8.1 SYSTEMS ANALYST II - 1 POST
8.1.1 Duty Station: Dar es Salaam
8.1.2 Reporting to: ICT Manager
8.1.3 DUTIES AND RESPONSIBILITIES
i. Compile and document systems and user requirements for the Agency;
ii. Design, program, debug and test applications to meet systems and functional
requirement specifications;
iii. Troubleshoot all problems related to software and resolve them or recommend solutions;
iv. Provide support to end users;
v. Configure desktop computers, servers and network devices to their optimal performance
levels;
vi. Design and implement networks (LAN and WAN) and associated services for the
Agency;
vii. Update Agency website and assist in carrying out programming for special computer
package;
viii. Perform regular back up of system files, data files and user files;
ix. Perform routine preventive maintenances of all IT equipment and maintain updated
inventory of IT assets; and
x. Perform other duties as may be assigned by one’s reporting officer.
8.1.4 QUALIFICATION AND EXPERIENCE
Bachelor Degree or Advanced Diploma either in Computer Science, Information
Systems/ Technology or Computer Engineering from a recognized institution.
8.1.5 REMUNERATION
Salary Scale: GPSA 4
8.1.6 SUPPLIES OFFICER II - 4 POSTS
8.1.7 Duty Station: Mbeya, Manyara, Tabora and Shinyanga
8.1.8 Reporting to: Regional Manager
8.1.9 DUTIES AND RESPONSIBILITIES
i. Prepare and maintain stores ledger;
ii. Assist in performing procurement activities;
iii. Store goods from various suppliers and prepare disposal procedures for obsolete
materials;
iv. Keep bin cards records on stock items;
v. Open and maintain ledger-book on all items received and issued;
vi. Distribute goods to customers and other users;
vii. Prepare vouchers for goods received;
viii. Check arithmetic errors and keep records;
ix. Participate in stock-taking/check lists and records keeping; and
x. Perform other duties as may be assigned by ones reporting office.
8.1.10 QUALIFICATION AND EXPERIENCE
Bachelor Degree/Advanced Diploma in either Materials Management, Procurement,
Supplies and Logistics, Business Administration, Commerce with bias in Procurement,
Supplies or Logistics from a recognized institution and must be computer literate.
8.1.11 REMUNERATION
Salary Scale: GPSA 4
8.1.12 SUPPLIES ASSISTANT - 2 POSTS
8.1.13 Duty Station: Tabora and Mbeya
8.1.14 Reporting to: Regional Manager
8.1.15 DUTIES AND RESPONSIBILITIES
i. ASSIST in attending enquiries from bidders and suppliers;
ii. Prepare and keep tally cards for each item;
iii. Check and prepare statements of requirements;
iv. Receive procured goods;
v. Prepare issue vouchers and draft Indents;
vi. Assist evaluating routine, simple and low value procurement;
vii. Conduct daily stock check;
viii. Issue goods to customers;
ix. Arrange stores in bins and location;
x. Participate in stock-taking/check lists and keep records;
xi. Perform other duties as may be assigned by ones reporting off.
8.1.16 QUALIFICATION AND EXPERIENCE
Diploma in either in Materials Management, Business Administration with bias in
Supplies or completion of part II of NBMM/PSPTB Professional and must be computer
literate.
8.1.17 REMUNERATION
Salary Scale: GPSA 3
8.1.18 ASSISTANT ACCOUNTANT - 1 POST
8.1.19 Duty Station: Kagera
8.1.20 Reporting to: Regional Manager
8.1.21 DUTIES AND RESPONSIBILITIES
i. Prepare and keep payment vouchers and other records in safe custody;
ii. Post accounting entries into books of accounts, balances books of accounts and
prepares reconciliation statements;
iii. Serve as a cashier for both receiving and paying funds, issues receipts for funds
received and obtains acknowledgements for funds paid, completes and maintains
Cheque Dispatch Register;
iv. Deposit and withdrawals funds into/from the Agency’s bank accounts and prepares
bank reconciliation statements;
v. Maintain ledger accounts, journal, cash book and other accounting records and
reconciles Control accounts in the general ledger with subsidiary Ledgers prepare trial
balance and periodic financial reports;
vi. Maintain and update fixed assets register;
vii. Prepare bills and other debt documents;
viii. Tally and check arithmetical accuracy of accounting documents and records; and
ix. Perform other duties as may be assigned by one’s reporting officer.
