Country Office Security Assistant

The United Nations Development Programme (UNDP) invites internal and external applications from suitably qualified candidates to fill the post of COUNTRY OFFICE SECURITY ASSOCIATE (COSA) in Kampala. The successful candidate will work under the direct supervision of the Country Office Security Focal Point (CO SFP) and will provide assistance in the implementation of the security plan and matters relating to safety and security operations and management.

Duties and Responsibilities

Summary of Key Functions: Provide assistance to the CO SFP in the implementation of the of the UNDP security plan, which will be based on the country security plan. This includes updating of staff lists and the administration of the CO warden-plan. Assist in the maintenance and monitoring of the Minimum Operational Security Standards (MOSS) and Minimum Operational Residential Security Standards (MORSS) compliance of UNDP staff, offices, projects, equipment and other areas. Identify the Emergency Communication Equipment needs and maintains proper distribution of those equipment to ensure MOSS, MORSS and BCP Assists in the preparation of UNDP security reports, such as monthly security update for ST/CO, updated staff list, incident reports, weekly reports and any other report required by ST/CO. Provides general administrative assistance to the CO SFP: Maintains routine and confidential correspondence files/documents. Arranges appointments, receives visitors, places and screens telephone calls and answers queries with discretion, and takes minutes and/or notes at meetings on security issues of the CO. Information gathering and sharing: Provides substantive support to the CO SFP in collecting and updating information with regards to security issues and communicating them to the SRSA or CO SFP. Disseminate information affecting staff safety and security to all concerned in the CO and UNDP Projects. Provide assistance in the conduct and follow up of investigations and incidents affecting UNDP staffs and offices. Conduct, in close cooperation with UNDSS, UNDP Security Risk Assessments (SRA), evaluations and surveys and advise the CO SFP on security measures for UNDP offices, project staff, as well as the latest trends and threats to staff safety and security. In cooperation with UNDSS, maintain close contact and liaise with host government agencies and other UN agencies to obtain latest information regarding the security situation in the country and update CO SFP and SRSA. Represents UNDP at security meetings, as appropriate, in the absence of CO SFP. Perform UNDP SURGE duties in the sub-region under the direction of the RSA/SRSA as required. Provide substantive security-related input in the preparation, review and implementation of Business Continuity Plan (BCP) of the CO. Monitor movements of UNDP vehicles, staff, consultants, missions and visitors in the country, in cooperation with UN Radio Room/SIOC. Attend and conducts periodic check of HF/VHF radio, satellite phones and other communication equipment issued to UNDP staff, wardens and other key personnel. Supervise all CO safety and reception staff employed for the security of CO, develop and implement Standard Operating Procedures (SOPs) for all functions under his/her supervision Prepare guard shifts, schedules and roster for the guard and ensure that all sites are adequately covered by guards. Undertake frequent patrols and spot checks of all areas under his/her responsibility to ensure that all guards are working according to the established SOPs and are well uniformed. Ensure that guards are fully briefed and conduct their shift hand-over in accordance with established SOPs and that the site is not left unattended at any time. Ensure that access control of staff, visitors, vehicles and material/goods entering and leaving the installations is being maintained as per established SOPs. Plan and conduct office/building evacuation exercises, fire drills, first-aid and CPR campaigns in close coordination with UNDSS and other neighboring agencies, and ensure that these activities as adequately documented. Establish and maintain good working relations, in close cooperation with UNDSS, with local law enforcing agencies, fire brigade, hospitals and other relevant authorities. Prepare draft budget for MOSS /TAR or any other security works and submit timely for approval. Handle all emergencies and crisis involving UNDP CO, on a 24/7 basis, in close collaboration with UNDSS, and immediately report such incidents to CO SFP and SRSA. Perform other security-related tasks assigned by the CO SFP

Competencies

Corporate Responsibility & Teamwork: Serve and promote the mission and values of the organization Plans, prioritize and deliver task on time Participate effectively in a team-based, information-sharing environment, collaborating and cooperating with others. Execute responsibilities accordingly maintaining a high sense of confidentiality. Understands that those provided service are clients and seeks to see things from a client perspective. The COSA is normally working day-time. However, under exceptional circumstances such as during crises, the COSA may be required to perform night-duty. People Skills: Solid Analytical and problem solving skills. A high level of motivation, initiative, dedication, intuition and attention to details. Flexibility in the face of changing conditions and ability to manage tasks simultaneously. Computer literacy with proficiency in modern computer software especially word processing. Professional and courteous attitude and demonstrated ability to work effectively under stressful conditions. Ability to establish and maintain effective working relationships in a multicultural, multi-ethnic environment with sensitivity and respect for diversity, including gender balance. Innovation & Judgment: Demonstrated sound judgment in resolving operational issues/problems. Contribute creativity, practical ideas and approaches to deal with challenging situations Strive for quality client-centered services (internal/external) Keeping up-to-date with available security-related technology Communication: Demonstrate effective and strong inter-personal and communication skills. Good relations and influence with national security organisations is highly desirable. Job Knowledge and Expertise: Excellent and current knowledge of physical and procedural security measures Execute day to day tasks systematically and efficiently Has excellent knowledge of protocol and security issues.

Required Skills and Experience

Education: High School Certificate. A university degree or equivalent in political science, military studies, security management or a relevant field is highly desirable. Experience: Relevant 5-7 years experience in security, preferably in the military or police context or related field of work. Experience in a UN/international related environment is a plus. Language: English proficiency both written and oral. Knowledge of other UN official languages (regional languages) is an advantage.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

Country Office Security Assistant