Administration and logistics coordinator

The main duty of the Administrative and Logistic Coordinator is to manage the financial, accounting, budgetary, human resources, administrative and logistics aspects of the mission in order to guarantee rigorous application of MDM procedures and to fulfil the objectives of the mission.

For more than 30 years, Médecins du Monde, a campaigning medical organisation committed to international solidarity, has been caring for the most vulnerable populations at home and abroad. It has continued to highlight obstacles that exist in accessing health care and has secured sustainable improvements in health-for-all policies. Those working for this independent organisation do not solely dispense care and treatment but condemn violations of human dignity and rights and fight to improve matters for populations living in precarious situations. MdM currently works in 41 countries across all continents where it focuses on 4 priority areas: caring for the health of migrants and displaced persons, promoting sexual and reproductive health, combating HIV and reducing the harm and risks associated with drug use, crises and conflicts.

MdM has been working in Tanzania since 1992 on HIV/AIDS development projects. Since 2010 MdM has implemented a Harm Reduction program in Temeke District focused on HIV and Hepatitis prevention among Injecting Drug Users (IDUs). The project has a huge component on building local partners capacities, including in terms of finance, administration, fundraising and logistics.

• S/he manages the administration and logistic team and ensures their continuous training and capacity building
• She assesses the human resources needed to reach the standards of operation , hires and trains the support team Concerning the budget of the Tanzania program
• s/he is responsible for budgetary planning and monitoring, in collaboration with coordinators and administrator who he/she also build the capacity in terms of budget planning
• In terms of financing, s/he is responsible for good relations with donors, prepares financial reports, ensures that contractual obligations are fulfilled and participates in preparation of audit and external evaluations; he/she finalizes the monthly accountancy in SAGA. He/she builds the local capacity to use SAGA
• In terms of logistics, he/she supervises all purchases, stock management, etc..
• In terms of partners capacity building, he/she will strive to help partners reach adequate level of reporting in financing and logistics As for Human Resources, s/he ensures an efficient policy complying with national rules and MdM procedures;
• S/he guarantees the respect of administrative and legal framework, ensures implementation and respect of rules on the program
• S/he supports the coordination team in the elaboration and follows up of any other MDM activity in Tanzania (specific partnerships or occasional operations)
• S/he takes part in MDM internal and external meetings and represents the organisation on the administrative issues.

Education: Master in Business Administration or equivalent

Professional Experience: Strong INGO experience abroad as administrative coordinator or equivalent At least 2 years of experience in team management Experience in building capacity of national partners Ease with complex finances Good knowledge and experience of international donors guidelines and procedures Experience in acknowledging and take into account the labor law in the HR mission policy Experience in following NGO legal status Experience in logistics

Languages: Fluent English mandatory Swahili is a plus

Required Skills Excellent command of Excel and SAGA software Ability and interest to supervise logistics Strong interest in building capacities (team and partners) Adaptability, diplomatic and pedagogical skills Ability to classify and to manage priorities and take initiatives Organisational skills, rigor Ability for financial reporting to donors Capacity to work and to live in potentially tense conditions Experience in working with people using drugs in a harm reduction approach could be a +

You are committed to MdM's values as an organisation and motivated by its non-statutory, NFP model.

HOW TO APPLY:

Please follow this link to apply: http://www.aplitrak.com/?adid=Y2xhcmFiaWdlbC40MTUxNy4zODMwQG1kbS5hcGxpdH...