Administration/Logistic Officer Wanted at Acacia Mining

Acacia Mining seeks to employ an Administration/ Logistics Officer based at the Kisumu Office in Kenya. This role reports to the Section Leader Administration & Logistics and the role holder will be accountable for admin/ logistics support functions for the Acacia Kisumu office. Working closely with the Section Leader Admin/ Logistics, the incumbent must ensure that Fleet, Stores & and Asset Management is optimal at all times. The person will also act as the head driver of all vehicles.

This is a one year fixed term contract role, with the work roster being five (5) days on and two (2) days off.



• Collects quotations and bids from the market as assigned by the Section Leader and ensures fair competition and strictly adheres to Acacia Procurement rules regarding vendor relations.
• Preparation of status reports on deliveries for Kisumu and Musoli offices and recipient of supplies.
• Assist Section Leader Administration & Logistics with asset management.
• Identify assets during the course of procurement and update records accordingly.
• To support the procurement and sample expediting by compiling correspondence letters that relate to the procurement operations.
• To check all documents that are needed in imports and exports procedures so it can align with Kenyan regulations.
• Purchase of office supplies.


• Act as the head driver for all company vehicles.
• General management of Acacia vehicles in co-operation with the Section Leader Administration & Logistics and the assigned drivers.
• Maintain administrative vehicle files for each vehicle and ensure that all vehicles have proper on-board vehicle documentation.
• Continuous tracking of vehicle log-sheets and responsible for monthly compilation and submission of log-sheets.
• Oversee fuel consumption purchase and tracking, including coordination with gas station(s).
• Organize regular service schedules for vehicles and maintain service schedule files. Ensure major repairs are done in a timely manner and report all maintenance needs of the vehicle to transport management on a regular basis.
• Track vehicle expenses and file Monthly Vehicle Consumables sheets for each vehicle separately.
• Ensure security measures for vehicles such as parking, storage of keys, emergency supplies etc. and responsible for the safekeeping of all vehicle equipment, tools, first aid kits, spares etc.
• Ensure that accident reports are completed and filed.


• Identify assets during the course of procurement and log in to hard copy and soft copy Asset registers.
• Update the electronic Assets database monthly and provide an electronic copy to management, ensuring that a hard copy is printed, signed and filed in the assets file.
• Advise colleagues on guidelines of Acacia Asset and Equipment use guidelines.
• Ensure all lost, damage, sold, stolen (or other) items are properly recorded with an approved Disposal of Assets form. Ensure any necessary supplementary documentation is completed.
• Inform the Section Leader Administration & Logistics of any broken, damaged or destroyed equipment.
• Update inventory records with all the receipts / issues of inventory items from the Acacia store.
• Maintain inventories of all Kisumu and Musoli premises (non-expendable properties) and conduct regular checks (quarterly).

• Maintain the inventory and prepare the reports on a daily basis.
• Travel to Musoli from time to time to inspect goods delivered directly to the field.
• Interact with suppliers in the receiving and inspection of goods and issuing of Goods Received Notes.
• Receive the goods as per the description on the purchase order/request.
• Inspect goods upon delivery and reject inadequate, broken, low quality and other items not meeting the requirements of the order.
• Dispatch goods from the warehouse using appropriate Acacia procedures, Waybills and gate passes and update Stock Records and generate, and file the commodities movement way bills and gate passes accordingly.


• Assist as required with logistics in the Kisumu and Musoli office and guesthouse daily workloads.
• Cooperate and be of assistance to staff and visitors and assist in troubleshooting potential Logistics problems during daily business.
• Other tasks as assigned from time to time.


Qualification Requirements:

• Secondary School Leaving Certificate
• Bachelor’s Degree in any business discipline (Administration/ HR/ Logistics/ Accounting) will be an advantage.

Experience Requirements:

• Minimum 3 years relevant experience in a similar role
• Minimum 2 years’ experience running remote camps and offices
• Experience in exploration or extractive industry would be ideal.
• Experienced and Licensed driver (manual transmission)

Skills / Knowledge Requirements:

• Microsoft Office knowledge
• Must be organized and detail oriented
• Must have excellent written and communication skills in English
• Fundamentals of Procurement and Logistics
• Knowledge of vehicle fleet management
• Office management and administration
• Time management scheduling and planning

Application Instructions
Administration/Logistic Officer Wanted at Acacia Mining Administration/Logistic Officer Wanted at Acacia Mining Reviewed by Kazi Bongo on 6:47:00 AM Rating: 5


