POSITION: INTERNAL AUDIT AND COMPLIANCE MANAGER – DAR ES SALAAM
Organizational Context:
CARE is a leading humanitarian organization dedicated to fighting poverty and social injustice with a special emphasis on women and girls. CARE Tanzania is part of CARE International, whose vision is to seek a world of hope, tolerance, and social justice, where poverty has been overcome and people live in dignity and security. CARE International is a global force and a partner of choice within a worldwide movement dedicated to ending poverty. We are known everywhere for our unshakable commitment to the dignity of people. CARE Tanzania and partners contribute to the empowerment of the most marginalized and vulnerable rural women and girls to exercise their rights.
Job Summary
The Internal Audit and Compliance Manager is primarily responsible for planning and conducting operational, financial and compliance audits to evaluate the effectiveness of internal controls. Determine compliance with selected policies, procedures, and regulations. Make written recommendations to senior administrators to increase efficiency and/or effectiveness of the control systems of functions reviewed. Perform special investigations as requested by the Country Director or Designate. The Manager ensures that compliance matters are appropriately considered throughout the organization. Additionally, the Manager liaises with other teams, including Program Quality, Finance, Human Resources, Administration, Procurement and IT, to identify and remediate organizational gaps identified during compliance audits and assessments as well as ensuring internal processes and policies relating to compliance are instituted, understood, and maintained.
The position requires advanced management skills, good knowledge and understanding of audit and compliance within Finance, Administration, Human Resources, Procurement – knowledge of accounting and budget management.
As a member of the Country office Leadership Team (CLT), s/he participates in decision making at the organizational level and policy making on matters of the organization.
The position reports administratively to the County Director and functionally to the Audit Committee. S/he collaborates closely with the Assistant Country Director – Program (ACD P), Deputy Country Director – Program Support, Program Quality Director and Finance Director, and serves as the line manager for the Internal Audit and Compliance Officer.
Key Responsibilities and Tasks
Job Responsibility #1: Ensuring Organizational Compliance 40% of time
• Prepare compliance activities short and long-term plans and annual budgets for the compliance activities.
• Undertake the comprehensive compliance activity of the Country Office and conduct focused compliance audits on topics of concern.
• Identify potential areas of compliance vulnerability and risk; develop / implement corrective action plans for resolution of problematic issues; and provide guidance and advice on how to prevent or address similar situations in the future
• Understand the root cause of risk at a granular level and provide crisp and precise guidance to the organization regarding the execution of compliant business practices and activities;
• Act confidentially, with a sense of urgency and diligence, when responding to alleged violations of law, organization policy, rules, and regulations; thoroughly evaluate and recommend the most compliant course of action;
• Evaluate and contribute to the improvement of risk management, control and governance process in the following areas:
o Compliance with internal policies and external regulations.
o Accomplishment of operational objectives
o Reliability and integrity of information
o Efficiency of processes.
o Safeguarding assets from loss and misuse.
• Ensure that the Senior Management are immediately notified of concerns or reports of violations relating to accounting, internal controls, auditing, regulatory, or financial matters; violations relating to members of senior management; or violations of any of the policies that are designed to ensure that the CARE operates in an ethical manner;
• Propose changes in the policies and procedures for the general operation of the Compliance Program and its related activities to prevent illegal or improper conduct;
• Engage with other areas/departments/units or external organizations proactively, to provide ongoing guidance of how best to achieve organization’s objectives in a compliant manner;
• Ensure that internal reporting mechanisms are developed, implemented, maintained and actively monitored to enable employees to report suggestions or concerns regarding the CARE’s compliance programs and potential compliance or ethics violations
• Develop training and education programs for internal policies, donor requirements and applicable government laws and regulations changes and topics identified as potential risk areas.
Job Responsibility #2: Manages Audit Functions within CARE Tanzania 40% of time
• Ensure the Internal Audit charter is current and relevant in view of any significant changes in the organization and in The IIA’s International Standards for the Professional Practice of Internal Auditing (Standards)?
