General Services Assistant – Furniture pool Manager

Closing Date of The Position: March 9, 2017

Vacancy Announcement Number: 17/047

OPEN TO: All Interested Applicants/ All sources

WORK HOURS: Full-time; 40 hours/week

SALARY: Ordinarily Resident (OR): FSN- 7; (Step 1- TZS 21,408,180 through Step 13- 32,112,276 per annum)

Not-Ordinarily Resident (NOR): FP- 7*
*Final grade/step for NORs will be determined by Washington.

ALL ORDINARILY RESIDENT (OR) APPLICANTS (See Appendix A for definition) MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.

The US Mission in Dar es Salaam is seeking eligible and qualified applicants for the position of General Services Assistant – Furniture pool Manager in the General Services Section.

BASIC FUNCTION OF POSITION 

Responsible for ordering, storage, distribution, inventory, and disposal, and maintenance of residential furniture and appliances.

MAJOR DUTIES AND RESPONSIBILITIES

Ordering and disposal of furniture: 
60% 

Develop and follow life cycle plan to ensure that adequate residential furniture and appliances (according to the Furniture and Appliance Pool policy) are available for the 120 residences. The plan will include the ordering and disposal of furniture to ensure that post is not overstocked with furniture and that furniture is rotated. Prepare reports, spreadsheets, and other documentation as necessary for the GSO or Management Officer.

Preparation of accurate inventories for arrival/departures: 
20%

Prepare accurate inventories for arrival/departures and ensure collection from employees that damage furniture through negligence or from pet damage. Ensure that residences are adequately, but not overly furnished. Oversee the removal of damaged furniture and appliances. Ensure that the welcome kit is in place and is adequate to the needs of the in-coming family.

Proper receipt, storage, and disposal of furniture: 
20% 

Ensure proper receipt, storage, and disposal of furniture. Make recommendations to adjust FAP inventory to encourage efficiencies and to save money. Ensure that used appliances have been serviced between tenants and that appliances returned to the warehouse are in good working order. Adjudicate requests/complaints from tenants—solving where possible, and escalating where necessary.

QUALIFICATIONS REQUIRED

All applicants must address each required qualification listed below with specific and comprehensive information supporting each item. Failure to do so may result in a determination that the applicant is not qualified.

1. Education: 
   2 years university studies is required.
2. Experience: 
   Four years’ experience in logistics management or warehouse operations is required.
3. Language:
   Level IV (fluent) (writing, reading and speaking) in English and Kiswahili is required. (This will be tested)
4. Job Knowledge: 
   Warehouse management, inventory procedures, logistics management is required.
5. Skills and Abilities: 
   Advanced in Microsoft Office Suite, including Word, Excel, and Power point. Driving license required.

HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER: 
a. AEFM / USEFM who is a preference-eligible U.S. Veteran*
b. AEFM / USEFM 
c. FS on LWOP**
 

* IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of the most recent Member Copy Four (4) of the DD-214, Certificate of Release or Discharge from Active Duty, and, if applicable, a letter from the U.S. Department of Veterans Affairs. If claiming conditional eligibility for U.S. Veterans’ preference, applicants must submit proof of conditional eligibility. If the written documentation confirming eligibility is not received in the HR office by the closing date of the vacancy announcement, the U.S. Veterans’ preference will not be considered in the application process. Mission HR’s decision on eligibility for U.S. Veterans’ preference after reviewing all required documentation is final.

** This level of preference applies to all Foreign Service employees on LWOP.

ADDITIONAL SELECTION CRITERIA:

1. Management will consider when determining successful candidacy: nepotism, conflicts of interest, budget, and residency status.
2. Current OR employees serving a probationary period are not eligible to apply. Current OR employees with an Overall Summary rating of Needs Improvement or Unsatisfactory on their most recent Employee Performance report (EPR) are not eligible to apply.
3. Current NOR employees hired on a Family Member Employment (FMA) or a Personal Service Agreement (PSA) are not eligible to apply within the first 90 calendar days of their employment, unless they have a When Actually Employed (WAE) work schedule.

HOW TO APPLY: Applicants must submit the following documents to be considered. Failure to do so may result in a determination that the applicant is not qualified.

1. Universal Application for Employment (UAE) (Form DS-174), which is available on our website or by contacting Human Resources. (See “For Further Information” above);
2. Any additional documentation that supports or addresses the requirements listed above (e.g. resume, transcripts, degrees, etc.)
3. Copy of University certificate.
4. For Tanzanian Nationals: Copy of Passport, or National ID, or Voter ID.
5. For Other Nationals: please attach current Resident/Work Permit and copy of valid Passport.

WHERE TO APPLY: Effective immediately only online applications will be accepted via DarRecruitment@state.gov

Applicants MUST follow instructions in the notice on the website.
When sending an online application, please indicate the position title in the subject line.
Failure to do so will result in an incomplete application.