Program Coordinator

Centre for Education and Development (CED), Somalia is a growing non-governmental humanitarian and development organization working in Somalia with a good track record in its humanitarian and development work. CED responds to emergency and development needs in Somalia and assists Somali communities towards self-reliance. CED works with poor local communities through sustainable community development programs to overcome ignorance, hunger, injustice and inequality.

CED is seeking a dynamic, innovative and self-motivated professionals to fill the Program Coordinator position:

General Responsibilities

The Program Coordinator under the direction and supervision of the Executive Directoris expected to manage, lead and shape a vision for the organization by aligning the strategies, implement the aligned country strategy to provide quality program management; policy and advocacy work as well as lead on other organizational systems to drive the needed change agenda at the national level.

The Program Coordinator will be responsible for overall leadership in planning, implementation, coordination, monitoring, evaluation, proposal writings, and preparation of budgets, narrative reporting and financial accounting for both CED and donors in appropriate formats. The Program Coordinator will be responsible for coordinating different programs and ensuring program quality. The Program Coordinator will be based in Mogadishu, Somalia with frequent travel to Kenya.

Specific Responsibilities

1. Develop and implement organization's vision, mission, philosophy and principles in line with agreed strategies and organisational priorities.
2. Ensure that the strategic directions, project benchmarks, accountability and internal control standards are established and exercised.
3. Develop and maintain strong partnerships with local and international partners
4. Identify and negotiate new and diversified funding opportunities to support the program's growth strategy.
5. Actively contribute to organization’s development as a local, regional and an international organisation.
6. Responsible for the production of timely concept papers, proposals and reports for all new and ongoing projects according to the strategy.
7. Monitor and analyze the evolving humanitarian and development context in the Horn of Africa and present updates to the Executive Director at agreed meetings.
8. Lead and direct the work of the organization in accordance with sound management practice and the organization’s development policies and accountability systems.
9. Ensure that the organization has a well balanced, well documented and cost effective programme.
10. Develop the staffs’ capacity to document, disseminate and learn from development work and ensure all reporting is of the highest standard.
11. Ensure all programme activities are sensitive to and responsive to changes in the political, social, and economic environments.
12. Ensure that the control of expenditure and the disbursement of resources are in accordance with established procedures and maintain the financial and legal integrity of the organisation.
13. Provide progress and financial reports as required by the donors and organization’s accountability procedures and as required by other organisations.
14. Accountable for all financial matters including budget, audit and reporting.
15. Design the systems and direct the procurement processes to ensure procurements are conducted in compliance with the donor requirements.
16. Maintain effective and appropriate staff recruitment, induction, appraisal, remuneration and development practice at all levels to ensure the optimum utilisation and development of its human resources.
17. Manage management staff. Ensure a high calibre of staff is recruited while promoting affirmative action within the organisation in favour of women.
18. Ensure that the organization operates within the terms and conditions of all legal agreements with the key stakeholders like the Somali National Government.
19. Establish, develop and maintain excellent working relationships with all stakeholders including the respective Government as well as other development partners at all levels.
20. Representation of the organization at key clusters coordination meetings in Nairobi and also in Mogadishu. This includes among others, the Somali Support Secretariat meeting, field level coordination meetings in Mogadishu etc.
21. Ensure maximum visibility of the agency amongst the NGO community
22. Contribute to the creation of a positive image and overall credibility of the organization, notably through the application of the organizations Code of Conduct, ethics, values and stand-point with regard to internal and external actors
23. Responsible in the collection and dissemination of information and communication strategy of CED, advocacy activities, donor liaising and fund-raising
24. Responsible for the external monitoring of all CED project (to Donors, partners and authorities if required)
25. Responsible for internal monitoring of all CED projects.
26. Preparation and coordination with CED sitrep weekly and monthly and quarterly reports while ensuring follow up and adherence to humanitarian standards.
27. Establish and develop working relationships with key donors and actively develop local funding sources appropriate to its resource needs.
28. Participate in donor meetings and communicate relevant information to the Executive Director
29. Represent CED in donor, partner and cluster meetings as agreed with ED.
30. Work with key donor staff to develop and maintain optimum financial and programmatic relationship
31. Encourage the development of appropriate research with a view to improving the quality of field work and influencing changes in policy to improve the quality of life for the poor.
32. Develop and apply a sound project/program monitoring and evaluation system/tools and ensure that the program progress (activities and outputs), results and immediate objectives (outcomes) and impacts are systematically tracked, documented and shared on the basis of CED and donors’ requirements.
33. Coordinate all assessments, monitoring and evaluation work in close coordination with the Communication and Reporting Officer & M & E Officer
34. Collect and collate all program reports, lessons learned, good practices and success stories in collaboration with the Communication and Reporting Officer and M & E as well as the program team on regular basis.
35. Develop and maintain appropriate contingency plans for all kinds of emergencies. Such plans to be presented for approval of the supervisor for inclusion in corporate emergency response mechanisms.
36. Act as Officer-in-charge in the absence of the Executive Director
37. Carryout other assignments as requested by the Executive Director

Qualification and Experiences

• Minimum of a Masters level in social sciences, development studies, agricultural economics, international relations, project planning or any other related field.
• A minimum of 7 Years proven experience in humanitarian work both in emergency and development program.
• Has relevant knowledge and understanding of International donor requirements
• Comprehensive knowledge and working experience with key Donors (ECHO, USAID, DFID and other donors).
• Understanding of relevant humanitarian and development policy issues.
• Strategic management and direction of large scale projects including implementation, management, monitoring & evaluation, risk assessment & mitigation and contract compliance.
• Strong skills in writing proposals, concept notes, narrative and financial reports, and development of program frameworks.
• Ability to demonstrate confident representation skills, proven coordination, influencing and negotiation skills, excellent teamwork skills and the ability to build good relations with both internal and external audience.
• Self-directed, independent worker who takes initiative and is able to create systems and processes to support the inherent duties of this position.
• Flexibility and poise in dealing with a very diverse range of individuals and organizations, including but not limited to the local community, local authorities and other organizations working in the area.
• Good communication skills and ability to prioritize tasks.

Language Skills

1. Excellent written and spoken English and Somali

General Skills

1. Excellent good proposal and report writing skills
2. Exceptional communication skills
3. Excellent training / facilitation and capacity building skills.
4. Excellent negotiation and problem solving skills
5. Good team management skills
6. Good planning and analytical capacities
7. Good Research skills
8. Able to sit at a computer for extended periods of time
9. Ability to travel frequently to project sites.
10. Ability to work under pressure and extreme time constraints.
11. Excellent communication and supervisory skills.

Contract period: one year, with possibility of renewal

HOW TO APPLY:

If you meet the criteria herein please submit your application and detailed CV. Each applicant package will include the following:

1. Cover letter explaining why consider yourself qualified for this position with the applicants current contact information
2. CV including work experience and education
3. Copies of Certificates
4. Your contact number, present salary and contact details for three professional referees with their complete contact information (including current or most recent supervisor)

All applications should be sent to Abdullahi Ali Hassan, Abdullahi.ali@cedafrica.org and copied toced.somalia@gmail.com with the subject of the e-mail marked “Program Coordinator” By August 25th2015.