Administrative Assistant , Save the Children

Save the Children International (SCI), has been working in Tanzania for more than 26 years. We're working with government, local organizations and other international agencies to reduce child malnutrition and provide healthcare, shelter and food for vulnerable children. We work towards protecting children from exploitation and abuse through effective and adequately resourced district level child protection mechanisms. We're helping children and young people to protect their rights by giving them a say in things that affect them. Save the Children International, Tanzania is looking for enthusiastic, motivated and result oriented individual with strong commitment to promotion of children's rights and protection to fill the vacant position of Administrative Assistant based at Country Office in Dares Salaam

Role Purpose:

Administrative Assistant is a member of the administration team accountable for ensuring quality, efficient and proactive administrative support services for staff and visitors in the Dar es Salaam office.

Summary of Key Areas of Accountabilities

The Administrative Assistant is responsible for supporting visitors by sending to all incoming visitors' a welcome pack (including an invitation letter, visa information and security guidelines) before their arrival, Receive, welcome and direct new staff, consultants, SCI Regional, members and Center staff to the appropriate office and ensure that office space is available for new staff, visiting staff consultants and others in consultation with the HR & Admin Manager. The Administrative Assistant is also responsible for stationery and consumables management by ensuring that they are issued to staff and orders placed with procurement staff on a timely basis and Provide monthly and quarterly supplies andstationaries stock report and reorder levels to the HR and Admin Manager. S/he will also process and update private phone usage and staff medical bills on a monthly basis.

S/he is also responsible for maintaining and updating the household inventories register for all SCI offices and provides periodic reports to the HR and Admin Manager will also ensure general repair and maintenance of the office and international staff houses is conducted accordingly and place orders for furniture, equipment and supplies. Prepare house and lease agreements from time to time as delegated by the HR & Admin Manager. As a support staff the Admin Assistant will assist managers and other staff in preparation and organization of workshops and meetings to ensure value for money and due diligence process for selecting venues. Maintain a database of approved venues Process business cards for staff as requested and provide cover to the front desk as necessary.

Qualifications and Experience

Commitment to and understanding of Save the Children's vision, mission and values including rights-based approaches Bachelor degree in Business Administration, Social Sciences or Administration and management

At least 2 years relevant working experience preferably in NGO environment

An understanding and appreciation of, and commitment to "customer service"

Strong organization and planning skills to prioritize a busy workload and meet deadlines Ability to develop and implement effective and efficient admin systems

Excellent IT skills especially Microsoft office package.

Desirable

Good negotiation skills

High levels of self-motivation, integrity, commitment and enthusiasm A person with positive attitude

Fluency in written and spoken English.

Application Instructions:

For more details and to KNOW that one is suitable to apply for the position please send an e-mail to the Human Resources Department of Save the Children in Tanzania at:Tanzania.Jobs@savethechildren.org and request for the complete Job Profile and a Save the Children Job Application Form

Application Closing Date: 2nd October 2013

Save the Children is committed to keeping children safe from abuse and harm, therefore candidates applying for this post will be subject to child safeguarding recruitment procedures and checks.

We promote equal opportunities and strive to be fully representational to all groups. Save the Children actively encourages diversity - qualified men and women are encouraged to apply.

Only short listed candidates will be contacted.