Basic Functions:
To assist the Office Management Secretary in providing office management services to the Office of the Executive Director.
Principal Duties and Responsibilities:
She / He shall:
Participate in execution of secretarial duties in the office of the
Executive Director;
Participate in preparing and conducting workshops and meetings;
Participate in keeping records of appointments;
Participate in making reservations for travel and accommodations;
File relevant documents;
Maintain office tidiness and equipment maintenance;
Participate in performing reception duties, including receiving and serving visitors;
Participate in sorting incoming mails and send outgoing mails;
Attend to telephone calls and messages at ED's Office;
Perform any other official duties as may be assigned by the Executive Director
Qualifications:
A Diploma in Secretarial services, Business Administration or any other related field from a recognized institution.
At least 10 years' experience as Secretary in Public and / or Private Sectors
Must be computer literate
Good communication and interpersonal skills.
Ability to supervise, train and coach staff in relevant skills
Self motivated with integrity and high level of confidentiality.
Key Performance Measures:
Number of prepared and serviced workshops
Existence of an effective filing and registry system
Existence of an effective mailing system
Evidence of well managed appointments
Duration of Contract:Terms of Contract is 2 years renewable on the basis of performance
Duty Station:TASAF Head Office - Dar es Salaam
Application Instructions:
Interested candidates who meets this minimum qualification and experience should submit an application letter. The application letter should be accompanied with detailed CV, certified certificates and names and contact information of three professional referees with their postal addresses, telephone numbers and email (if available) no later than 17th August, 2012 16:00hrs and addressed to:
The Executive Director
Tanzania Social Action Fund (TASAF)
Malindi Street / Old Kilwa Road
P. O. Box 9381
Dar es salaam, Tanzania
Please indicate on the envelope the post applied for
No comments: