Job Summary
The Executive Assistant supports the Country Director and act as liaison for international volunteers to CTC.
The Executive Assistant will be looked upon to exercise his/her judgement on a regular basis and will often be entrusted to handle critical, confidential information.
The Executive Assistant reports to the Director, liaises with the Finance and Human Resources Manager, and assists in managing staff.
About CTC International
Comfort the Children International is a non-profit focused on Community Development in Maai Mahiu.
CTC’s initiatives focus on education, environment, economy, health and community development that directly impact the community as a whole.
CTC’s programs are delivered through local relationships, providing the empowerment necessary to make lasting changes.
Job Responsibilities
Job Responsibilities
- Participate in strategic planning and leadership
- Proactively seek out ways to develop systems and facilitate the productivity of the
- Director to ensure his time is focused on accomplishing priority objectives
- Assist the Finance and HR Managers with responsibilities that support general office administration, including HR files and documents, file maintenance, expense requests and other organizational procedures
- Schedule meetings, coordinate some travel and manage the Country Director's daily calendar and appointments.
- Prepare and monitor Executive Department annual budget and expenditures
- Work alongside CTC Kenya staff to make sure each new volunteer feels welcome and secure in a new environment
- Maintain effective communication between the US and Kenya offices
- Assist in preparing work and accommodation arrangements for volunteers before their arrival in Maai Mahiu
- Complete orientation with new volunteers to introduce them to CTC and the particularities of Maai Mahiu and assist them in understanding their role as a CTC volunteer
- Organize & facilitate regular debrief sessions and review any arising issues
- Carry out an end of trip survey and prepare reports for staff
- Any other duties required
Qualifications
- Bachelor's Degree in relevant field/ 2 years relevant experience. We are looking for a seasoned person, with experience supporting an executive.
- Demonstrated ability to maintain active schedule and calendar of events and meet deadlines
- Demonstrates ability to produce well thought-out, professional correspondence free of grammatical and spelling errors
- Excellent interpersonal and customer service skills needed
- Ability to prioritize tasks
- Demonstrate excellent time management skills
- Highly organized critical thinker with attention to detail
- Proven ability to maintain confidentiality
- Work effectively without constant and direct supervision or guidance
- Must demonstrate the ability to manage competing demands and be able to deal with frequent changes, delays or unexpected events
- Excellent computer skills and familiarity with email etiquette communication tools. Intermediate to Advanced Microsoft Office Suite (Excel, PowerPoint) proficiency required.
- Ability to work with persons of diverse backgrounds
- Commitment to the mission and culture of CTC International
To apply please send your resume, cover letter, and a 1 to 3 page writing sample to: CTCKenya@ctcinternational.org by the 12th of April 2013
In your cover letter, please included expected remuneration for this role.
In your cover letter, please included expected remuneration for this role.
Kenya Executive Assistant, Maai Mahiu, Kenya
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