IFC Program Assistant - Dar Es Salaam, Tanzania

Job #: 121431
Title: Program Assistant -Tanzania
Job Stream: Administration
Location: Dar Es Salaam, Tanzania
Closing Date: 06/21/2012


Background / General description:
The International Finance Corporation (IFC), a member of the World Bank Group, promotes sustainable private sector investment in developing countries, helping to reduce poverty and improve people's lives. In addition to providing long-term financing to clients, IFC also provides a wide range of advisory services to support private sector development in member countries.

The International Finance Corporation (IFC) in Dar es Salaam, Tanzania is seeking to recruit a dynamic, outgoing, organized and suitably qualified candidate to fill the post of Program Assistant. The primary objective of the Program Assistant will be to support a team of non-administrative staff and also be a team member of a large group in the East Africa region. The selected candidate must be willing to be fully involved in the substance of the program’s work and thrive upon challenge.

Duties and Accountabilities:
The program assistant will be a member of the Country Office staff recruited locally and based in Dar es Salaam, Tanzania. The program assistant has dual reporting to IFC country representative officer and to the Executive Assistant based in the Office of the Director, Eastern and Southern Africa, in Nairobi office. Specific duties will include the following:

• Drafts routine correspondence and proof-reads and edits materials using proper grammar, punctuation, and style;

• Incorporates agreed upon review comments into documents, making full use of shared drives and software capabilities;

• Uses MS office and desktop publishing skills to type complex texts, reports, futures, graphs, etc. according to standard Bank formats and distribution;

• Coordinates schedules taking priority into account, monitors changes, and communicates the information to staff inside and outside the immediate work unit, including officials outside the bank;

• Handles administrative and procurement processes related to the IFC Dar es salaam, Tanzania office, and works in collaboration with the Finance, Administration and IT support teams;

• Reviews and oversees any expenses incurred against the Country Office budget. Provides input to the office monthly reports and oversees data input from respective team members;

• Supervises the use of the facilities and equipment in the IFC office, including usage of office car, computers, photocopier machines, meeting rooms, store rooms, supplies and furniture;

• Ensures that the office space is properly maintained, liaising with the World Bank Tanzania colleagues on maintenance issues and matters pertaining to the Lease Agreement;

• Corresponds with vendors to solicit price quotes for supplies and makes hotel reservations in accordance with World Bank policy.

• Solves non-routine problems (e.g. responds to requests requiring research to address query at hand, etc);

• Assists in preparation of conferences, seminars, workshops etc;

• Tracks assigned project steps/timetables, coordinates with relevant staff and provides assistance and/or information on projected related matters;

• Maintains current distribution lists, phone/addresses lists of project/product contacts, and distributes documents for relevant task teams;

• Maintains up-to-date work unit project and other files (both paper and electronic);

• Manages logistics requests for the visiting missions of the units;

• Handles bookings for business travels; obtains tickets from the travel agency, requests visas for staff;

• Collaborates at the unit/department and across the institution level.

Selection Criteria:
• Minimum of a Bachelors’ degree or college diploma preferably in Secretarial Studies, Office Management or Business Administration.

• At least four years’ relevant work experience in a large international organization, service or private sector organization.

• Proficiency in using advanced functions of World Bank standard computer applications (MS office 2007).

• Knowledge of, and ability to execute diverse and intricate work procedures related to the timely processing and production of assigned outputs and supporting administrative activities.

• Applied knowledge of World Bank’s organization, procedures and practices, including IFC records management and filing procedures is desirable but not essential.

• Ability to retrieve reference materials from various sources (e.g. databases, IFCDocs or other filing systems, joint library, internet etc.).

• Demonstrated use of initiative and ability to make appropriate linkages in work requirements and to anticipate next steps.

• Ability to pass relevant World Bank tests (e.g. English language, computer applications, etc.) as required.

• Committed, dedicated team player with the ability to deal tactfully and effectively with staff and clients in a multi-cultural environment.

• Excellent English skills (verbal and written) including ability to draft routine correspondence and edit materials using proper grammar, punctuation and style. French language skills desirable.

• Effective time management and organizational skills.

• Recognizes and addresses challenges to effective teamwork

• Ability to produce highly-quality work under pressure.

• Ability to take initiative to improve and pursue personal development and training opportunities.

Success factors of the job are: prioritization of work, teamwork, initiative and excellent attitude towards work in a constantly changing environment; demonstration of ability to work under pressure, ability to handle multiple tasks simultaneously and distribute time effectively.

Apply Online

IFC Program Assistant - Dar Es Salaam, Tanzania IFC Program Assistant - Dar Es Salaam, Tanzania Reviewed by Unknown on 9:14:00 AM Rating: 5

No comments:

JOBS CATEGORY

Tanzania Kenya NGO JOBS Uganda Best Jobs Consultancy Rwanda ICT JOBS Administrative United Nations Sudan Best Jobs Finance Health - Medical Engineering Ethiopia Education Agricultural Lecturer Human Resources Somalia Media Congo - Kinshasa Legal Jobs Bank Jobs Monitoring and Evaluation Mining World Vision Burundi Procurement African Barrick Gold Accountant Zambia Sales and Marketing US EMBASSY East African Community Mozambique Telecoms Research CARE International Save The Children Plan International Arusha Malawi South Sudan Oxfam Scholarships African Development Bank Finance and Administration SafariCom Aviation The Commonwealth American Embassy Sales Zanzibar Environmental Catholic Relief Services Dar es salaam USAID Operations FHI 360 UNDP Security World Bank Economist TradeMark East Africa Unicef Hospitality Managers International Rescue Committee (IRC) Restless Development Accounting Civil Engineers AMREF Morogoro Utumishi AfDB African Development Bank COOPI - Cooperazione Internazionale Driver - Logistics Path International Mwanza African Union Tigo Jobs Marketing Mbeya Teaching Au African Union PSI Population Services International Pwc PricewaterhouseCoopers East African Breweries North Mara Gold Mine ACTED Djibouti Malaria Consortium Bulyanhulu Gold Mine DFID Driver Buzwagi Gold Mine Jhpiego COMESA FINCA JOBS International Jobs Adeso Danish Refugee Council Kilimanjaro Nairobi Coca-Cola Handicap International Pact International Rio Tinto Solidarités International Tender EGPAF Elizabeth Glaser Pediatric AIDS Foundation Logistics Serengeti Breweries Ltd Nation Media Group Africare Norwegian Refugee Council Samaritan's Purse Chemonics International COUNTRY DIRECTOR ICAP of Columbia University InterShips Precision Air RwandAir Marie Stopes International (MSI) Serengeti Breweries Volunteer Climate Change IGAD Tetra Tech ARD Agriculture Jobs Dodoma Iringa One Acre Fund Project Management Clinton Health Access Initiative (CHAI Technoserve Twaweza East Africa ActionAid Lutheran World Federation SADC Secretariat Tanga Vso International ACDI/VOCA Halmashauri Agha Khan Kenya Commercial Bank World Agroforestry Centre Deloitte East Africa International Organization for Migration (IOM) COMESA Secretariat: Software Engineering Safety and Security Shinyanga Jobs Tanzania Breweries Pathfinder International World Health Organization KPMG TANROADS Tanzania Electric Supply Company British Council Futures Group KCB BANK UN-Habitat WFP World Food Programme Barclays GEITA GOLD MINING TANESCO Electrical Engineer Food and Agriculture Organization GOAL Mombasa Tabora WWF World Wide Fund for Nature Microsoft Tanzania Ports Authority East African Development Bank Family Health International (FHI) IBM EAST AFRICA IntraHealth International Mercy Corps SERIKALINI - GOVERNMENT OF TANZANIA AccessBank Community Development Jobs Data Base Management Google Africa ICAP - TZ KEMRI/CDC Program WaterAid Tanzania Auditor SNV International Stanbic Bank Amnesty Horn Relief Kampala Management Systems International (MSI) Standard Chartered Bank VETA Christian Aid DIAMOND TRUST BANK Helen Keller International Help Age Mtwara Uganda Telecom Airtel Africa Equity Bank Internships Marie Stopes TCRA Web Development B B C WORLD SERVICE Human Rights Kigali Makerere University Nile Basin Initiative Kenyatta University Kigoma Mzumbe University NSSF National Social Security Fund Nile Breweries Limited Tulawaka Gold Mine University of Nairobi kenya Airways Bank of Tanzania Graduates MTN Muhimbili National Hospital Nepad Partners in Health Room to Read SUMATRA UNWOMEN African Wildlife foundation (AWF) KEMRI Kagera Librarian MENTOR Initiative Trainee USAILI - INTERVIEW Uiversity of Nairobi WaterAid International icipe Project CAFOD - Catholic Agency for Overseas Development Egerton University EngenderHealth Goal Ireland Kenyan Banks Lake Victoria Basin Commission Peace Corps TANAPA TASAF Tanzania Social Action Fund Zanzibar University ACB AKIBA COMMERCIAL BANK AGRA Alliance for a Green Revolution in Africa Advans Bank Ethiopian Airlines Freedom House IITA International Institute of Tropical Agriculture Legal Moshi NMB BANK Resolute Tanzania Singida Uganda Uganda National Roads Authority