Purpose:
As part of the Country Management Team, the Director of Finance will provide strategic financial management and leadership, ensuring appropriate systems, procedures and controls are in place to support the continued growth of the country programme.
Job Title: Director of Finance
As part of the Country Management Team, the Director of Finance will provide strategic financial management and leadership, ensuring appropriate systems, procedures and controls are in place to support the continued growth of the country programme.
Job Title: Director of Finance
Location: Nairobi Kenya
Reporting to: Country Director
Probationary Period: Six months
Marie Stopes International (MSI) is a marketing focused, results oriented social enterprise. We develop efficient, effective and sustainable family planning programmes in the UK and overseas. The UK division provides services to men and women over 130,000 times a year.
The primary responsibility of this role is to further MSI’s Goal: THE PREVENTION OF UNWANTED BIRTHS and its mission of ensuring the individuals right to: CHILDREN BY CHOICE NOT CHANCE
It is a role requirement that the job holder must fully comply with, promote and live MSI CORE VALUES:
Marie Stopes International (MSI) is a marketing focused, results oriented social enterprise. We develop efficient, effective and sustainable family planning programmes in the UK and overseas. The UK division provides services to men and women over 130,000 times a year.
The primary responsibility of this role is to further MSI’s Goal: THE PREVENTION OF UNWANTED BIRTHS and its mission of ensuring the individuals right to: CHILDREN BY CHOICE NOT CHANCE
It is a role requirement that the job holder must fully comply with, promote and live MSI CORE VALUES:
- mission driven
- customer focused
- results orientated
- pioneering
- sustainable
- people centered
Key Responsibilities
Financial Management and Reporting
- Ensure timely accurate preparation of the organisation’s monthly financial management accounts effective management of a team of accountants, IT and administrators. Implementation of effective controls and processes. Identification of risks and efficacy opportunities
- Prepare donor financial reports in line with donor reporting requirements and standards: close liaison with budget holders and Country Management Team (CMT)
- Coordinate the financial audit, preparation of statutory accounts and subsequent annual reports for CMT and MSI: comprehensive planning, data preparation and coordination with MSK Internal Auditor and CMT
- Ensure contractual obligations are financially sound and appropriate for the organisation: Closely monitoring all contractual obligations, raising concerns with CMT and seeking counsel where appropriate
Measure
- Accurate accounts submitted on or before deadline
- Reports submitted in time and accepted by donors
- Unqualified annual audit
- No financial loss suffered by MSK as a result of signed financial contracts
Treasury
- Coordinate and maintain a cash flow management and forecasting system whereby adequate funds are available for programme needs: following up and ascertaining donor cash inflows, strict expenditure control and a strong understanding of programme requirements
- Manage investments, debtors, creditors and advances from donors and their accurate recording and reconciliation on the Balance Sheet: Establish/manage strict procedures to ensure effective oversight of all transactions.
- Ensure that all statutory requirements are met on time i.e. PAYE, VAT, Income Tax, Pension and WIBA etc: compliance necessary to protect the organisation against lawsuits, penalties and similar financial losses
- Monitor fluctuations in foreign exchange to minimise the organisation’s exposure to adverse movements: closely monitoring various publications, expert opinions, Government policies, behaviour of donor countries, activities in the financial sector and other sources of information
Measure
- Cash resources available when needed for programme activities
- No financial losses incurred as a result of poor investment decisions and ineffective debtor and creditor management
- No queries received from Kenya Revenue Authority or any other regulatory body
- No avoidable exchange losses
Budgeting
- Ensure timely preparation of annual operational and capital budgets, performing revisions where appropriate: solid budgets prepared with budget holders as the basic guiding tool for the optimal use of MSK’s resources to achieve the organisation’s objectives
- Monitor expenditure trends and provide timely advice and explanation on potential over or under spends to programme managers and senior management: to allow managers to make required adjustments to their plans with appropriate priorities
- Monitor programme support costs and ensure they are in line with agreed budget plans: to ensure that resources are used efficiently and effectively
- Maximise resources and funding to ensure that optimal value for money is attained for the organisation Clearly defining income/cost ratio, ensuring budget holders have appropriate finance skills to meet optimal value, roll out training as required
Measure
- All activities in the Programme of Work uninterrupted by poor planning
- Accurate information reaching managers and senior management at least one month before the time to which it applies
- Accurate monthly management reports showing variances and appropriate comments submitted regularly every month
- Evidence to be shown through financial indicators of optimal use of resources
Information Systems and Internal Controls
- Ensure organisational internal controls and systems are maintained and adhered to: Identify key risk areas and ensure these are addressed
- Ensure any changes in legislation or organisational structure are reflected without delays in internal controls and systems: maintain effective and topical control structure
- Oversee the use of the financial software package SUN System: As a key feature of the organisation’s information management system
Measure
- Documentary evidence that policies, systems and procedures are developed or updated
- No loss or misbehaviour arising from delay in adjusting internal controls and systems
- Accurate, timely, complete and relevant information made available to all managers, Country Management Team , and MSI where necessary
Human Resources
- Lead and manage members of the finance team to build their capacity and strengthen competency and professional development: this will help maximise the performance of the staff in the finance team and enhance their job satisfaction
- Provide technical financial staff training where necessary : i.e. On- the- job -training ,through coaching or formal short courses facilitated by managers themselves to develop t skills and knowledge
- Conduct regular staff performance appraisals, monitoring progress and setting objectives: this is part of the organisation’s performance management system and performance appraisal system to assess employee performance and motivation
- Review the operational structure of the finance department to ensure that all roles and responsibilities are relevant to the needs and demands of the organisation: an efficient, effective and flexible structure is desirable for organisational success
Measure
- High performance appraisal scores- above average
- Each performance appraisal must show that previously existing technical financial training needs have been satisfied
- Documented performance objectives , performance discussion notes and properly completed performance appraisal forms
- Documentary proof of a sound departmental structure
Qualifications, Experience and Skills
Qualifications:
Qualifications:
- A professional qualified accountant (ACA, ACCA, CIMA or CPA)
- A Bachelor of Accountancy degree or equivalent
Experience:
- Significant experience in a similar position at senior management level, with ideally both NGO and private sector exposure
Skills/ Knowledge:
- Excellent knowledge of financial management systems and reporting
- Knowledge of USAID and DFID reporting requirements
- Ability to perform under pressure, handle heavy workloads; and meet stringent reporting deadlines
- Strategic thinker, excellent analytical skills
- Computer literate and hands-on experience with computerised Accounting Systems; knowledge of SUN Systems is desirable
- Able to communicate effectively at all levels. Excellent verbal, written and presentation skills
- Cross-functional team player
- Relationship building and negotiation skills
Attitude / Motivation:
- Result oriented
- Customer and Quality focused
- Highly motivated and enthusiastic
- Professional approach
- Show an understanding and commitment to MSK’s mission and organizational values
- Pro Choice
- Cultural sensitivity
How to apply
For interested candidates please visit the following website and submit your applications on or before 26th April 2013
Marie Stopes International Director of Finance
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