Aviation Depot Manager- Ndola Zambia


Puma Energy International is a rapidly expanding, midstream and downstream oil company operating in over 35 countries across 5 continents. Headquartered in Geneva (Switzerland) with regional offices in Johannesburg (South Africa), San Juan (Puerto Rico) and Singapore, we are a responsible supplier and storage facilitator of high-quality petroleum products.

Our midstream line of business unlocks value with storage capacity of 16 million barrels ("bbls"). This will be increased to approximately 26 million bbls by 2014 in accordance with the capital investment programme currently being implemented and various investment opportunities being originated. It makes Puma Energy one of the largest independent fuel storage operators. The downstream business supplies gasoil, gasoline, jet and niche products (like lubricants and bitumen) to a global network of over 1,300 retail service stations, 28 airports worldwide and the construction industry. This enables infrastructure development in emerging economies.

Puma Energy is a subsidiary of the Trafigura Group - one of the world's largest independent commodity traders.
Main Purpose

3.1 The Depot Manager is the responsible person for all activities within the depot. He is the Puma front line interaction with the customer and the airport authorities. Impressions created here, in terms of service provided, efficiency and HSSE awareness, are vital in maintaining Puma’s license to operate.

aintain stock levels in the depot to meet customer requirements.

The depot Manager must have good financial and administrative skills. He must be able to handle cash, card and credit transactions. He will be expected to fulfill administrative duties in the depot (e.g. stock management, Navision processes overtime control, cash reconciliations)
Monitor and control revenue expenditure within delegated authorities and make proposals for capital expenditure.
Manage the utilization of vehicle fleet and ensure maintenance is done timely to minimize equipment downtime.

Identify subordinates training needs through task observations and motivate them for high level performance.

The Depot Manager must be prepared to work compulsory shift systems, including weekends and holidays, which may be varied from time to time, to meet the operational needs of the airport.

To deliver clean, dry and on specification aviation products into aircraft through adherence to the Joint Inspection Group standards.


To operate the depot in compliance to all airport authority and statutory regulations.
Key Responsibilities

• Personal Leadership – set high personal standards, lead by example, ensure follow through, and demonstrate commitment to building a motivated workforce.
•Ensure adequate resources to operate and maintain the site. Including the preparation and maintenance of shift and leave schedules, to ensure the most efficient use of airport personnel and ensure efficient apron service
•Facilitate Recruitment, Training & coaching of staff with the assistance of support teams (HR) to develop a highly skilled team, dedicated to ‘getting it right first time, every time’.   Ensure staff is competent and capable to carry out their roles.
•Carrying out routine task observations on his staff and verify completion of Compliance tasks.
•Communicate and ensure compliance around Puma expectations & standards and applicable legislation.
•Manage industrial relations and disciplinary procedures in accordance with company personnel manual, conditions of employment, union agreement as appropriate.
Knowledge Skills and Abilities

3 Operations

The Airport Depot Manager (ADM) is accountable for the complete management of the airport depot and where applicable the into plane activities. It includes all Operations, HR training, Maintenance (including inspection and testing) and HSE activities within the depot in accordance with Site Operating standards. This would include:

•Effective management of all Site risks including applying tools to recognise and minimise risk
•Thorough application of Management of Change
•Ensuring that all staff are competent to carry out their assigned  duties
•Optimising the efficiency of the operation
•Implementation of recommendations from various audits.

Where the operational needs of the airport dictate, the ADM is a working member of the staff and will perform the tasks that would normally be assigned to his/her staff.

HSE

The ADM is accountable for all HSE aspects on the operation in accordance with the procedures in the SAPS system.
•Responsible for drawing up and reviewing  Puma sites specific task inventory and site specific task  breakdowns
•He/she is responsible for coordinating induction for new operators in country
•Ensures that all staff are trained in Task Observation procedures and methods.
•Ensure compliance to SAPS.
•Ensure HSE Scorecard is completed by 2nd day of succeeding month unless this day falls on the weekend.
•Responsible for reporting all incidence on his/her site  to Ops Manager & System in accordance to incident reporting guidelines

•Support of Incident and Accident Investigations as assigned

•Ensure monthly safety meetings are conducted

•Ensure emergency exercises are conducted  in accordance with guidelines

Leadership & People Management
• Personal Leadership – set high personal standards, lead by example, ensure follow through, and demonstrate commitment to building a motivated workforce.
• Ensure adequate resources to operate and maintain the site. Including the preparation and maintenance of shift and leave schedules, to ensure the most efficient use of airport personnel and ensure efficient apron service
• Facilitate Recruitment, Training & coaching of staff with the assistance of support teams (HR) to develop a highly skilled team, dedicated to ‘getting it right first time, every time’.   Ensure staff is competent and capable to carry out their roles.
• Carrying out routine task observations on his staff and verify completion of Compliance tasks.
• Communicate and ensure compliance around Puma expectations & standards and applicable legislation.
• Manage industrial relations and disciplinary procedures in accordance with company personnel manual, conditions of employment, union agreement as appropriate.

5.2 Operations Management
• Accountable for all administrative duties in the depot. This includes but not limited to Sales, stock management, overtime, petty cash, record keeping, data inputting into Navision. Routinely checking the accuracy of these tasks when performed by his/her staff.
• Assisting with the compiling of Capital and Operations Budget proposals for the Depot
• Accountable for implementing and controlling the Operations budget according to the Delegation of Authority.
• Reporting of management information to the  Operations Manager
• The Deport Manager should be continually alert for new possible business opportunities.
• Accountable for communicating stock requirements, taking into account any changes in demand patterns.
• Responsible for the stock control at the airport and being able to identify trends, irregularities(gains and losses)  and implementing remedial action.
• Represents the company on all local Operating and Safety Committees as scheduled by the Local Airport Authority.
• Responsible for promoting Puma HSE agenda.
Key Relationships

Post holder reports to the Aviation Operations Manager on all activities pertaining to all airport operations.   
Works closely with the Aviation Technician on issues of depot equipment and vehicle maintenance and repairs.

6Liaise closely with Procurement Team for the procurement of imported products and materials.

Aviation Depot Manager- Ndola Zambia Aviation Depot Manager- Ndola Zambia Reviewed by Unknown on 10:47:00 PM Rating: 5

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