University of Dar es salaam University of Dodoma British High Commission ChildFund EWURA FilmAid International NECTA TPDC Tanzania Civil Aviation Authority (TCAA) United States International University World Concern Aga Khan Foundation CBA Commercial Bank of Africa Ecomist Ernst and Young IUCN International Union for Conservation of Nature International Medical Corps Islamic Relief Kakira Sugar Musoma National Institute for Medical Research OPEN UNIVERSITY OF TANZANIA Relief International TAA Tanzania Airports Authority Trócaire Uganda Revenue Authority VODACOM TANZANIA VSF Belgium Architects Hivos IFC International Finance Corporation Ifakara Health Institute Inoorero University International Commercial Bank Kenya Red Cross Society MADEREVA Medical Oil and Gas Pwani University College SOKOINE UNIVERSITY Tumaini University Water Engineering AWF African Wildlife Foundation Acacia Mining Accounts African Virtual University Altima Africa Ardhi University Bank of Uganda Business Development Concultancy Del Monte Kenya Embassies Kenya Airports Authority Lake Victoria South Water Services Board Mara National Bank of Commerce RECORDS MANAGEMENT JOBS RUKWA Ruvuma Search for Common Ground Songea TTCL Tanzania Telecommunications Company Limited Unilever War Child International Zinduka Afrika ACORD AKU ​Aga Khan University Africa Nazarene University Africa Rice Center (AfricaRice) Aga Khan Health Services CRDB BANK Commercial Bank of Africa Daraja Tanzania Engineers Registration Board (ERB) Fina Bank International Potato Center International Potato Center (CIP) Intrahealth Jomo Kenyatta University Kilimanjaro Christian Medical Centre Kyambogo University Lindi Jobs MCL Mwananchi Communications MUHAS-harvad Moi University NBC BANK National University of Rwanda Ngorongoro Conservation Area Authority Njombe Nuru International Nzoia sugar Company RTI International SUA SOKOINE UNIVERSITY OF AGRICULTURE THE LAW SCHOOL OF TANZANIA TRA Tanzania Revenue Authority Tanzania Postal Bank The Foundation For Civil Society Udhamini wa Masomo Western Union AIR TANZANIA Action Against Hunger (ACF) Agricultural Society of Kenya BRALIRWA Bondo University College Caritas Comoros Concern Worldwide Conservation Jobs Consolidated Bank of Kenya DHL Express Ewaso Ngiro South River Basin Development Authority Geologist Gulf African Bank INSTITUTE OF ADULT EDUCATION Jomo Kenyatta University of Agriculture and Technology Kabale University Kabale University (KAB) Kenya Ports Authority KickStart International MORUWASA Morogoro Urban Water and Sanitation Authority MSH Management Sciences for Health Mumias Sugar Company Nairobi Hospital Nkumba University Rural Electrification Agency SOKINE UNIVERSITY SONGWE STAMIGOLD Stores TACAIDS TARURA TCU Tanzania Commission for Universities Tullow Oil World Lung Foundation (WLF) ALAF Limited Aga Khan Development Network (AKDN) Aga Khan Hospital Air Malawi American Refuge Committee BENKI YA POSTA - TPB BANK BTC Belgian Technical Cooperation Bhttp://www.blogger.com/img/blank.gifank of Tanzania Bioversity International CHF International Customer Service Jobs DANGOTE DIT DAR ES SALAAM INSTITUTE OF TECHNOLOGY Danida Dar es Salaam Institute of Technology Daystar University ECOBANK ETDCO Electrical Transmission and Distribution Construction and Maintenance Company European Union IFM INSTITUTE OF FINANCE MANAGEMENT INSURANCE JOBS - BIMA ITECH Internews® Network KUITWA KAZINI Kenya Accreditation Service Kenya Polytechnic University College Kilombero Sugar Company Kisii University College Kisumu Laboratory Jobs MSD MEDICAL STORES DEPARTMENT MSF Switzerland Management Sciences for Health Manyara Maseno University Ministry of State for Planning Muteesa 1 Royal University Médecins Sans Frontières NIDA National Identification Authority Narok University College OSHA Occupational safety and Health Authority Open Society Initiative for Eastern Africa (OSIEA) PA PAC PEPSI POLICE - POLISI Petroleum EngineerS RWANDA HOUSING AUTHORITY Seychelles Songas TBC TANZANIA BROADCASTING CORPORATION TBS TANZANIA BUREAU OF STANDARDS TFDA TANZANIA FOOD AND DRUGS AUTHORITY TIB - Tanzania Investment Bank Tanzania Mortagage Refinance Company Tanzania Teachers’ Union Transmara Sugar Company Tropical Pesticides Research Institute Tumba College of Technology Twiga Cement UNESCO UNOCHA Umma University University WRP Walter Reed Project ZANTEL ao uga
Powered by Blogger.