Transport and Logistics Officer, DRC DRC, Katanga province, Shamwana and Dubie Reference Code: PR/DRC/TLO Application deadline: 15.07.2011
Concern Worldwide is an Irish-based non-governmental, international, humanitarian organisation dedicated to the reduction of suffering and working towards the ultimate elimination of extreme poverty in the world’s poorest countries.
Job Title: Transport and Logistics Officer Reports to: Logistics and Administration Coordinator Job Location: DRC, Katanga province, Shamwana and Dubie Contract Details:
Contract Length: 1 year
Contract Status: Unaccompanied Salary Grade: A Start Date: as soon as possible
Job Purpose: The Logistics and Transport Officer will be responsible for the efficient management of the vehicle fleet and general logistics/administration in the Shamwana and Dubie Field Offices.
Main duties & Responsibilities: Manage the vehicle fleet in Shamwana/Dubie (including the drilling rig) with responsibility for planning and oversight of repairs and maintenance.
Build the capacity of the national mechanics and drivers through on the job training Monitor vehicle records and ensure that reports are analysed and submitted on time Manage staff and cargo movements in line with Concern procedures Responsible for overall management of logistics (purchasing, transport, storage, asset management) in Shamwana/Dubie, ensuring that all tasks are carried out in line with Concern and donor procedures. Oversee the efficient management of all Concern warehouses and stores in Shamwana and Dubie through regular spot checking and ensure they are operating in accordance with Concern Worldwide procedures. Manage the Logistics Assistants in Shamwana and Dubie, providing guidance on Concern procedures and ensuring that reports are accurate and timely. Control Concern’s assets in Dubie/Shamwana ensuring that all assets are recorded, tracked, marked and monitored using a full inventory and asset register. Oversee and organize the efficient upkeep of all logistics related records (Procurement, Warehousing, Vehicles and Assets), ensuring they are logically filed for efficient auditing. Provide timely reports to the Logistics Coordinator including Vehicle Management, Asset Inventory, Warehouse Inventory (stock reconciliation) and In-kind donations. Maintain communications network to ensure it is working efficiently, ie. HF and VHF capability; Ensure that correct radio procedures are followed at all times and ensure that the radio hardware is used appropriately and correctly all the time. Oversee the financial management at the bases, with support from the Assistant Accountant and Area Coordinator, ensuring that Concern procedures are followed. Manage the administration and transport budgets for Shamwana/Dubie Oversee the management of the bases at Shamwana/Dubie ensuring that supplies are available as necessary and repairs and maintenance work is conducted Manage the security focal groups in Shamwana/Dubie and ensure that any incidents are reported to the Area Manager. Carry out any other duties as reasonably assigned by the Supervisor. Person specification: Essential • Minimum 3 years work experience with logs and transport • Driving license • Ability to speak French and/or Swahili • Fluent written and spoken English • Ability to work in an organized and systematic manner • Commitment to meeting goals and objectives • Ability to work under pressure • Proficiency with computers programmes, excel, word, spread sheets • Ability to plan, work within budgets and write progress reports. • Ability to lead and work as part of a team • Flexible, adaptable and patient • Ability to train local staff and to motivate and develop skills of others • Commitment to Concern’s ethos and values
Desirable • Knowledge of Concern logistics and financial systems • Qualified Mechanic • Previous NGO experience
• Experience of working in Africa • Demonstrated language ability with commitment to learning French
To apply: All applications should be submitted through our website at https://jobs.concern.net
Application deadline is 15th July 2011 Due to the urgency of this position, applications will be short listed on a regular basis and we may offer the post before the closing date.
All candidates who are short-listed for a first round interview will be notified via email after the application deadline
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