Director of Administration and Finance- Akilah Institute for Women

Position: Director of Administration and Finance (DAF)

Report to: The Country Director

Location: Bujumbura, Burundi

The Akilah Institute for Women (Akilah) is the first and only higher education institute dedicated exclusively to women in Burundi. Akilah is a college that offers a unique model of market-relevant education empowering graduates for success in careers and leadership roles. The goal of Akilah is to empower young women by connecting them directly to the economy through business programs. Akilah compliments the relevant training with an emphasis in the development of life skills, leadership and communication skills. Through empowerment and personal development programs, Akilah provide young Burundian women with a unique college experience. As global investors and business community seek to employ thousands of well trained professionals, Akilah aims at providing them with an equipped workforce.

The Akilah's Director of Administration and Finance (DAF) is responsible for ensuring that all financial policies are in place and implemented as set forth in the Financial Manual. The DAF ensures that the country office budget and forecasts are carried out in a timely fashion and that all documents are accurately maintained for audit and office purposes and usage. Additionally, the DAF is responsible for maintaining and implementing all registrar records and data for Akilah students.

Key responsibilities:

General Administration, Accounting and Finance:

• Ensures the accuracy of all finance statements and controls
• Carries out primary communication to US office about finance related issues
• Assists the Country Director and CEO in budget preparation, including core activities and specific grant budgets
• Monitors and reconciles all expenses and revenue with USD and BIF bank accounts
• Manages monthly costs, making appropriate accruals, and provide Country Director with timely and updated budget vs. actual analysis report, including explanations for large variances
• Oversees office procurement and executes all approved payments for local/regular vendors, contractors for goods and services received. Ensures timely payment
• Provide administrative support as required by the Country Director

Financial Management and Reporting:

• Records all financial transactions on a daily basis into the office accounting system (Quickbooks), and submits weekly reports to the Country Director, CEO, and COO each Friday
• Ensures that the annual audit is carried out in conjunction with the US office in a timely manner
• Enforces and improves procurement procedures, as needed
• Ensures that the internal control procedures and donors regulations are followed for all cash disbursements, receipts, and transfers and includes appropriate backup for the US compliance

Payroll Management:

• Ensures compliance with national tax and labor regulations, to include paying local income taxes and social security on a timely basis
• Ensures the monthly payroll allocation entries are properly calculated, coded, and entered appropriately into accounting system
• Works with the Country Director to ensure that PTO is properly recorded into payroll

Student Management:

• Maintains accurate records of each student's account. Works with the Principal and all faculty members to ensure that all inputted data is current and relevant
• Conducts financial consultations with students
• Student financial development and oversight: Tuition policy, processes, and payments

Qualifications and skills

• Degree in Finance, Accounting, and related fields
• A minimum of 5 years experience in Finance and related fields
• Excellent communication skills both oral and written English
• Detail-oriented, ability to multi-task and manage time well
• Professional, friendly, and enthusiastic personality
• Self-starter with a proactive attitude who can anticipate needs

Submit your CV and a thoughtful cover letter at www. AkilahInstitute.org/careers on the Job Board (then select "Director of Administration and Finance- Akilah Burundi" opening to post both CV and cover letter)

Applications will be reviewed on a rolling basis.