8.1.22 QUALIFICATION AND EXPERIENCE
Ordinary Diploma in Accountancy; completion of NBAA professional intermediate
stage will be an added advantage and must be computer literate.
8.1.23 REMUNERATION
Salary Scale: GPSA 3
8.1.24 PERSONAL SECRETARY III - 2 POSTS
8.1.25 Duty Station: Lindi and Kigoma
8.1.26 Reporting to: Regional Manager
8.1.27 DUTIES AND RESPONSIBILITIES
i. Type letters, reports and documents ;
ii. Receive visitors, screen and direct them to relevant officers;
iii. Keep in safe custody reports and other records of events;
iv. Keep and make appointments and remind the respective officer accordingly;
v. Search for files, documents and other information;
vi. Receive and deliver directives to the respective officers;
vii. Receive files, distribute them to action officers;
viii. Prepare a list of office supplies and make follow up to ensure their availability; and
ix. Perform other duties as may be assigned by one’s reporting officer.
8.1.28 QUALIFICATION AND EXPERIENCE
Holder of Form IV secondary school certificate plus secretarial certificate level III with
minimum typing speed of 50 wpm; must be conversant with e-mail and internet
service; MS Office Word, Excel, Data base, publisher, Power Point and other
computer application services.
Must be fluent in Kiswahili and English languages.
8.1.29 REMUNERATION
Salary Scale: GPSA 2
8.1.30 RECORDS MANAGEMENT ASSISTANT II - 2 POSTS
8.1.31 Duty Station: Iringa and Tanga.
8.1.32 Reporting to: Regional Manager
8.1.33 DUTIES AND RESPONSIBILITIES
Keep and maintain an up to date file index;
Receive incoming letters, record, put them in proper files and send them to action
officers;
Record and dispatch outgoing mails and conduct daily file marking;
Sort/classify incoming mails according to subject matter;
Keeps confidential files and documents relating to heads office under key and lock;
Keep file records and control movement of files;
Handle all files and documents in the registry;
search files;
Arrange files in racks ensure their safe custody; and
Perform other duties as may be assigned by one’s reporting officer.
8.1.34 QUALIFICATION AND EXPERIENCE
Holder of Form VI secondary school education certificate plus a certificate in Records
Management or Form IV secondary school with a Diploma in Records Management or
equivalent qualifications and must be computer literate.
8.1.35 REMUNERATION
Salary Scale: GPSA 2
GENERAL CONDITIONS
i. All applicants must be Citizens of Tanzania of not more than 45 years of
age;
ii. Applicants must attach an up-to-date Curriculum Vitae (CV) having
reliable contacts; postal address/post code, e-mail and telephone
numbers;
iii. Applicants should apply on the strength of the information given in this
advertisement;
iv. Applicants must attach their certified copies of the following certificates;
Postgraduate/Degree/Advanced Diploma/Diploma/Certificates;
Postgraduate/Degree/Advanced Diploma/Diploma transcripts;
Form IV and Form VI National Examination Certificates;
Birth certificate
v. Attaching copies of the following certificates is strictly not accepted
Form IV and form VI results slips
Testimonials and all Partial transcripts
vi. Applicants employed in the Public Service should route their
application letters through their respective employers;
vii. Applicants who have/were retired from the Public Service for whatever
reason should not apply;
viii. Applicants should indicate three reputable referees with their reliable
contacts;
ix. Certificates from foreign examination bodies for Ordinary or Advanced
level education should be verified by The National Examination Council
of Tanzania (NECTA) and National Council for Technical Education (NACTE);
x. Certificates from foreign Universities should be verified by The Tanzania
Commission for Universities (TCU);
xi. Applicants with special needs/case (disability) are supposed/advised to
indicate;
xii. A signed application letters should be written either in Swahili or English
and Addressed to Secretary, Presidents Office, Public Service Recruitment
Secretariat, 27 Bibi Titi Mohammed Road, P.O.Box 63100, Maktaba
Complex, 11102 Dar Es Salaam.
xiii. Deadline for application is 30th August, 2017 and;
xiv. Only short listed candidates will be informed on a date for interview.
xv. Presentation of forged certificates and other information will necessitate to
legal action;
NOTE: All applications must be sent through Recruitment Portal by
using the following address; http://portal.ajira.go.tz/ and not otherwise
(This address can also be found at PSRS Website, Click
‘Recruitment Portal’)
Job Positions at Government Procurement Services Agency
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