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Human Resource & Administration Assistant

by Kazi Bongo  |  at  4:55:00 AM

RedR UK – Nairobi Office invites applications from Kenyan nationals for the position of Human Resource & Administration Assistant. The details of the position and procedure for application are appended below.

Job title: HR & Administration Assistant

Purpose: To provide HR and Administrative support to the RedR, Nairobi office
Responsible to: Programme Support Manager
Location: Nairobi, Kenya
Position type: Full-time position open to Kenyan nationals only
Salary: Kshs.677,587 per annum (Grade 3, step 1)
Period: Fixed term until 28 February 2013
Other: As defined in our standard contract terms
Closing date: 18 June, 2012

RedR and the work we do

Each year millions of people around the world feel the effects of natural disaster and conflict. RedR is an international charity that improves the effectiveness of disaster relief, helping save and rebuild the lives of people affected by disaster worldwide.

We do this by delivering essential training and support to relief organisations and their staff, and by supplying skilled professionals to humanitarian programmes.

Job Description

The HR and Administration Assistant will provide support to the Programme Support Manager on the day-to-day administration and liaison functions for field office.

Human Resource:
  • Process payroll, providing for PAYE, NHIF and NSSF to be remitted to the respective Govt. Offices and updating recurrent changes, print out pay slips and distribute.
  • Day-to-day accurate data entry of personnel records in the HRIS system, i.e. sick leave, annual leave, R&R, income tax, social insurance, contact and dependant details etc.
  • Assist with providing answers to routine HR and Administration queries and follow up with staff on planning and prompt submission of leave forms, time sheets, travel plans, work plans, appraisals etc.
  • Follow-up on routine staff medical issues with the Insurance Company i.e. registration forms, medical examinations, medical cards for new members, cancellations and medical reports etc.
  • Represent RedR in HR and Administration forums in the absence of the Programme Support Manager.
  • Liaison person with KIMISITU SACCO.
  • Assist the Programme Support Manager with compilation of analyses for various HR related information shared on the HR Network to assist in RedR policy and procedures development.
  • Maintain up-to-date soft (scanning where necessary) and hard copies of HR and Administration records and provide information when required for monthly and quarterly staff, board and donor interim and final reports as per deadlines given.
Administration:
  • Manage the office calendar and circulate regularly as instructed.
  • Coordinate logistics for events and functions i.e. booking of venue, confirmation of participants, purchase of required items, setting up appointments etc.
  • Liaison person with the travel agent on flight bookings, invoicing and monthly reports.
  • Oversee office repairs and installations as directed.
  • Assist visitors with flight bookings, transport arrangements, itineraries, hotel bookings etc.
  • Assist staff with procurement of goods and services - preparation of requisition forms, sourcing, preparation of comparative analysis, and payment documents after invoices are received. Occasionally visit vendor premises either to collect items or verify specifications.
  • Inventory and stationary control and asset management, assigning numbers and updating asset list regularly.
  • Driver Scheduling and monitoring.
  • Participate in the development of RedR policies and procedures, providing comments for the effectiveness of the programme.
  • Ensure that administrative records are kept updated, prequalified supplier list and contact details, staff contact lists etc.
  • Manage post-paid telephone phone bills, charging out accordingly personal and official calls.
  • Manage all contracts, prompting the Programme Support Manager when renewals are due.
  • Maintain records related to government procedures, circulars and correspondence.
  • Develop an understanding of RedR courses and an ability to communicate and market the courses to local and international NGOs.
  • Provide support in printing, copying, binding and burning CD.
  • One of the office security focal points, ensuring installation and implementation of security measures as directed.
  • Adhere to the Programme Support Manager’s instructions and guidance to ensure that processes and procedures are in line with RedR policies, guidelines and acceptable standards.
  • Work in close collaboration with other staff members, and provide back up support where necessary.
  • Liaise and communicate through line management with the UK and Juba Offices.
Other tasks:

Any other duties specified by the Programme Support Manager as appropriate for the role.

Person Specification
  • Bachelor of Commerce Degree in Human Resource Management, Business Administration, or other related fields preferred
  • Proven experience in Human Resource management and administration not less than three years
  • Excellent computer literacy in Excel and Word
  • Strong office administrative experience with basic finance experience a strong advantage
  • Experience in liaising with Government offices, NGOs, UN and other organisations.
  • Strong commitment to humanitarian work, preferably with more than one year’s experience of working with an NGO
  • Good interpersonal and team working skills, within a multicultural setting
  • Strong organisational and time management skills
  • Good spoken and written English
  • Proactive approach to work and able to work with limited supervision at various points
  • Flexibility and a can-do approach to tasks and the ability to adapt to a changing and challenging environment.
  • Familiarity with and commitment to RedR’s vision and mission, and willingness to promote this in the field
How to apply:

To apply please visit the RedR UK website at :
http://www.redr.org.uk/en/About_us/Jobs/How_to_apply.cfm and download the RedR Application form.