Tanzania Kenya NGO JOBS Uganda Best Jobs Consultancy Rwanda ICT JOBS Administrative United Nations Sudan Best Jobs Finance Health - Medical Engineering Ethiopia Education Agricultural Lecturer Human Resources Somalia Media Congo - Kinshasa Legal Jobs Bank Jobs Monitoring and Evaluation Mining World Vision Burundi Procurement African Barrick Gold Accountant Zambia Sales and Marketing US EMBASSY East African Community Mozambique Telecoms Research CARE International Save The Children Plan International Arusha Malawi South Sudan Oxfam Scholarships African Development Bank Finance and Administration SafariCom Aviation The Commonwealth American Embassy Sales Zanzibar Environmental Catholic Relief Services Dar es salaam USAID Operations FHI 360 UNDP Security World Bank Economist TradeMark East Africa Unicef Hospitality Managers International Rescue Committee (IRC) Restless Development Accounting Civil Engineers AMREF Morogoro Utumishi AfDB African Development Bank COOPI - Cooperazione Internazionale Driver - Logistics Path International Mwanza African Union Tigo Jobs Marketing Mbeya Teaching Au African Union PSI Population Services International Pwc PricewaterhouseCoopers East African Breweries North Mara Gold Mine ACTED Djibouti Malaria Consortium Bulyanhulu Gold Mine DFID Driver Buzwagi Gold Mine Jhpiego COMESA FINCA JOBS International Jobs Adeso Danish Refugee Council Kilimanjaro Nairobi Coca-Cola Handicap International Pact International Rio Tinto Solidarités International Tender EGPAF Elizabeth Glaser Pediatric AIDS Foundation Logistics Serengeti Breweries Ltd Nation Media Group Africare Norwegian Refugee Council Samaritan's Purse Chemonics International COUNTRY DIRECTOR ICAP of Columbia University InterShips Precision Air RwandAir Marie Stopes International (MSI) Serengeti Breweries Volunteer Climate Change IGAD Tetra Tech ARD Agriculture Jobs Dodoma Iringa One Acre Fund Project Management Clinton Health Access Initiative (CHAI Technoserve Twaweza East Africa ActionAid Lutheran World Federation SADC Secretariat Tanga Vso International ACDI/VOCA Halmashauri Agha Khan Kenya Commercial Bank World Agroforestry Centre Deloitte East Africa International Organization for Migration (IOM) COMESA Secretariat: Software Engineering Safety and Security Shinyanga Jobs Tanzania Breweries Pathfinder International World Health Organization KPMG TANROADS Tanzania Electric Supply Company British Council Futures Group KCB BANK UN-Habitat WFP World Food Programme Barclays GEITA GOLD MINING TANESCO Electrical Engineer Food and Agriculture Organization GOAL Mombasa Tabora WWF World Wide Fund for Nature Microsoft Tanzania Ports Authority East African Development Bank Family Health International (FHI) IBM EAST AFRICA IntraHealth International Mercy Corps SERIKALINI - GOVERNMENT OF TANZANIA AccessBank Community Development Jobs Data Base Management Google Africa ICAP - TZ KEMRI/CDC Program WaterAid Tanzania Auditor SNV International Stanbic Bank Amnesty Horn Relief Kampala Management Systems International (MSI) Standard Chartered Bank VETA Christian Aid DIAMOND TRUST BANK Helen Keller International Help Age Mtwara Uganda Telecom Airtel Africa Equity Bank Internships Marie Stopes TCRA Web Development B B C WORLD SERVICE Human Rights Kigali Makerere University Nile Basin Initiative Kenyatta University Kigoma Mzumbe University NSSF National Social Security Fund Nile Breweries Limited Tulawaka Gold Mine University of Nairobi kenya Airways Bank of Tanzania Graduates MTN Muhimbili National Hospital Nepad Partners in Health Room to Read SUMATRA UNWOMEN African Wildlife foundation (AWF) KEMRI Kagera Librarian MENTOR Initiative Trainee USAILI - INTERVIEW Uiversity of Nairobi WaterAid International icipe Project CAFOD - Catholic Agency for Overseas Development Egerton University EngenderHealth Goal Ireland Kenyan Banks Lake Victoria Basin Commission Peace Corps TANAPA TASAF Tanzania Social Action Fund Zanzibar University ACB AKIBA COMMERCIAL BANK AGRA Alliance for a Green Revolution in Africa Advans Bank Ethiopian Airlines Freedom House IITA International Institute of Tropical Agriculture Legal Moshi NMB BANK Resolute Tanzania Singida Uganda Uganda National Roads Authority University of Dar es salaam University of Dodoma British High Commission