• Prepare semi-annual audit plan and budget, discuss with the senior management and facilitate the Audit Committee.
• .Plan audit engagements include appropriate statements of risks; control objectives; compliance with policies, plans, laws, and regulations; reliability/integrity of information; safeguarding of assets; effective use of resources; and accomplishment of objectives/goals for operations/programs
• .
• Undertake the comprehensive audit activity of the Country Office and its funded programs; and systematic document the audit evidence.
• Coordinate External Auditors engagement with CARE International in Tanzania
• Provide appropriate recommendations to ensure the country office compliance with legally and ethically bounded internal and external regulations.
• Prepares and shares with the CO Executive Team monthly reports on the CO’s major risks, compliance and management issues and makes recommendations for appropriate action.
• Prepares and shares with the CO Audit Committee quarterly reports on the CO’s significant risks, compliance and management issues and makes recommendations for appropriate action.
• Follow up or/and assist in implementation of the Internal and External auditors recommendations.
• Review working papers and audit reports of other Internal Audit staff for quality assurance and to meet the objective of the unit.
• Support CARE USA and other external audit engagement with CARE International in Tanzania and monitor Country Office compliance obligations with the CARE USA policies and statutory obligations with Tanzania government;
• Keeps abreast in changes of audit regulations (e.g. the current consolidation of circulars) of donors and advices the management accordingly
Job Responsibility #3: Staff Management 10% of time
• Provide proper supervision and management for all direct reports and lead the establishment and functioning of a strong, effective and coordinated team;
• Ensure the proper implementation of CARE's performance management system for direct reports, including job description and IOP development, regular feedback, mid-term reviews and annual performance appraisals;
Proactively address performance issues through regular, constructive and honest feedback and coaching.
• Identify necessary staff development, career development and succession planning strategies for direct reports;
• Building high performing teams with complementary skills and setting an example for staff by encouraging management to develop their team members through dialogue and action plans as well as fostering teamwork and communication among staff across organizational boundaries;
Job Responsibility 4: Promote Gender Equity and Diversity All the time
• Practice a behaviour that is consistent with CARE’s core values, and promotion of gender equity and diversity goals;
• Plays a leadership role in identifying and implementing initiatives that enhance CARE’s commitment to gender and diversity.
Job Responsibility #5: Perform Other Duties as Assigned (including)
10% of time
• Perform other duties as assigned by supervisor.
Competencies
• Excellence: Sets high standards of performance for self and/or others; successfully completes assignments; sets standards of excellence rather than having standards imposed; ensures interactions and transactions are ethical and convey integrity.
• Integrity: Maintains social, ethical, and organizational norms; firmly adheres to codes of conduct and ethical principles inherent to CARE.
• Respect: Behaves in a manner that reflects a true belief in and appreciation for the dignity and potential of all human beings. Gaining other people’s confidence and setting an environment of trust and openness.
• Diversity: Promotes, values and respects each individual’s unique qualities, background, race, culture, age, gender, disability, values, lifestyle, perspectives or interests; creates and maintains a work environment that promotes diversity.
• Communicating with Impact: Diplomatically, logically and clearly conveying information and ideas through a variety of media to individuals or groups in a manner that engages the recipient / audience and helps them understand and retain their message.
• Managing Performance: Establishes a culture which encourages CARE Tanzania employees and their units to take responsibility for achievement of high-level organizational performance by constant improvement in business processes, skills, behaviors and contributions; working with managers to set ‘smart’ objectives consisting of clear milestones; Identify development needs; Providing constructive and continuous feedback by managers.
• Facilitating Change: Supports and manages the change process at CARE-Tanzania by developing a culture affirmative of change; encouraging others to seek and act upon opportunities for different and innovative approaches to addressing problems and opportunities; critically analyzing evolving and fluid situations; facilitating the implementation and acceptance of change within the workplace; actively engaging with resistance to change.
• Strengthening Partnership: Identifying and utilizing opportunities within and outside of CARE Tanzania to develop effective strategic relationships between one’s area and other areas/departments/units or external organizations to achieve CARE’s objectives.
• Leading through Vision and Values: Keeps CARE’s vision, mission and values at the forefront of decision-making and action; passionately advances CARE’s strategies.
• Strategic Decision Making: Establishes and supports a course of action to achieve CARE’s long-range goals after developing alternatives based on logical assumptions, contextual and systems analysis, resources, constraints, and organizational values.
• Operational Decision Making: Makes sound decisions by considering issues, priorities, opportunities and probable consequences; compares data from different sources to draw conclusions; uses effective approaches for choosing a course of action.
• Negotiation: Effectively explores alternatives and positions to reach outcomes that gain the support and acceptance of all parties, and builds collective support or agreement.
• Coaching: Sets challenging performance expectations while clearly communicating confidence in the individual's ability to excel; addresses performance gaps; rewards and celebrates accomplishments.
• Management Excellence: Makes the connection between values and performance. Influences the performance of others, and ultimately, the performance of the organization. Sets direction, coaches & develops, promotes staff wellness & safety, practices & promotes compliance, models gender equity & diversity, communicates effectively.
• Building Commitment: Uses appropriate interpersonal styles and techniques to gain acceptance of ideas or
plans; modifies one’s own behavior to accommodate tasks, situations, and individuals involved.
• Developing Teams: Using appropriate methods and a flexible interpersonal style to help build a cohesive team; facilitates the completion of team goals.
• Initiating Action: Takes prompt action to accomplish objectives; takes decisive action to achieve goals in times of uncertainty or in fluid contexts; is proactive;
• Delegating Responsibility: Allocates decision-making authority and/or responsibility as appropriate to maximize the organization’s and individuals’ effectiveness; inspires collective ownership of decisions and required actions.
Qualifications (Know-How)
Education/Training
Required
• Advanced university degree (Masters or equivalent) in Accounting/finance, accounting, or related area from a recognized institution;
• Certified Public Accountant – CPA(T)
Desired:
A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
Experience
Required
• Minimum 5 years of experience in auditing, compliance with working knowledge of classical compliance techniques and tools including problem solving, corrective action and auditing.
Desired
• Experience working at senior level in international NGO is desired;
• Significant experience in with applying audit and compliance principles to NGO settings;
Technical Skills
Required:
• Extensive knowledge of Audit, Compliance, Finance and Procurement;
• Proven ability to achieve and maintain a compliant organizational culture by partnering to provide practical standards of compliance that can be implemented and adhered to;
• Able to build consensus and respectfully drive decision making and gain agreement regardless of issue popularity;
• Able to look at issues from various perspectives and provide thorough and quick guidance
• Knowledgeable and connected in financial management system, knowledge of Pamodzi will be an added advantage;
• An approach to mirror our core values: commitment, accountability, respect, effectiveness and diversity;
• Ability to work and communicate with a range of stakeholders including policymakers and government officials, NGOs;
• Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities;
• Operational experience including planning, development and implementation of operational activities;
• Ability to establish and maintain effective working relationships with people of different national and cultural backgrounds whilst remaining impartial and objective;
• Demonstrated experience with proposal development with range of international donors (i.e USAID, EU, DFID,CIDA);
Proficient in Computer with knowledge in Microsoft Office Suite, Internet usage;
• Ability to thrive in team environments, with a strong understanding of diversity and other cultures
• Excellent written and oral communication skills, with a fluent writing style and good knowledge and practical use of both English and Kiswahili
Our diversity is our strength; we encourage people from all backgrounds and experiences, particularly women, to apply
MODE OF APPLICATION: Apply through hrm@co.care.org to Country Director by 16 February 2015 with a motivation letter, a detailed Curriculum Vitae and 3 Referees.
