The Embassy of Sweden in Nairobi represents Sweden in Kenya, Somalia, Seychelles and Comoros.
The Embassy also represents Sweden in UNEP and UN-HABITAT.
The Embassy represents and advances Swedish policies, interests and values in political and economic relations, development cooperation, in trade and investment promotion and in cultural and information matters. It provides consular services to Swedish nationals and migration services to non-nationals.
There are 60 staff working in the Embassy of Sweden in Nairobi, which makes it the second largest Swedish Embassy in the world.
The Embassy seeks to recruit two experienced individuals for the tasks of:
Personal Assistant / Social Secretary to the Ambassador
The jobholder will work closely with and under the Ambassador and the overall role is to provide administrative assistance and other support functions to the Ambassador and ensure that the Ambassador’s office is run efficiently in line with the Embassy’s policies and procedures.
Internally the jobholder will be in regular contact with most staff. Externally, contact will be with the international community, Kenyan and Swedish government, Swedish business interests and civil society.
The main duties are, but not limited to:
The Embassy also represents Sweden in UNEP and UN-HABITAT.
The Embassy represents and advances Swedish policies, interests and values in political and economic relations, development cooperation, in trade and investment promotion and in cultural and information matters. It provides consular services to Swedish nationals and migration services to non-nationals.
There are 60 staff working in the Embassy of Sweden in Nairobi, which makes it the second largest Swedish Embassy in the world.
The Embassy seeks to recruit two experienced individuals for the tasks of:
Personal Assistant / Social Secretary to the Ambassador
The jobholder will work closely with and under the Ambassador and the overall role is to provide administrative assistance and other support functions to the Ambassador and ensure that the Ambassador’s office is run efficiently in line with the Embassy’s policies and procedures.
Internally the jobholder will be in regular contact with most staff. Externally, contact will be with the international community, Kenyan and Swedish government, Swedish business interests and civil society.
The main duties are, but not limited to:
- Managing the Ambassador’s calendar and continuously providing the Ambassador with an updated programme.
- Organising programmes and logistics related to high level official visits.
- Consultations with other sections as appropriate on incoming invitations where the Ambassador’s presence is required along with relevant preparations/follow-up.
- Being the first point of contact by phone, mail and email for internal and external callers seeking contact with the Ambassador.
- Managing the Ambassadors official entertainment, in restaurants and at the Swedish Residence.
- Managing the Ambassador’s local and international travel, including obtaining of visas and travel clearance which may require classified handling.
- Co-ordination of office-wide meetings.
- Maintenance and constant update of the relevant lists and directories.
- Managing correspondence.
- Administering support to the Chargé d’affaires a.i. in the absence of the Ambassador.
The preferred candidate will meet the following requirements:
- Advanced secretarial training
- Diploma in business administration
- Public relations certificate
- Excellent command of written and spoken English
- Good knowledge of Kenyan Authorities and Organizations
- Experience in Protocol is an advantage
- Good IT skills, including knowledge of Windows Word and Excel applications and ability to learn the Embassy’s systems
- Good communication skills leading to networking and weighed analysis and use of information
- Good organisation awareness: understanding the core values and vision of the Embassy stipulated in the Embassy Code of Conduct
Added advantages:
- Knowledge of Swedish
- Knowledge of Swahili
- Previous experience of work at an Embassy
For enquiries about the substance of the job, please contact: Beryl Ogutu, the current jobholder; beryl.ogutu@foreign.ministry.se
Personal Assistant / Social Secretary to the Ambassador
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