Reference: DFIDJOB-0222
Closing date: 15 June 2012
Interview date: Not Specified
Number of vacancies: 1
Salary: Tanzanian shillings1,457,251 - Tanzanian shillings per month (plus benefits)
Location: Dar Es Salaam, Tanzania
Appointment Terms: Permanent
Working Arrangements: Full-time
Specific requirements: Staff appointed in country (SAIC)
Brief description: DFID Tanzania is seeking to appoint a confident and well organised individual to fill in the post of Human Resources and Administrative Assistant. This is a great opportunity to work in an exciting, fast-paced and changing environment where continued process improvement and outstanding service delivery are key.
The main role of the HR and Administrative Assistant will be to provide administrative support to DFID Tanzania’s Corporate Service Team. S/he will be an enthusiastic and highly motivated individual and will work as an integral member of the team.
The Department for International Development (DFID) leads the UK Government’s fight against global poverty. DFID works in partnership with national governments, other development partners, civil society and the private sector to achieve the UN Millennium Development Goals.
Tanzania is one of DFID’s largest country programmes in Africa, with an annual aid framework of £150m per annum. A significant percentage of the DFID Tanzania programme is provided as General Budget Support to assist the Government in implementation of its National Strategy for Growth and the Reduction of Poverty (more popularly known as the MKUKUTA). This assistance is complemented by programmes to increase wealth creation, improve the provision of basic services, and build a more accountable democratic state.
The Human Resources and Administrative Assistant will be a flexible, self-motivated individual with drive, customer focus, integrity and exceptional attention to detail coupled with an aptitude for technology.
Main Responsibilities:
- Administer employee compensation, benefits and welfare programmes
- Assist with recruitment and induction of new staff
- Process work permits, security and medical clearance for new staff
- Maintain databases , electronic and paper files for the Corporate Services Team
- Process HR and Office Services payments
- Assist with the clearing and forwarding of freight
- Coordinate logistics for training and other office wide events
- Provide basic IT and office services support
- Purchase IT or office equipment as required, in liaison with the Procurement Officer
- Input to wider corporate returns
- Provide cover for the Receptionist during leave periods
- Other general administrative duties as required
Skills and Qualifications:
Necessary
- Excellent planning and organisation skills
- Excellent communication skills
- Good teamworking skills
- Basic understanding of HR and Administrative policy and regulations
- Excellent IT skills
Desirable
- Ability to analyse and interpret complex information
- Good change management skills
- Background in Human Resources
Compensation package
The gross monthly salary for this position is Tanzanian shillings 1,457,251 plus benefits. This is a full time post and is based in Dar es Salaam, Tanzania. Applicants must be legally authorised to work in the United Republic of Tanzania. Appointment will be under local terms and conditions and is subject to medical and security clearance.
How to apply
If you believe you are the right candidate for this position, please submit your CV together with a one page statement describing why you would be a good candidate for this job to the address below:
Ref: DFID HR and Administrative Assistant Vacancy
Attn: Human Resources Manager
DFID Tanzania
P.O. Box 9200
5th Floor, Umoja House
Garden Ave / Mirambo St
Dar es Salaam
Tanzania
E-mail: Tanzania-recruitment@dfid.gov.uk
To be considered, your application must reach us by 12.00 noon on Friday, 15th June 2012.
Please send only the requested documents, do not send or attach copies of certificates, diplomas or references. Only candidates shortlisted for interview will be contacted, and will be required to bring appropriate certificates and diplomas for verification.
If you are applying for any other vacancy advertised by DFID, the British Council, or British High Commission, please state this in your application as we will be holding joint interviews for some of the posts.
Interview and start date
Short-listed candidates for this vacancy will be required to attend an interview and complete a series of aptitude and written tests. Interviews for the HR and Administrative Assistant Post have provisionally been scheduled to take place in July 2012. The planned start date for this position is August 2012.
Equal Opportunities
DFID is an Equal Opportunities Employer. Applications are welcomed from all parts of the community, and we actively encourage interest from women, ethnic minority groups and those with disabilities. Selection is on merit.
DFID operates a Guaranteed Interview Scheme (GIS). This means that any candidate with a disability who satisfies the minimum essential criteria for an advertised vacancy is guaranteed an interview. Please say in your application if you wish to apply under the GIS.
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