Personal Secretary X 12

The National Social Security Fund (NSSF) which is the leading provider of social security in Tanzania is hereby inviting applications from suitable, qualifed, experienced, dynamic, and motivated Tanzanians to immediately all vacant position currently existing in the Fund.

They will be providing secretarial services to heads of departments and administer departmental/regional office support functions.

Duties and Responsibilities:

1. Handling office guests visiting Fund’s Offices, handling their inquiries, directing them to appropriate person according to their needs.
2. Opening, reading, routing and distributing incoming mails and other documents and preparing answers to routine letters
3. Handling office telephones and providing necessary required information.
4. Arranging different office conferences and meetings
5. Composing, typing and distributing meetings notes, routine correspondences and reports
6. Assisting in making preparation of departmental meetings.
7. Ensures safe custody of the documents and cleanliness of the office
8. Facilitating, arranging appointments and preparing documents.
9. Locating and attaching appropriate files to incoming correspondence requiring replies
10. Maintaining office schedules and event calendars
11. Making copies of correspondence and other printed materials
12. Scheduling and confrming appointments for clients, members and supervisors
13. Setting up and maintaining paper and electronic filing systems for records purpose

Education/Professional Qualifications Required:
• Diploma in Secretarial studies from an accredited training institution;
• Certificate of secondary education examination with passes in English and Kiswahili;
• Must have shorthand / Hatimkato speed of 100 w.p.m. as well as typing speed 50 w.p.m.;
• At least two years of experience in a similar job
• Strong and good organization and customer service skills;
• Computer skills (Should be very good in Microsoft Word, Excel and PowerPoint);
• Strong interpersonal and communication skills;

REMUNERATION:
The posts carry competitive remuneration as per NSSF Salary Structure and Incentive package.

To apply for this job, please go to the following websitewww.nssf.or.tz