Mission Rwanda
Vacancy Announcement No. 15/12
An Equal Opportunity Employer
Open To: All interested candidates Position: Protocol Assistant/Events Coordinator
Location: U.S. Embassy, Kigali
Closing Date: 07/03/2012
Work Hours: 40 hours per week
Salary: *Ordinarily Resident (OR) RWF 6,863,229 (FSN-8) *Not-Ordinary Resident (NOR): USD 44,737 (FP-06- Final step to be Determined by Washington)
NOTE: ALL ORDINARILY RESIDENT APPLICANTS MUST HAVE THE REQUIRED WORK AND RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION. APPLICANTS NOT CONTACTED WITHIN 30 DAYS SHOULD CONSIDER THEIR APPLICATION UNSUCCESSFUL. APPLICANTS INTERVIEWED WILL BE ADVISED OF THE RESULTS OF THE INTERVIEW.
The Embassy of the United States of America in Kigali is recruiting for the position of Protocol Assistant/Events Coordinator.
BASIC FUNCTION OF POSITION
Performs the full range of protocol and representational duties of an LES Protocol Assistant/Events Coordinator for the Ambassador and Deputy Chief of Mission and is responsible for overseeing all protocol functions. Serves as liaison between the Executive Office and the Government of Rwanda, keeping current on all changes in high level GOR positions, recommending and scheduling meetings and representational events that support USG interests in Rwanda. Contacts include, but are not limited to, officials at the highest levels of GOR, political party leaders and prominent business leaders. Responsible for maintaining, managing and updating a Mission-wide contact database.
A copy of the complete position description listing all duties and responsibilities is available at the Human Resources Office.
QUALIFICATIONS
All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.
- University bachelor’s degree in Public Relations, Social Sciences, Administration or other relevant field, is required.
- Minimum of three years of responsible, professional experience in a position related to program organization, administration and protocol, event management, budgeting or record keeping with a company, local government, NGO, or international organization, is required.
- Level IV English, French and Kinyarwanda in speaking, writing and reading, is required.
- Thorough knowledge of Rwandan political institutions and structures, local social and diplomatic customs and practices, is required. Knowledge of a variety of reference books/resources related to protocol, diplomacy, event planning, is required. High motivation and ability to work independently with minimum supervision, is required.
- Skilled in MS word, Excel with ability to gain knowledge in other applications. Must demonstrate initiative, be detail-oriented and place a high priority on follow-up; able to plan and execute events from conception to aftermath; able to initiate discussion/action if a gap in planning/execution is discovered; able to work on several events/responsibilities at the same time and to set priorities in consultation with supervisor/control officers. Must enjoy working with a variety of people and be able to cooperate effectively. Ability to develop contacts at all levels in private and public sector.
SELECTION PROCESS
When equally qualified, US Citizen Eligible Family Members (AEFMs) and U.S. Veterans will be given preference. Therefore, it is essential that in the application the candidate fully address the required qualifications above.
ADDITIONAL SELECTION CRITERIA
1. Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy.
2. Current employees serving a probationary period are not eligible to apply.
3. Currently employed US Citizens EFMs who hold a FMA appointment are ineligible to apply for advertised positions within the first 90 calendar days of their employment.
4. Currently employed NORs hired under a Personal Services Agreement (PSA) are ineligible to apply for advertised positions within the 90 calendar days of their employment, unless currently hired into a position with a When Actually Employed (WAE) work schedule.
TO APPLY
Interested candidates for this position must submit the following for consideration of the application:
1. Universal Application for Employment as a Locally Employed Staff or Family Member (DS-174); or
2. A current resume or curriculum vitae that provides the same information found on the UAE (see Appendix B); or
3. A combination of both; i.e. Sections 1 -24 of the UAE along with a listing of the applicant’s work experience attached as a separate sheet; plus
4. Candidates who claim U.S. Veterans preference must provide a copy of their Form DD-214 with their application. Candidates who claim conditional U.S. Veterans preference must submit documentation confirming eligibility for a conditional preference in hiring with their application.
5. Any other documentation (e.g., essays, certificates, awards) that addresses the qualification requirements of the position as listed above.
SUBMIT APPLICATION BY HAND TO:
Human Resources Office
American Embassy
HR Office
2657 Avenue de la Gendarmerie
Kigali, Rwanda
B.P. 28 Kigali
OR BY EMAIL TO:
KigaliHRRecruitment@state.gov
(Please include in the subject line): Protocol Assistant – Events Coordinator.
Point of Contact
Javan Kajyambere, HRS, Ext.: 2733
Léandre Niyonsenga, HRA, Ext.: 2807
Tel: +250- 596400.
CLOSING DATE FOR THIS POSITION 07/03/2012
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