Fill in the form and submit it along with a copy of your curriculum vitae (CV) via e-mail to HR.kenya@redr.org.uk on or before the closing date – 18th June, 2012.

Please indicate the position applied for in the subject line of the e-mail.

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Tanzania Kenya NGO JOBS Uganda Best Jobs Consultancy Rwanda ICT JOBS United Nations Administrative Sudan Best Jobs Finance Health - Medical Engineering Ethiopia Agricultural Education Lecturer Human Resources Somalia Congo - Kinshasa Media Legal Jobs Monitoring and Evaluation Bank Jobs World Vision Mining Burundi African Barrick Gold Zambia Procurement Sales and Marketing Accountant US EMBASSY Mozambique East African Community Telecoms Research CARE International Save The Children Malawi Plan International South Sudan Oxfam Arusha African Development Bank Scholarships Finance and Administration SafariCom Aviation The Commonwealth American Embassy Sales Catholic Relief Services Zanzibar Environmental USAID Operations UNDP FHI 360 Security World Bank Economist TradeMark East Africa Unicef Hospitality Managers International Rescue Committee (IRC) Accounting Restless Development AMREF COOPI - Cooperazione Internazionale Path International Civil Engineers African Union AfDB African Development Bank Driver - Logistics Morogoro Marketing Utumishi Tigo Jobs Dar es salaam PSI Population Services International Pwc PricewaterhouseCoopers Teaching Au African Union East African Breweries North Mara Gold Mine ACTED Mwanza Djibouti Malaria Consortium Bulyanhulu Gold Mine DFID FINCA JOBS Buzwagi Gold Mine COMESA Driver International Jobs Jhpiego Mbeya Adeso Danish Refugee Council Handicap International Kilimanjaro Rio Tinto Pact International Solidarités International EGPAF Elizabeth Glaser Pediatric AIDS Foundation Logistics Tender Coca-Cola Nairobi Nation Media Group Africare Norwegian Refugee Council Samaritan's Purse Chemonics International COUNTRY DIRECTOR ICAP of Columbia University InterShips Precision Air RwandAir Marie Stopes International (MSI) Serengeti Breweries Ltd Climate Change IGAD Serengeti Breweries Tetra Tech ARD Volunteer One Acre Fund Clinton Health Access Initiative (CHAI Technoserve Twaweza East Africa Project Management Lutheran World Federation SADC Secretariat Vso International ACDI/VOCA ActionAid Halmashauri Tanga Agha Khan Iringa Kenya Commercial Bank World Agroforestry Centre Deloitte East Africa International Organization for Migration (IOM) COMESA Secretariat: Software Engineering Tanzania Breweries Pathfinder International World Health Organization Safety and Security British Council Futures Group KPMG Tanzania Electric Supply Company UN-Habitat WFP World Food Programme Barclays GEITA GOLD MINING GOAL Shinyanga Jobs WWF World Wide Fund for Nature Microsoft Mombasa Tanzania Ports Authority Family Health International (FHI) IBM EAST AFRICA IntraHealth International Mercy Corps Tabora Community Development Jobs Data Base Management East African Development Bank Electrical Engineer ICAP - TZ KEMRI/CDC Program TANESCO WaterAid Tanzania AccessBank Auditor Dodoma Google Africa Stanbic Bank Amnesty Food and Agriculture Organization Horn Relief Kampala Management Systems International (MSI) SNV International Standard Chartered Bank VETA Christian Aid DIAMOND TRUST BANK Helen Keller International Help Age TANROADS Uganda Telecom Airtel Africa Marie Stopes Web Development Agriculture Jobs B B C WORLD SERVICE Equity Bank Human Rights Kigali Makerere University Nile Basin Initiative Kenyatta University Mtwara Mzumbe University Nile Breweries Limited Tulawaka Gold Mine University of Nairobi kenya Airways Internships MTN NSSF National Social Security Fund Nepad Partners in Health Room to Read TCRA UNWOMEN African Wildlife foundation (AWF) Bank of Tanzania KEMRI Librarian MENTOR Initiative SUMATRA Uiversity of Nairobi WaterAid International icipe Project CAFOD - Catholic Agency for Overseas Development Egerton University EngenderHealth Goal Ireland Kenyan Banks Lake Victoria Basin Commission Muhimbili National Hospital Peace Corps TASAF Tanzania Social Action Fund Zanzibar University ACB AKIBA COMMERCIAL BANK AGRA Alliance for a Green Revolution