Organizational Context:
CARE is a leading humanitarian organization dedicated to fighting poverty and social injustice with a special emphasis on women and girls. CARE Tanzania is part of CARE International, whose vision is to seek a world of hope, tolerance, and social justice, where poverty has been overcome and people live in dignity and security. CARE International is a global force and a partner of choice within a worldwide movement dedicated to ending poverty. We are known everywhere for our unshakable commitment to the dignity of people. CARE Tanzania and partners contribute to the empowerment of the most marginalized and vulnerable rural women and girls to exercise their rights.
Job Summary
The Internal Audit and Compliance Manager is primarily responsible for planning and conducting operational, financial and compliance audits to evaluate the effectiveness of internal controls. Determine compliance with selected policies, procedures, and regulations. Make written recommendations to senior administrators to increase efficiency and/or effectiveness of the control systems of functions reviewed. Perform special investigations as requested by the Country Director or Designate. The Manager ensures that compliance matters are appropriately considered throughout the organization. Additionally, the Manager liaises with other teams, including Program Quality, Finance, Human Resources, Administration, Procurement and IT, to identify and remediate organizational gaps identified during compliance audits and assessments as well as ensuring internal processes and policies relating to compliance are instituted, understood, and maintained.
The position requires advanced management skills, good knowledge and understanding of audit and compliance within Finance, Administration, Human Resources, Procurement – knowledge of accounting and budget management.
As a member of the Country office Leadership Team (CLT), s/he participates in decision making at the organizational level and policy making on matters of the organization.
The position reports administratively to the County Director and functionally to the Audit Committee. S/he collaborates closely with the Assistant Country Director – Program (ACD P), Deputy Country Director – Program Support, Program Quality Director and Finance Director, and serves as the line manager for the Internal Audit and Compliance Officer.
Key Responsibilities and Tasks
Job Responsibility #1: Ensuring Organizational Compliance 40% of time
• Prepare compliance activities short and long-term plans and annual budgets for the compliance activities.
• Undertake the comprehensive compliance activity of the Country Office and conduct focused compliance audits on topics of concern.
• Identify potential areas of compliance vulnerability and risk; develop / implement corrective action plans for resolution of problematic issues; and provide guidance and advice on how to prevent or address similar situations in the future
• Understand the root cause of risk at a granular level and provide crisp and precise guidance to the organization regarding the execution of compliant business practices and activities;
• Act confidentially, with a sense of urgency and diligence, when responding to alleged violations of law, organization policy, rules, and regulations; thoroughly evaluate and recommend the most compliant course of action;
• Evaluate and contribute to the improvement of risk management, control and governance process in the following areas:
o Compliance with internal policies and external regulations.
o Accomplishment of operational objectives
o Reliability and integrity of information
o Efficiency of processes.
o Safeguarding assets from loss and misuse.
• Ensure that the Senior Management are immediately notified of concerns or reports of violations relating to accounting, internal controls, auditing, regulatory, or financial matters; violations relating to members of senior management; or violations of any of the policies that are designed to ensure that the CARE operates in an ethical manner;
• Propose changes in the policies and procedures for the general operation of the Compliance Program and its related activities to prevent illegal or improper conduct;
• Engage with other areas/departments/units or external organizations proactively, to provide ongoing guidance of how best to achieve organization’s objectives in a compliant manner;
• Ensure that internal reporting mechanisms are developed, implemented, maintained and actively monitored to enable employees to report suggestions or concerns regarding the CARE’s compliance programs and potential compliance or ethics violations
• Develop training and education programs for internal policies, donor requirements and applicable government laws and regulations changes and topics identified as potential risk areas.
Job Responsibility #2: Manages Audit Functions within CARE Tanzania 40% of time
• Ensure the Internal Audit charter is current and relevant in view of any significant changes in the organization and in The IIA’s International Standards for the Professional Practice of Internal Auditing (Standards)?
