DFID Tanzania is seeking to appoint a Programme Assistant to provide administrative support to our Results and Aid Effectiveness Team.
The Department for International Development (DFID) leads the UK Government’s fight againstglobal poverty. DFID works in partnership with national governments, other development partners,civil society and the private sector to achieve the UN Millennium Development Goals.
Tanzania is one of DFID’s largest country programmes in Africa, with an annual aid framework of £150m per annum. Around 50% of the DFID Tanzania programme is provided as Budget Support to assist the Government in implementation of its National Strategy for Growth and the Reduction of Poverty (more popularly known as the MKUKUTA). This assistance is complemented by programmes to increase wealth creation, improve the provision of basic services, and build a more accountable democratic state.The Programme Assistant role is exciting and a challenging opportunity to help take forward the work of DFID Tanzania’s Results and Aid Effectiveness Team, and help deliver targets set out in DFID Tanzania’s new operational plan. The Results and Aid Effectiveness Team manages DFID’s Budget Support Programme, and programmes supporting Public Financial Management Reform; Tanzania Revenue Authority and Statistical Data strengthening. The Team also provides cross cutting advice to the rest of the office on Value for Money Issues and Programme Evaluation.
Main Responsibilities:
·Provide programme management support; ensure programmes adhere to financialprocedures, manage the group for timely delivery of annual reviews and other programme eporting and track payments.
·Provide administrative support to the Results and Aid Effectiveness Team, this includes copying, scanning and filling.
·Process invoices using DFID’s electronic accounting system.
·Carry out financial checks on payments and ensure compliance in line with DFID’S financial procedures.
·Compile monthly financial reporting on Results and Aid Effectiveness programmes.
·Collate financial information to feed into Corporate Head Quarters returns.
·Ensure all key documents are recorded into DFID’s Electronic Document Record Management (EDRM) system.
·Provide logistical support to the team; organize internal and external meetings, provide
support to visitors, arrange meetings/appointments with Government Officials, Civil Society
Organizations and other stake holders as requested.
·Facilitate Visas for official visitors, and arrange hotel and transport bookings.
·Work flexibly to provide cover for other team members whenever necessary
Competencies and Qualifications:
·Excellent team working skills
·Good verbal and written communication skills.
·Ability to analyse information and use evidence to make sound decisions
·Ability to plan and prioritise effectively
·Ability to deliver results and achieve value for money
·Understanding of financial compliance procedures.
·Programme management skills.
Compensation package
The gross monthly salary for this position is Tanzanian shillings 1,528,155 plus benefits. This is a full time post and is based in Dar es Salaam, Tanzania. Applicants must be legally authorised to work in the United Republic of Tanzania. Appointment will be under local terms and confirmation of appointment is subject to medical and security clearance report.
How to apply
If you believe you are the right candidate for this position, please submit your CV together with a one page statement describing why you would be a good candidate for this job to the address below:
Ref: DFID Programme Assistant Vacancy
Attn: Human Resources Manager
DFID Tanzania
P.O. Box 9200
5th Floor, Umoja House
Garden Ave / Mirambo St
Dar es Salaam
Tanzania
E-mail: Tanzania-recruitment@dfid.gov.uk
To be considered, your application must reach us by 12.00 noon on Monday, 29th April 2013.Please send only the requested documents, do not send or attach copies of certificates, diplomas or references. Only candidates shortlisted for interview will be contacted, and will be required to bring appropriate certificates and diplomas for verification.
Interview and start date
Short-listed candidates for this vacancy will be required to attend an interview and complete a series of aptitude and written tests. Interviews for the Programme Assistant Post have provisionally been scheduled to take place on 14th May 2013. The planned start date for this position is June 2013.
Equal Opportunities
DFID is an Equal Opportunities Employer.Applications are welcomed from all parts of the community, and we actively encourage interest from women, ethnic minority groups and those with disabilities.Selection is on merit.
DFID operates a Guaranteed Interview Scheme (GIS). This means that any candidate with a disability who satisfies the minimum essential criteria for an advertised vacancy is guaranteed an interview. Please say in your application if you wish to apply under the GIS.
No payments should be requested or offered at any part of the recruitment process – any irregularities should be reported by email to fraud@dfid.gov.uk. No travel expenses will be paid from outside of Tanzania.
Deadline : 29th April 2013.
DFID Tanzania Programme Assistant
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