Finance and Administration Officer - African Association for Public Administration and Management (AAPAM)

AAPAM is an international professional organization for those who practice, teach and conduct research or offer advisory services in public administration and management in the public and private sector, mainly but not exclusively, in Africa.

The Association conducts workshops, seminars and conferences, carries out applied research, offers advisory services and publishes a journal twice a year, a newsletter thrice a year, monographs and books.

The Job and its Requirements

AAPAM is looking for an experienced Finance and Administration Officer with a strong bias towards accounting and will be responsible for the following:

• Formulating sound financial policies, procedures and systems that will ensure accountability in all areas of accounting.
• Ensuring that proper accounting, cash management and internal control systems are put in place.
• Evaluation and preparation of project and operational budgets.
• Continuous improvement of standards of financial management within the Association
• Ensuring adequate control and monitoring receipt and utilization of financial resources and timely production of accountability reports.
• Performance Management: Set performance objectives in consultation with staff. Monitor and continuously appraise staff in the process of meeting the set objectives.
• Management of Human Resources and IT systems, including HR policies and IT systems to support financial, administrative and operative functions of the company.
• To assist in the overall management of the Secretariat : personnel, budget performance, quality, discipline and training in conformity with relevant rules and procedures;
• To perform any other duty as may be assigned
• Reports to Secretary General

Qualifications:

Candidates should be mature individuals who are at least 35 years and above. They should have strong leadership, excellent communication and interpersonal skills and ability to work with diverse people and under strict deadlines.

They should have the following minimum qualifications:

• S/he should have strong management skills with ability to take responsibility and be accountable, should have reliable organizational and reporting skills and demonstrated capacity to generate and implement new ideas.
• Candidates must have at least a Bachelor’s Degree in Accounting, Financial Management or Commerce. A professional qualification in Accounting such as CPA, CA, ACCA, CIMA or equivalent from a recognized Institution will be an added advantage.
• Some knowledge of tax and up-to-date with developments in Accounting and Finance and in particular the International Accounting Standards.
• A basic (at least diploma level) qualification in Business Management and/ or Public Administration is essential.
• Progressive practical working experience of leading and managing finance, administrative and HR functions, including strategic planning (at least five years experience of which at least 3 years should be at middle management level.)
• Report writing skills.
• Excellent interpersonal, report writing and communication skills.
• Excellent knowledge of English, working knowledge of French.
• Proficient in computer applications.

Tenure of Appointment: The appointment will be made on a fixed term contract for a period of three (3) years.

Conditions Related to the Post

• This is a full-time post;
• Duty Station: Nairobi, Kenya
• Applicants should indicate their salary requirements when submitting their application; the remuneration package to this post is negotiable.
• 28 days paid holiday a year;

Submission of the Applications:

Candidates who meet the above requirements should submit their applications together with curriculum vitae and contacts of two referees to the following address to reach on or before 5th August 2011:

The Secretary General
AAPAM Secretariat
Britak Centre
Ragati & Mara Roads
P.O. Box 48677, 00100 GPO
Nairobi, Kenya
Tel: +254 020 2730555 and 2730505
Fax: +254 020 2731153
Email: aapam@aapam.org

Only shortlisted candidates will be contacted.

The successful candidate may be required to take the post as early as 1st October 2011.

Enquiries on the post should be directed to the AAPAM Secretariat at the above address.