• Prepare semi-annual audit plan and budget, discuss with the senior management and facilitate the Audit Committee.
• .Plan audit engagements include appropriate statements of risks; control objectives; compliance with policies, plans, laws, and regulations; reliability/integrity of information; safeguarding of assets; effective use of resources; and accomplishment of objectives/goals for operations/programs
• .
• Undertake the comprehensive audit activity of the Country Office and its funded programs; and systematic document the audit evidence.
• Coordinate External Auditors engagement with CARE International in Tanzania
• Provide appropriate recommendations to ensure the country office compliance with legally and ethically bounded internal and external regulations.
• Prepares and shares with the CO Executive Team monthly reports on the CO’s major risks, compliance and management issues and makes recommendations for appropriate action.
• Prepares and shares with the CO Audit Committee quarterly reports on the CO’s significant risks, compliance and management issues and makes recommendations for appropriate action.
• Follow up or/and assist in implementation of the Internal and External auditors recommendations.
• Review working papers and audit reports of other Internal Audit staff for quality assurance and to meet the objective of the unit.
• Support CARE USA and other external audit engagement with CARE International in Tanzania and monitor Country Office compliance obligations with the CARE USA policies and statutory obligations with Tanzania government;
• Keeps abreast in changes of audit regulations (e.g. the current consolidation of circulars) of donors and advices the management accordingly
Job Responsibility #3: Staff Management 10% of time
• Provide proper supervision and management for all direct reports and lead the establishment and functioning of a strong, effective and coordinated team;
• Ensure the proper implementation of CARE's performance management system for direct reports, including job description and IOP development, regular feedback, mid-term reviews and annual performance appraisals;
Proactively address performance issues through regular, constructive and honest feedback and coaching.
• Identify necessary staff development, career development and succession planning strategies for direct reports;
• Building high performing teams with complementary skills and setting an example for staff by encouraging management to develop their team members through dialogue and action plans as well as fostering teamwork and communication among staff across organizational boundaries;
Job Responsibility 4: Promote Gender Equity and Diversity All the time
• Practice a behaviour that is consistent with CARE’s core values, and promotion of gender equity and diversity goals;
• Plays a leadership role in identifying and implementing initiatives that enhance CARE’s commitment to gender and diversity.
Job Responsibility #5: Perform Other Duties as Assigned (including)
10% of time
• Perform other duties as assigned by supervisor.
Competencies
• Excellence: Sets high standards of performance for self and/or others; successfully completes assignments; sets standards of excellence rather than having standards imposed; ensures interactions and transactions are ethical and convey integrity.
• Integrity: Maintains social, ethical, and organizational norms; firmly adheres to codes of conduct and ethical principles inherent to CARE.
• Respect: Behaves in a manner that reflects a true belief in and appreciation for the dignity and potential of all human beings. Gaining other people’s confidence and setting an environment of trust and openness.
• Diversity: Promotes, values and respects each individual’s unique qualities, background, race, culture, age, gender, disability, values, lifestyle, perspectives or interests; creates and maintains a work environment that promotes diversity.
• Communicating with Impact: Diplomatically, logically and clearly conveying information and ideas through a variety of media to individuals or groups in a manner that engages the recipient / audience and helps them understand and retain their message.
• Managing Performance: Establishes a culture which encourages CARE Tanzania employees and their units to take responsibility for achievement of high-level organizational performance by constant improvement in business processes, skills, behaviors and contributions; working with managers to set ‘smart’ objectives consisting of clear milestones; Identify development needs; Providing constructive and continuous feedback by managers.
• Facilitating Change: Supports and manages the change process at CARE-Tanzania by developing a culture affirmative of change; encouraging others to seek and act upon opportunities for different and innovative approaches to addressing problems and opportunities; critically analyzing evolving and fluid situations; facilitating the implementation and acceptance of change within the workplace; actively engaging with resistance to change.
