Job Title: Chief, Office of Partnerships, P5
Department/ Office:Economic Commission for Africa
Duty Station: ADDIS ABABA
Posting Period: 17 September 2013-16 November 2013
Job Opening number:13-PGM-ECA-30867-R-ADDIS ABABA(G)
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Organizational Setting and Reporting
This post is located in the Office of the Deputy Executive Secretary of the United Nations Economic Commission for Africa (UNECA), Addis Ababa.
Responsibilities
Under the direct supervision of the Deputy Executive Secretary and within delegated authority, the Chief of the Office of Partnerships will be responsible for the following:
1. Provides technical support to the Deputy Executive Secretary to strengthen ECA resources mobilization strategies based on the assessments of issues and trends and results of evaluations, research activities and studies.
2. Directs survey initiatives; guides design of data collection instruments; reviews, analyzes and interprets responses, identifies problems/issues and prepares conclusions with the view to ensuring efficient and effective management of ECA's Trust Fund and other extra-budgetary resources.
3. Manages partnerships outreach activities; designs and conducts training workshops on technical cooperation, project management and makes presentations on assigned topics/activities.
4. Leads field missions, including provision of guidance to external consultants, government officials and other parties, builds partnerships to mobilize resources in support of ECA's programme of work.
5. Plans and oversees the management of the Trust Fund and other extra-budgetary resources, ensure that periodic analyses of the status of these resources and monitors the implementation of programmes/projects to ensure that the set objectives and expected accomplishments are achieved, within the approved results-based management (RBM) logical framework;
6. Reviews and recommend for approval project documents and revisions to ensure that they are consistent with the objectives, expected results and strategies as articulated around the sub-programmes contained in ECA Business Plan and approved biennial programme of work and priorities;
7. Oversees the review and finalization of ECA's Trust Fund and other extra-budgetary resources performance reports, monitor variances between approved allotments and actual expenditures with the view to providing accurate information for Donors approval of short and long range funding levels;
8. Coordinates the preparation, organization and servicing of ECA's donors meetings and that of the Partners Forum in particular;
9. Provides advice to the Deputy Executive Secretary in strengthening the role of the Office in the work of ECA's Advisory Committee on Administrative and Budgetary Matters, especially as its related to Extra-Budgetary resources, Trust and Earmarked Funds;
10. Ensures that the outputs produced by the Section maintain high-quality standards;
11. Ensures implementation of gender mainstreaming guidelines by assessing the implications for men and women of any planned action, including legislation, policies or programmes, in all areas and at all levels.
12. Ensures effective utilization, supervision and development of staff; guides, evaluates and mentors staff.
13. May perform other duties as required.
Competencies
Professionalism:
- In-depth knowledge of results-based budgeting, fund and project management and financial management and control.
- Expert knowledge in resource mobilization, programme management and technical cooperation.
- Expert knowledge in project management including project design, monitoring and evaluation as well as Resources mobilization.
- Strong sense of responsibility and results orientation.
- Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter;
- is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns;
- shows persistence when faced with difficult problems or challenges;
- remains calm in stressful situations.
Planning and Organizing:
- Develops clear goals that are consistent with agreed strategies;
- identifies priority activities and assignments;
- adjusts priorities as required;
- allocates appropriate amount of time and resources for completing work;
- foresees risks and allows for contingencies when planning;
- monitors and adjusts plans and actions as necessary;
- uses time efficiently.
Accountability:
- Takes ownership of all responsibilities and honours commitments;
- delivers outputs for which one has responsibility within prescribed time, cost and quality standards;
- operates in compliance with organizational regulations and rules;
- supports subordinates, provides oversight and takes responsibility for delegated assignments;
- takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
Leadership:
- Serves as a role model that other people want to follow:
- empowers others to translate vision into results;
- is proactive in developing strategies to accomplish objectives;
- establishes and maintains relationships with a broad range of people to understand needs and gain support;
- anticipates and resolves conflicts by pursuing mutually agreeable solutions;
- drives for change and improvements; does not accept the status quo;
- shows the courage to take unpopular stands.
- Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work;
- demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.
Managing Performance:
- Delegates the appropriate responsibility, accountability and decision-making authority;
- makes sure that roles, responsibilities and reporting lines are clear to each staff member;
- accurately judges the amount of time and resources needed to accomplish a task and matches task to skills;
- monitors progress against milestones and deadlines;
- regularly discusses performance and provides feedback and coaching to staff;
- encourages risk-taking and supports creativity and initiative;
- actively supports the development and career aspirations of staff;
- appraises performance fairly.
Education
- Advanced University Degree (Master's degree or equivalent) in Administration, Management, Organizational Communication, or related field.
- A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
Work Experience
- A minimum of ten years of progressively responsible experience in project or programme management, administration or related area.
- Experience gained through substantive involvement in the work of an international organization or African institution is desirable.
- Experience with United Nations financial rules and regulations as well as UN rules governing programming, budgeting and monitoring and evaluation is also desirable.
- Qualifying years of experience are calculated following the receipt of the first-level university degree recognized by the United Nations.
Languages
- Fluency in one of the working languages of the UN Secretariat, English or French, (both oral and written) is required;
- knowledge of the other is desirable.
- Knowledge of another UN official language is an advantage
Chief - Office Of Partnerships, Addis Ababa
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