Department: Project development
Position: Reporting Intern Contract duration: 6 months Location: Juba, South Sudan Starting Date July 2012
I. Background on ACTED
ACTED is an independent international, private, non-partisan and non-profit organization that operates according to principles of strict neutrality, political and religious impartiality, and non discrimination.
ACTED was created in 1993 to support populations affected by the conflict in Afghanistan. Based in Paris, France, ACTED now operates in 30 countries worldwide, with over 200 international and 4000 national staff. ACTED has a 100 million € budget for over 350 projects spanning 8 sectors of intervention; including emergency relief, food security, health promotion, economic development, education & training, microfinance, local governance & institutional support, and cultural promotion. For more information, please visit our website at www.acted.org.
II. Country Profile
Capital Office : Juba National Staff : 125 (average May 2011) Areas : 4 areas On-going programmes : 8 Budget : 5 M
Supporting the new state of South Sudan through basic agricultural, water and sanitation services - ACTED is committed to meeting the emerging needs and challenges of the new state of South Sudan through the provision of basic services. ACTED South Sudan focuses on agricultural support, provision of water and sanitation services and support for basic infrastructure to communities in transition, particularly those who have returned from Sudan. Community-based approaches, including Community-Led Total Sanitation and Cash for Work, are emphasized in order to support the most vulnerable households and promote local sustainability. ACTED is also working is working to react to new areas of need such as the refugee crisis’s in Upper Nile and Unity States, and the inter-tribal conflicts in Jonglei. ACTED is currently supporting refugee populations in Jamam camp as well as host populations, following massive displacement of populations from Sudan: camp coordination, delivery of basic goods and services, access to potable water, etc.
III. Position Profile
The Reporting Intern ensures the production of timely reports for the Project Development Officer as well as the Project Development Manager. For countries where no Project Development officer/manager position is available, the Reporting Intern works under the direct supervision of the country director and ACTED HQ Project Development department. He/she assists the Project Development Manager as well as the Country Director in developing a country communications strategy, both Officeral and external.
- Ensuring the Production of Timely, Accurate and Analytical Reports for the Reporting Manager
- Understand and disseminate Donors guidelines ;
- Liaise regularly with Area Coordinators, Programme Managers and technical staff to ensure the production of quality reports across areas and across Donors;
- Work in close relation with AME Department to develop and incorporate more solid monitoring and evaluation components in reports;
- Work in close relation with Finances Department to ensure greater coherence between financial and narrative reports, and ensure steady cash inflow based on the timeliness and quality of report submissions.
- Developing Officeral Coordination and Communication mechanisms
- In relation with the Reporting Manager, ensure that all meetings are held and documented (capital coordination meetings, area coordination meetings, weekly base meetings, monthly programming board meetings, quarterly country coordination meetings);
- Ensure in particular that reporting guidelines, formats, philosophy, deadlines for each project and donor is communicated clearly and standardized across the country for new and on-going projects;
- Follow-up meetings at the field level and/or in the capital, between the bases and between the Country Managers;
- Draft agenda and minutes of country-wide meetings.
Developing an External Communication Strategy
- Define the main target groups, activities, resources and partnerships needed, by notably maintaining a high level of information and understanding of donors strategy and possible partnerships
- Ensure continuum of PR activities, updating project-specific and regional fact sheets and documenting publications featuring ACTED in the media ;
- Provide ACTED Global with full information on projects whenever needed.
- Participate in ACTED Global communication strategy by providing regular informal updates on projects, by sending pictures and articles on projects progress and/or specific events for ACTED Newsletter and Annual Report.
- Identifying sources of funding for a more cohesive public information strategy in-country.
Assisting the Reporting Manager in developing project proposals, addressing ad hoc donor requests or catalysing actions on specific projects or components of projects
IV. Qualifications:
• Postgraduate diploma in international relations/political sciences • Excellent English writing and communication skills • Ability to work efficiently under pressure • Ability to work in an unstable security environment moving • Willingness to work and live in often remote areas under basic conditions • Ability to work independently and creatively about the land and capital
V. Conditions:
Field Intern benefits include: a 300 USD per month living allowance, coverage of all accommodation, food, and travel costs, a luggage allowance of 50 kg., and the provision of medical, repatriation, and life insurance
VI. Submission of applications:
Please send, in English, your cover letter, CV, and three references to stages@acted.org Ref : RI/SSUD/SA
ACTED Att: Human Resources Department 33, rue Godot de Mauroy 75009 Paris FRANCE
Fax. + 33 (0) 1 42 65 33 46
For more information, visit us at http://www.acted.org
VI. Submission of applications:
Please send, in English, your cover letter, CV, and three references to stages@acted.org Ref : RI/SSUD/RW
ACTED Att: Human Resources Department 33, rue Godot de Mauroy 75009 Paris FRANCE
Fax. + 33 (0) 1 42 65 33 46
For more information, visit us at http://www.acted.org
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