Application Deadline: Jul 31, 2012
Start Date: Sep 03, 2012
Position Description:
| Job Description: | Project Manager – EEVT | Responsible to: | Program Manager – Secure Livelihoods |
| No. of direct reports: | Program Volunteers | Country, Group & Function: | Tanzania |
| Job Purpose To lead / manage the Train to gain project on a day-to-day basis to contribute to the delivery of the programme at the quality outcome desired, to time and budget specifications. | |||
| Responsibilities | Key Performance Indicators | Competencies | Skills Required |
| Programme Development and Delivery: Ensure project outcome delivered to quality required by the programme (with specified risks and benefits), to schedule within set budgets and scope. Provide a key co-ordination and implementation role, ensuring project management standards are followed and deadlines met.
Prepare management products - including project outcome description, benefits review plan, project initiation documentation, exception plans, project controls. Establish and manage project procedures – risk and issue management, change control, communications.
Budgeting and Forecasting: Manage project financial budgets and targets, providing accurate and timely information on expenditure.
Stakeholder Management and Communications: Build effective working relationships with project stakeholders, engaging them at each project stage, ensuring communications have appropriate content and tone. Manage information flows between the directing and delivering levels of the project. Ensure organisational communications about project benefits, progress and outcomes suit audience and are timely. Anticipate project risks and issues, communicating them to stakeholders, taking action to resolve.
Championing Change: Inspire enthusiasm, momentum and commitment for outcomes project will deliver.
Internal Reporting: Ensure project activity, outcome progress, issues, risks, exception reports are available to Stakeholders and management teams as appropriate.
Project Team Management: Establish, lead and motivate the project team, ensuring regular progress review meetings in place and behavioural expectations established. Liaise with external suppliers as necessary.
Resource Mobilisation: Ensure appropriate human resource in terms of skills, competencies, capabilities and capacity is made available across VSO globally to facilitate the effective design, implementation and monitoring of the project. Grant Management: Effectively manage donor grant allocated to project, ensuring appropriate reporting in place.
Monitoring and Evaluation: Conduct post-implementation project reviews and initiate improvements to VSO’s project management practices. Lead the measurement and realisation of benefits delivered by the project. | Successful delivery of project following VSO project methodology (based upon Prince 2) Project delivered on time, to budget and quality standards specified with expected benefits realised.
Project meets needs and expectations of the business.
Project implemented with minimal disruption to business operations.
Stakeholders and management team satisfaction with standard and frequency of project activity, outcome progress, communications, issues, risks and exception reports.
Project team members are performing well as individuals and working effectively together and across to VSO to meet projects’ objectives.
Grants are managed in line with donor terms and conditions outlined in contracts.
High quality and timely reports to donors.
Annual Programme Review completed and shared (year 1 and 2 only). Final Evaluation carried out and shared (year 3). Evidence of lessons learnt from evaluation being used to adapt ongoing programmes and inform future programme development. Good practice, learning and knowledge will be shared within country, region and wider organisation.
An approved Mmonitoring &Evaluationframework is in place. X out of Y Annual Partnership Reviews conducted during this financial year. X out of Y Baseline Surveys completed and uploaded during this financial year. # of additional Monitoring & Evaluation initiatives undertaken during this financial year. | Working together– Strength Successfully leads teams and develops others’ team-working skills.
Communication & influencing – Strength Inspires others by: advocating plans and ideas within and outside VSO; maintaining a wide, influential network; coaching
Managing Knowledge– Strength Leads initiatives that improve knowledge management; develops others’ knowledge management skills.
Striving for excellence – Strength Leads initiatives to improve monitoring, evaluation and learning; is a role model for continuous learning and improvement.
Managing Resources– Strength Leads others to pursue significant or innovative funding opportunities; finds creative ways to allocate funds and people on complex or inter-related projects.
Managing People– Strength Builds a high performing team that meets challenging objectives linked to corporate objectives; ensures own team works efficiently with other teams..
Developing People– Adds value Helps team members to create and implement clear development plans that meet their own -and VSO’s - short and long term needs. processes and opportunities.
Leading for the Future– Strength Builds confidence and excitement in VSO's work and vision, both internally and externally; leads innovative projects.
Thinking Strategically – Strength Leads strategic projects, coaching others to consider global and long-term impact, and to consult within and beyond VSO.
Delivering Results– Adds Value Analyses objectives, considers options, plans and manages appropriately; holds self and team accountable for achieving goals. | Essential: Project Management - Experience of planning and managing projects with multiple stakeholders, delivering expected benefits in challenging contexts to tight deadlines.
Communication - Excellent oral and written communication skills with ability to vary communication content and style to suit audiences to inform, motivate and inspire
Relationship Building - Ability to build effective working relationships, inspiring confidence and credibility with employees at all levels.Strong influencer of others. Ability to work effectively across a globally dispersed organisation.
People Management- Experience of matrix management of project team members across a global organisation.
Organisation and planning - Excellent coordination and planning skills with experience of working under pressure. Time management skills. Financial - Experience of successfully monitoring and managing budgets. Analysis and creative problem-solving - Ability to analyse and quickly grasp the fundamentals of a need or issue. Able to find innovative ways of solving or pre-empting problems.
Flexibility - Ability to manage a project in a climate of change, recognising and being open to ambiguity, uncertainty and opportunities.
Desirable: Experience of managing change in an international environment.
Practical experience within a volunteering/Non Government Organisation context
Commitment to VSO’s work and values |
Application Instructions:
Application will be by C.V. with a covering letter that clearly states how you meet the requirements of the job based on criteria above. Please include, certified copies of certificates, details of 2 referees one of whom will be your most recent line manager, a phone number you can be contacted on and your current salary.
Signed copies should be delivered to: VSO Tanzania, Office plot 997 Msasani, P.O. Box 6297, Dar es Salaam. Phone 260 0072/87.
Candidates for interviews will be called by phone by the 1 August 2012
Closing date for applications: 1.00pm. Tuesday 31 July 2012
Interviews: Monday 6 August 2012.
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