• Strengthening Partnership: Identifying and utilizing opportunities within and outside of CARE Tanzania to develop effective strategic relationships between one’s area and other areas/departments/units or external organizations to achieve CARE’s objectives.
• Leading through Vision and Values: Keeps CARE’s vision, mission and values at the forefront of decision-making and action; passionately advances CARE’s strategies.
• Strategic Decision Making: Establishes and supports a course of action to achieve CARE’s long-range goals after developing alternatives based on logical assumptions, contextual and systems analysis, resources, constraints, and organizational values.
• Operational Decision Making: Makes sound decisions by considering issues, priorities, opportunities and probable consequences; compares data from different sources to draw conclusions; uses effective approaches for choosing a course of action.
• Negotiation: Effectively explores alternatives and positions to reach outcomes that gain the support and acceptance of all parties, and builds collective support or agreement.
• Coaching: Sets challenging performance expectations while clearly communicating confidence in the individual's ability to excel; addresses performance gaps; rewards and celebrates accomplishments.
• Management Excellence: Makes the connection between values and performance. Influences the performance of others, and ultimately, the performance of the organization. Sets direction, coaches & develops, promotes staff wellness & safety, practices & promotes compliance, models gender equity & diversity, communicates effectively.
• Building Commitment: Uses appropriate interpersonal styles and techniques to gain acceptance of ideas or
plans; modifies one’s own behavior to accommodate tasks, situations, and individuals involved.
• Developing Teams: Using appropriate methods and a flexible interpersonal style to help build a cohesive team; facilitates the completion of team goals.
• Initiating Action: Takes prompt action to accomplish objectives; takes decisive action to achieve goals in times of uncertainty or in fluid contexts; is proactive;
• Delegating Responsibility: Allocates decision-making authority and/or responsibility as appropriate to maximize the organization’s and individuals’ effectiveness; inspires collective ownership of decisions and required actions.
Qualifications (Know-How)
Education/Training
Required
• Advanced university degree (Masters or equivalent) in Accounting/finance, accounting, or related area from a recognized institution;
• Certified Public Accountant – CPA(T)
Desired:
A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
Experience
Required
• Minimum 5 years of experience in auditing, compliance with working knowledge of classical compliance techniques and tools including problem solving, corrective action and auditing.
Desired
• Experience working at senior level in international NGO is desired;
• Significant experience in with applying audit and compliance principles to NGO settings;
Technical Skills
Required:
• Extensive knowledge of Audit, Compliance, Finance and Procurement;
• Proven ability to achieve and maintain a compliant organizational culture by partnering to provide practical standards of compliance that can be implemented and adhered to;
• Able to build consensus and respectfully drive decision making and gain agreement regardless of issue popularity;
• Able to look at issues from various perspectives and provide thorough and quick guidance
• Knowledgeable and connected in financial management system, knowledge of Pamodzi will be an added advantage;
• An approach to mirror our core values: commitment, accountability, respect, effectiveness and diversity;
• Ability to work and communicate with a range of stakeholders including policymakers and government officials, NGOs;
• Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities;
• Operational experience including planning, development and implementation of operational activities;
• Ability to establish and maintain effective working relationships with people of different national and cultural backgrounds whilst remaining impartial and objective;
• Demonstrated experience with proposal development with range of international donors (i.e USAID, EU, DFID,CIDA);
Proficient in Computer with knowledge in Microsoft Office Suite, Internet usage;
• Ability to thrive in team environments, with a strong understanding of diversity and other cultures
• Excellent written and oral communication skills, with a fluent writing style and good knowledge and practical use of both English and Kiswahili
Our diversity is our strength; we encourage people from all backgrounds and experiences, particularly women, to apply
MODE OF APPLICATION: Apply through hrm@co.care.org to Country Director by 16 February 2015 with a motivation letter, a detailed Curriculum Vitae and 3 Referees.
INTERNAL AUDIT AND COMPLIANCE MANAGER
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