ChildFund EWURA FilmAid International NECTA TPDC Tanzania Civil Aviation Authority (TCAA) United States International University World Concern Aga Khan Foundation CBA Commercial Bank of Africa Ecomist Ernst and Young IUCN International Union for Conservation of Nature International Medical Corps Islamic Relief Kakira Sugar Musoma National Institute for Medical Research OPEN UNIVERSITY OF TANZANIA Relief International TAA Tanzania Airports Authority Trócaire Uganda Revenue Authority VODACOM TANZANIA VSF Belgium Architects Hivos IFC International Finance Corporation Ifakara Health Institute Inoorero University International Commercial Bank Kenya Red Cross Society MADEREVA Medical Oil and Gas Pwani University College SOKOINE UNIVERSITY Tumaini University Water Engineering AWF African Wildlife Foundation Acacia Mining Accounts African Virtual University Altima Africa Ardhi University Bank of Uganda Business Development Concultancy Del Monte Kenya Embassies Kenya Airports Authority Lake Victoria South Water Services Board Mara National Bank of Commerce RECORDS MANAGEMENT JOBS RUKWA Ruvuma Search for Common Ground Songea TTCL Tanzania Telecommunications Company Limited Unilever War Child International Zinduka Afrika ACORD AKU ​Aga Khan University Africa Nazarene University Africa Rice Center (AfricaRice) Aga Khan Health Services CRDB BANK Commercial Bank of Africa Daraja Tanzania Engineers Registration Board (ERB) Fina Bank International Potato Center International Potato Center (CIP) Intrahealth Jomo Kenyatta University Kilimanjaro Christian Medical Centre Kyambogo University Lindi Jobs MCL Mwananchi Communications MUHAS-harvad Moi University NBC BANK National University of Rwanda Ngorongoro Conservation Area Authority Njombe Nuru International Nzoia sugar Company RTI International SUA SOKOINE UNIVERSITY OF AGRICULTURE THE LAW SCHOOL OF TANZANIA TRA Tanzania Revenue Authority Tanzania Postal Bank The Foundation For Civil Society Udhamini wa Masomo Western Union AIR TANZANIA Action Against Hunger (ACF) Agricultural Society of Kenya BRALIRWA Bondo University College Caritas Comoros Concern Worldwide Conservation Jobs Consolidated Bank of Kenya DHL Express Ewaso Ngiro South River Basin Development Authority Geologist Gulf African Bank INSTITUTE OF ADULT EDUCATION Jomo Kenyatta University of Agriculture and Technology Kabale University Kabale University (KAB) Kenya Ports Authority KickStart International MORUWASA Morogoro Urban Water and Sanitation Authority MSH Management Sciences for Health Mumias Sugar Company Nairobi Hospital Nkumba University Rural Electrification Agency SOKINE UNIVERSITY SONGWE STAMIGOLD Stores TACAIDS TARURA TCU Tanzania Commission for Universities Tullow Oil World Lung Foundation (WLF) ALAF Limited Aga Khan Development Network (AKDN) Aga Khan Hospital Air Malawi American Refuge Committee BENKI YA POSTA - TPB BANK BTC Belgian Technical Cooperation B of Tanzania Bioversity International CHF International Customer Service Jobs DANGOTE DIT DAR ES SALAAM INSTITUTE OF TECHNOLOGY Danida Dar es Salaam Institute of Technology Daystar University ECOBANK ETDCO Electrical Transmission and Distribution Construction and Maintenance Company European Union IFM INSTITUTE OF FINANCE MANAGEMENT INSURANCE JOBS - BIMA ITECH Internews® Network KUITWA KAZINI Kenya Accreditation Service Kenya Polytechnic University College Kilombero Sugar Company Kisii University College Kisumu Laboratory Jobs MSD MEDICAL STORES DEPARTMENT MSF Switzerland Management Sciences for Health Manyara Maseno University Ministry of State for Planning Muteesa 1 Royal University Médecins Sans Frontières NIDA National Identification Authority Narok University College OSHA Occupational safety and Health Authority Open Society Initiative for Eastern Africa (OSIEA) PA PAC PEPSI POLICE - POLISI Petroleum EngineerS RWANDA HOUSING AUTHORITY Seychelles Songas TBC TANZANIA BROADCASTING CORPORATION TBS TANZANIA BUREAU OF STANDARDS TFDA TANZANIA FOOD AND DRUGS AUTHORITY TIB - Tanzania Investment Bank Tanzania Mortagage Refinance Company Tanzania Teachers’ Union Transmara Sugar Company Tropical Pesticides Research Institute Tumba College of Technology Twiga Cement UNESCO UNOCHA Umma University University WRP Walter Reed Project ZANTEL ao uga
Powered by Blogger.