Procurement officer - Plan International

Plan International is an international humanitarian, child-centered development organization without religious, political or government affiliation. Child sponsorship is the basic foundation of the organization. Plan’s vision is of a world in which all children realize their full potential in societies, which respect people’s rights and dignity.

Plan south Sudan implements a number of programs and project in the country; right to education, right to sustainable livelihood, right to good governance and disaster risk management, Plan south Sudan currently runs a number of project that includes; CLTS (Community lead total sanitation in partnership with UNICEF, Food for education (FFE) in partnership with World food program (WFP), PUR in partnership with Population service International (PSI), Emergency preparedness and response with the support of IH and CIDA & Juba technical training and other upcoming programs like; Right to choose aimed at supporting girl child, GNO WASH Project for rehabilitation of boreholes.

Plan International maintains a zero tolerance policy against child abuse and violations world wide.

Job Title: Procurement officer
Location: Juba, South Sudan
Reports to: Operations Support Manager
Opening: 1 Vacancy (OPEN TO SUDANESE NATIONALS ONLY)
JOB PURPOSE
Procurement of goods and services to ensure value for money and to facilitate project implementation and completion.

ROLES AND RESPONSIBILITIES

 As a member of the Operations department, encourage and reinforce open and continuous coordination and collaboration with other departments particularly programming staff, ensure an efficient and cost effective procurement of goods and services.
 Procure goods and services for PSSP as per requesters’ specifications and laid down procurement process policies.
 Collect profile and analyze bids from vendors and present to the bids selection committee for final selection.
 Submit to the Operations Manager monthly procurement reports.
 Ensure an orderly and documented procurement tracking system and submit monthly reports to PSSP managers or requesters.
 Liaise with Logistics Officer and Stores Assistant to maintain a smooth flow and storage of good procured.
 Liaise with various PSSP departments/units in their procurement needs in order to maintain a quarterly goods and services projection.
 Supplier databank management - Conduct source audit exercises through supplier pre-qualification, selection, evaluation and assessment.
 Preparation of standard bidding documents with terms and conditions of tender.
 Ensure orders are accurately drawn with correct specification, quantity and delivery requirements.

QUALIFICATIONS AND EXPERIENCE
 Diploma level training in business administration, university degree with a bias in procurement desirable
 Minimum two years NGO procurement management experience highly preferred
 Good written and spoken English
 Working knowledge of computers with software knowledge in Windows, Outlook, MS Excel and MS Word.

Note: Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities of this job holder at any time.

Female candidates are highly encouraged to apply

PLAN MAINTAINS A ZERO TOLERANCE POLICY AGAINST FRAUD

An application letter with CV should be sent to the People and Culture Manager at the Plan Office, Juba Hai Cinema or hr.ssn@plan-international.org by 11th July 2011.
Only short listed candidates will be contacted for an interview.
NB: Applications once submitted shall not be returned after the position has been filled.