a representative of the program, and is responsible for the safe keeping and care of program finances, including petty cash and other payments, as well as program assets assigned to her/him.

The Field Administrator respects the leadership and guidance provided by the Director of Administration and actively contributes to the welfare and working environment of the USAID-KAVES office.

Specific responsibilities include but are not limited to:

– Producing financial payment vouchers to accompany program payments as required. – Managing field office petty cash and preparing transactions for posting into the accounting system (QuickBooks). – Assisting with partner and subcontractor invoicing, preparation and follow up. – Handling procurement, upkeep, and inventory of all field equipment and furniture. – Monitoring VAT waiver requests for local vendor payments and carrying out purchases in accordance with current USAID VAT waiver policies and procedures. – Supervising field office supply purchasing and disbursement. – Managing vendor relationships and coordinating purchase orders and payments. – Supervising the Office Assistant to ensure duties are well-performed. – Assisting in the timely submission of expense reports, reviewing these for compliance with USAID and Fintrac policies and procedures prior to submitting them to the Nairobi office. – Maintaining the travel and meeting schedules for program staff and schedules of appointments. – Scheduling conferences, meetings, and assisting with travel arrangements and venue/hotel bookings as required.

Basic Requirements – Bachelors’ Degree in a business, administration, and/or accounting field – 3-5 years of administration and/or accounting experience – Basic to intermediate accounting skills, QuickBooks preferred – Intermediate to advanced MS Office Suite skills – Knowledge of procurement procedures – Fluency in English

Attributes – Excellent interpersonal skills – Leadership skills – Professional approach and willingness to learn – Self-starter who is able to work autonomously and efficiently

How to apply:

Kindly email your cover letter & resume to kenrecruit@fintrac.com by COB Wednesday, 24th April 2013.

Please include the position you are applying for in the subject line of the email.