Team Assistant - Lusaka, Zambia

Job #: 121439
Title: Team Assistant - Zambia
Job Stream: Administration
Location: Lusaka, Zambia
Closing Date: 06/21/2012


Background / General description:
The International Finance Corporation (IFC), the private sector arm of the World Bank Group, in Lusaka, Zambia is seeking to recruit a dynamic, outgoing, organized and suitably qualified candidate to fill the post of Team Assistant. The primary objective of the Team Assistant will be to support a team of non-Administrative staff and also be a team member of a small group in the office. The selected candidate must be willing to be fully involved in the substance of the Program’s work and thrive on challenge.

Duties and Accountabilities:
The main responsibility of the Team Assistant will include, but not be limited to the following:

• Drafts routine correspondence, proofreads and edits materials using proper grammar, punctuation, and style.

• Incorporates agreed upon review comments into documents, making full use of shared drives and software capabilities.

• Uses word processing or desktop publishing skills to type complex text, reports, figures, graphs, etc., according to standard World Bank formats and distribution.

• Coordinates schedules taking priority into account, monitors changes, and communicates the information to staff inside and outside the immediate work unit, including officials outside IFC.

• Solves non-routine problems (e.g., responds to requests requiring file search, etc.).

• Assists in preparation of conferences, seminars, workshops, etc.

• Tracks assigned project steps/timetables, coordinates with relevant staff and provides assistance and/or information on project-related matters.

• Maintains current distribution lists, phone/address lists of project/product contacts, and distributes documents for relevant task team.

• Maintains up-to-date work unit project and other files (both paper and electronic).

• Corresponds with vendors to solicit price quotes for supplies and make hotel reservations.

• Requests appointments for the Lusaka staff and visiting missions.

• Makes bookings for business travels: obtains tickets from travel agency; requests visas for staff; types purchase orders and exoneration requests; tracks progress of purchase until received.

• Coordinates airport transfers.

• Performs any other duties assigned to him/her.

Selection Criteria:
• A minimum of a High School diploma or equivalent (college diploma preferred), with a minimum of 2 years’ relevant experience.

• Proficiency in using advanced functions on standard computer applications (Windows applications: Word, Exel, Powerpoint, etc.).

• Knowledge of and ability to execute diverse and intricate work procedures related to the timely processing and production of assigned outputs and supporting administrative activities.

• Ability to retrieve reference materials from various sources (e.g., databases, or other filing systems, joint library, internet, etc.).

• Demonstrated use of initiative and ability to make appropriate linkages in work requirements and anticipate next steps.

• Ability to follow through on team priorities in the absence of the team leader and respond to requests for information.

• Ability to pass relevant Bank tests (e.g. English language, computer applications, etc.) as required.

• Committed, dedicated and a team player with ability to deal tactfully and effectively with staff and clients in a multi-cultural environment.

• Excellent verbal and written communication skills in English, including ability to draft routine correspondence and edit materials using proper grammar, punctuation and style.

• Effective time management and organizational skills.

• Ability to produce high-quality work under pressure.

Apply Online

Team Assistant - Lusaka, Zambia Team Assistant -  Lusaka, Zambia Reviewed by Unknown on 9:15:00 AM Rating: 5

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