Personal Assistant to the Regional Director

Based in Nairobi

Reporting to the Regional Director, the successful candidate will provide effective administrative support to the Directorate office to enable the Regional Director to focus on strategic management roles and programmes development.

Key Responsibilities

• Screen telephone calls, enquiries and requests and handle them appropriately
• Handle routine correspondence and make follow up on pending matters with limited direction
• Organize and maintain the Regional Director’s diary and make appointments
• Organize and attend meetings, take minutes and ensure the Regional Director is well-prepared for meetings
• Maintain proper filling system and update Directorate Sharepoint site
• Serve as focal point for general communications and announcements for the Regional office, to/from UK and other country offices
• Work closely with Managers to ensure the Regional Director is briefed on important issues
• Carry out specific assignments as assigned by the Regional Director and present findings
• Handle all travel and accommodation arrangements for the Regional Director
• Serve as the contact person for international visitors to the EA regional office; including their travel and accommodation arrangements

Qualifications, skills and competencies

• At least Diploma in Secretarial Studies/Business Administration or relevant field
• At least two years relevant work experience
• Excellent administrative and organizational skills and ability to prioritize appropriately
• Good inter-personal skills and ability to work in a team
• Ability to handle confidential information in a discreet and professional manner
• Excellent written and verbal communication skills.

Qualified and interested candidates should submit an application letter together with a CV and names of three professional referees to Practical Action by email to: recruitment@practicalaction.or.ke to be received no later than 17th June 2011.

Female candidates are encouraged to apply.

Only short listed candidates will be contacted.

Practical Action is an “equal opportunities” employer.