Personal Assistant to Chief Executive Officer

Ref: HRD - PA/30/06/2011

Key Responsibilities

Reporting to the Chief Executive Officer, the PA will be responsible for managing the Chief Executive Officer's diary and appointments, providing secretarial, administrative and human resource support.

• Manage and monitor the Chief Executive Officer's diary and appointments and coordinate his travel arrangements and hotel bookings
• Manage all operations in the Chief Executive Officer's office
• Monitor all output, workflow and office deadlines as pertains to the CEO's office.
• Receive and handle all correspondences and assign them as appropriate.
• Draft, type and dispatch all routine correspondences
• Maintain a comprehensive filing system
• Take minutes during Board and management meetings as assigned by the Chief Executive Officer from time to time
• Make a follow up of all Board and Committee minutes and resolutions to ensure execution and compliance
• Monitor regular management meetings of Heads of Departments
• Develop a follow up mechanisms on all assigned tasks.
• Deputize the Human Resource & Administration Manager
  
• Supervise all administrative tasks.
• Any other tasks as may be assigned from time to time.

Qualification and competencies

• 5 years practical experience as PA in a dynamic environment.
• A degree in Social Science or business field.
• Advanced training in secretarial studies
• Excellent Microsoft office suite skills

Other attributes

• Excellent communication skills
• Excellent writing skills
• Strong team orientation
• Office management/administration skills

Candidates who meet the requirements for the above positions are required to forward their applications to:

Centre for International Training & Executive Development Ltd
P.O Box 108-00100
Nairobi

on or before 11th July 2011.

Only short listed candidates will be contacted