PEPFAR Program Management Assistant at The Embassy of the United States of America in Kigali, Rwanda

PEPFAR Program Management Assistant at The Embassy of the United States of America in Kigali, Rwanda - DEADLINE: 03/09/2013

Position: PEPFAR Program Management Assistant

Location: U.S. Embassy, Kigali

Closing Date: 03/09/2013

Work Hours: Full time 40 hours per week 

The Embassy of the United States of America in Kigali is recruiting for the position of PEPFAR Program Management Assistant. The position is available to start immediately.

BASIC FUNCTION OF POSITION

The PEPFAR Program Assistant is responsible for budget, financial planning and management. In this role s/he supports the Presidential Emergency Plan for AIDS Relief (PEPFAR). Team liaising with key staff in USAID (Health and Program Offices), DoD, Peace Corps, and CDC, as well as the DCM’s Office. The incumbent provides administrative and logistical support to the PEPFAR Coordinator and PEPFAR Team.

This is both a management and a communication role. S/he serves as primary coordinator for meeting key reporting timelines related to the inter-agency PEPFAR program in country. As the day-to-day manager of the PEPFAR Coordinator’s Office, s/he monitors the office budget, assigns and clears on work products prior to submission to the Coordinator and works closely with service providers to meet office operational requirements. S/he facilitates communication between and among the participating U.S. Government agencies, working closely with agency program managers and the inter-agency technical working groups to ensure coordinated planning, implementation, and monitoring of PEPFAR supported activities. Also, collaborates with the Coordinator in creating opportunities through events and activities for regular communication between the PEPFAR in-country team and the various partners, including the Ministry of Health and other participating organizations.

Must be able to obtain and hold Secret security clearance.

A copy of the complete position description listing all duties and responsibilities is available at the Human Resources Office.

QUALIFICATIONS

All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item:

1. Education: Bachelor’s degree or host country equivalent four years degree in public administration, public health, international development, business administration, management, accounting, finance, nursing or other related field is required.
2. Prior Work Experience: Five years of progressively responsible administrative management experience in a public health or international development programs that includes a coordination role in the monitoring and evaluation of programs or strategic information gathering is required.
3. Post Entry Training: Incumbent is required to complete specific training as designated by the supervisor in coordination with the Office of the Global AIDS Coordinator. At a minimum this would include leadership development training and other administrative and fiscal management.  Training required can be online or off-site.  Job holder must be willing to travel outside of country for training that may be required for the position.  
4. Level IV (fluency– speaking/reading/writing) in English is required.
5. Knowledge: International business and project management knowledge required.
6. Skills and Abilities: Excellent organizational and leadership skills are required to achieve a high level of PEPFAR program coordination and reporting across agencies and multi-disciplinary teams. Good written communication skills are required to draft and edit clear and concise documents, reports and policy guidelines in the English language. Good oral communications skills are required to ensure clarity and direction exists within the inter-agency working groups. The ability to maintain contact at all levels of the host government and with stakeholders in the non-government arena is required in order to explain PEPFAR program policies, objectives and procedures and to assist partners in reporting requirements. Ability to deliver oral presentations on programmatic matters is required. Demonstrated ability to multi-task in a highly-detailed work environment is required, as well as working in multi-cultural contexts. The ability to assess problems and develop realistic solutions is required. Ability to plan and monitor budget expenditures to meet office program needs is required. Intermediate user level of word processing, spreadsheets and databases is required. Keyboarding skills that include both speed and accuracy are required. A facility to work with higher mathematical calculations for purposes of budget and COP reporting is required. MS Office skills required.

TO APPLY

Interested candidates for this position must submit the following for consideration of the application:

1.  Universal Application for Employment as a Locally Employed Staff or Family Member (DS-174) available athttp://www.state.gov/documents/organization/136408.pdf )  

2.  Candidates who claim U.S. Veterans preference must provide a copy of their Form DD-214 with their application.  Candidates who claim conditional U.S. Veterans preference must submit documentation confirming eligibility for a conditional preference in hiring with their application.

3.  Any other documentation (e.g., essays, certificates, awards) that addresses the qualification requirements of the position as listed above.

SUBMIT APPLICATION BY HAND TO:

Human Resources Office

American Embassy

HR Office

2657 Avenue de la Gendarmerie

Kigali, Rwanda B.P. 28 Kigali

OR BY EMAIL TO:

KigaliHRRecruitment@state.gov

(Include in the subject line) PEPFAR Program Management Assistant, VA-41-13

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