Deputy Director- Programs

Background:

IRC Tanzania helps refugees achieve durable solutions by delivering life-saving and life-sustaining services to camp-based refugees. The IRC also supports local Tanzanian communities with protection and capacity building programs that promote a safer more protective environment for at-risk community members, particularly children.

The IRC started operations in Northwestern Tanzania's Kigoma region in December 1993 in response to large influxes of refugees from neighboring Rwanda and Burundi and, later, the Democratic Republic of the Congo (DRC) where ethno political violence and civil war had forced tens of thousands to flee their homes. The IRC currently assists approximately 155,000 refugees in Kigoma region, Tanzania. The IRC also supports local communities with education services, child protection including child labor programming and parenting programs. Sectors include: Gender Based Violence, Child Protection, Community Based Rehabilitation, Education, Parenting and Health.

Scope of work : The International Rescue Committee currently seeks to recruit the position of Deputy Director of Programs(DDP) for its Tanzania program, based in Kigoma or Dar Es Salaam. The position will lead the program unit in the areas of strategic programming and planning, ensuring program quality, promoting strategic growth and strong external and internal representation and advocacy. S/he must be able to motivate and lead a diverse staff as well as effectively manage programs, partnerships and budgets. Particular emphasis will be placed on responsiveness to beneficiary needs and evidence of impact. In coordination with the Country Director, the DDP builds and sustains strong donor relationships. Reporting to the Country Director and a member of the Senior Management Team, the DDP directly supervises seven senior staff who are responsible for proposal development, program quality and implementation. This position has close working relationships with the Senior Supply Chain Coordinator, Finance Controller, HR/Admin Coordinator, Grants Coordinator as well as field-based staff. The DDP position is limited accompanied and requires extensive regional travels.

The position holder must spend at least 50% of his/ her time in Kigoma region supporting programs and teams at field sites.

RESPONSIBILITIES:

Program Strategy, Design and Fundraising

Provide leadership in development and implementation of a needs-based programming for the country program.
Ensure, with Coordinators, and HQ-based Technical Unit staff, that project design of projects reflects IRC program quality standards and industry best practices and includes theory of change.
Lead efforts for sustainable program growth, proactively identifying opportunities for new programming initiatives and emphasizing multi-year funding to support them.
Provide leadership support to the programming and grants teams to develop competitive, evidence-based and cost-effective funding applications.
Provide guidance, strategies and tools to ensure that programming choices are based on needs assessment findings (primary & secondary data) and analysis, input from communities, a thorough understanding of context, technical best practices, and operational viability.
Formulate integrated programming initiatives so that technical sectors complement each other and promote mainstreaming of protection principles and gender-responsive approaches.

Program Management - Implementation, Monitoring and Evaluation

Provide overall leadership and management of IRC Tanzania's programming portfolio, ensuring strategically coherent program direction, well-managed growth, and compliance with IRC and donor regulations.
Continually seek out ways to build the capacities of programming team members, individually and collectively.
Ensure that detailed, realistic and feasible project implementation plans are developed, and modified as needed, in collaboration with the field management.
Regularly travel to the field to visit projects.
Regularly review progress against indicators.
Coordinate with other members of Senior Management Team on appropriate management, compliance and performance standards, as well as effective systems for budget management, knowledge management and risk management.
Put accountability mechanisms in place for beneficiary feedback.
Support programming staff to collect, document and disseminate lessons learned and best practices, incorporating these into new project designs.
With programming staff, develop effective and appropriate M&E plans, including methodologies and tools to strengthen the quality of data collection, analysis and reporting.
Review M&E and accountability data with programming staff to identify and address areas for operational improvement.

Financial Management

In coordination with finance, operations, and grants, ensure compliance with donor requirements.
In collaboration with finance and operations, contribute to the development and periodic reforecasting of the annual operating budget.
In collaboration with the field management, ensure that programming staff are well trained to properly manage project budgets.
Meet with programming, grants and finance staff regularly to review budget comparison reports.
Mitigate risk by collaborating with the Finance Department to ensure that programming staff fully understand financial and administrative processes involved in project budget cycles.
Ensure that risks limiting achievement of objectives are reported and rapidly addressed.

Staff Management and Development

Create a supervisory environment focused on the achievement of team and individual results that emphasizes the importance of learning, productivity, accountability and openness
Communicate regularly with staff and promote positive conflict resolution among team members.
Provide guidance and supervision to all program coordinators and sector managers; discuss job expectations, set objectives and provide appropriate and timely feedback on performance of direct reports, including timely implementation of performance management system.
Adhere to IRC's performance management system, providing regular, timely and thoughtful coaching, feedback, performance assessment, and professional development for all direct reports, while making sure that they do the same for their direct reports.
Build capacities of programming staff in key project management principles, tools and approaches and ensure that these new skills are utilized on the job.
Manage recruitment, hiring and development of high-performing national staff to assume greater levels of responsibility.
Provide leadership support for the successful implementation of and adherence to the IRC Global HR Operating Policies and Procedures.
Lead with commitment, integrity and accountability to the "IRC Way" - Global Standards for Professional Conduct.
Promote constructive, collegial teamwork between programming staff and operational support staff.

Representation and Communication

Enhance IRC Tanzania's profile among relevant stakeholders: donors, national and local government partners, international and national NGOs, etc.
Represent IRC Tanzania at NGO, interagency and governmental meetings.
Act as the focal point for program-related communication between IRC country programs in the region and worldwide offices.
Oversee programmatic inputs to advocacy efforts both in-country and globally

REQUIREMENTS:

Education: Advanced degree in international relations, development studies or relevant discipline
Must have at least six years of progressively responsible international management experience, including technical staff supervision.
Proven ability to develop winning proposals to public and private-sector donors
Fluent English
Previous experience managing programs financed by US government agencies, DFID, EU, UN, foundations and private donors a must, with previous experience in competitive RFA/P environments a plus.
Proven ability to manage projects to completion on time, within budget, and with the anticipated results.
Demonstrated successful leadership experience with a multi-disciplinary team in a cross-cultural setting, including active mentoring and coaching.
Extensive experience with monitoring and evaluation tools and systems for complex programs
Ability to respond to multiple priorities in a timely manner, producing high-quality outcomes.
Ability to work and live in a sometimes insecure environment while maintaining a positive attitude.

WORKING ENVIRONMENT:

Security level yellow - The situation in most of the country is calm. Some parts of Kigoma experience insecurity-highway banditry.

The position is based in Kigoma or Dar. Lodging is a private bedroom in private apartment building - with electricity, internet and satellite TV. Food is the individual's responsibility. Field office housing is more basic.

The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

HOW TO APPLY:

Please follow this link to apply: http://www.aplitrak.com/?adid=a2F0cmluYW1pbGxlci4xOTk2Ni4zODMwQGlyYy5hcG...