in Africa Advans Bank Ethiopian Airlines Freedom House IITA International Institute of Tropical Agriculture KCB BANK Legal Resolute Tanzania Uganda National Roads Authority British High Commission ChildFund FilmAid International Kagera Moshi NECTA TANAPA Tanzania Civil Aviation Authority (TCAA) USAILI - INTERVIEW United States International University University of Dar es salaam University of Dodoma World Concern Aga Khan Foundation EWURA Ernst and Young IUCN International Union for Conservation of Nature International Medical Corps Islamic Relief Kakira Sugar Musoma National Institute for Medical Research OPEN UNIVERSITY OF TANZANIA Relief International TAA Tanzania Airports Authority TPDC Trainee Trócaire Uganda Revenue Authority VSF Belgium Architects Ecomist Hivos IFC International Finance Corporation Ifakara Health Institute Inoorero University International Commercial Bank Kenya Red Cross Society Kigoma Oil and Gas Pwani University College SOKOINE UNIVERSITY Tumaini University Uganda AWF African Wildlife Foundation Accounts African Virtual University Altima Africa Ardhi University Bank of Uganda Business Development CBA Commercial Bank of Africa Concultancy Del Monte Kenya Embassies Kenya Airports Authority Lake Victoria South Water Services Board Medical National Bank of Commerce Search for Common Ground TTCL Tanzania Telecommunications Company Limited Unilever War Child International Water Engineering Zinduka Afrika ACORD AKU ​Aga Khan University Africa Nazarene University Africa Rice Center (AfricaRice) Aga Khan Health Services Commercial Bank of Africa Daraja Tanzania Engineers Registration Board (ERB) Fina Bank International Potato Center International Potato Center (CIP) Intrahealth Jomo Kenyatta University Kilimanjaro Christian Medical Centre Kyambogo University Lindi Jobs MCL Mwananchi Communications MUHAS-harvad Moi University National University of Rwanda Nuru International Nzoia sugar Company RECORDS MANAGEMENT JOBS RTI International RUKWA Singida THE LAW SCHOOL OF TANZANIA TRA Tanzania Revenue Authority The Foundation For Civil Society Western Union Acacia Mining Action Against Hunger (ACF) Agricultural Society of Kenya BRALIRWA Bondo University College Caritas Comoros Concern Worldwide Conservation Jobs Consolidated Bank of Kenya DHL Express Ewaso Ngiro South River Basin Development Authority Geologist Graduates Gulf African Bank INSTITUTE OF ADULT EDUCATION Jomo Kenyatta University of Agriculture and Technology Kabale University Kabale University (KAB) Kenya Ports Authority KickStart International MORUWASA Morogoro Urban Water and Sanitation Authority MSH Management Sciences for Health Mara Mumias Sugar Company NBC BANK Nairobi Hospital Ngorongoro Conservation Area Authority Nkumba University Rural Electrification Agency Ruvuma SOKINE UNIVERSITY Stores TACAIDS Tanzania Postal Bank Tullow Oil World Lung Foundation (WLF) ALAF Limited Aga Khan Development Network (AKDN) Aga Khan Hospital Air Malawi American Refuge Committee BTC Belgian Technical Cooperation Bhttp://www.blogger.com/img/blank.gifank of Tanzania Bioversity International CHF International CRDB BANK Customer Service Jobs DIT DAR ES SALAAM INSTITUTE OF TECHNOLOGY Danida Dar es Salaam Institute of Technology Daystar University European Union IFM INSTITUTE OF FINANCE MANAGEMENT ITECH Internews® Network KUITWA KAZINI Kenya Accreditation Service Kenya Polytechnic University College Kisii University College Kisumu Laboratory Jobs MSF Switzerland Management Sciences for Health Manyara Maseno University Ministry of State for Planning Muteesa 1 Royal University Médecins Sans Frontières Narok University College OSHA Occupational safety and Health Authority Open Society Initiative for Eastern Africa (OSIEA) PA PAC Petroleum EngineerS RWANDA HOUSING AUTHORITY STAMIGOLD SUA SOKOINE UNIVERSITY OF AGRICULTURE Seychelles Songas Songea TBC TANZANIA BROADCASTING CORPORATION TBS TANZANIA BUREAU OF STANDARDS TFDA TANZANIA FOOD AND DRUGS AUTHORITY TIB - Tanzania Investment Bank Tanzania Mortagage Refinance Company Tanzania Teachers’ Union Transmara Sugar Company Tropical Pesticides Research Institute Tumba College of Technology Twiga Cement UNOCHA Umma University University WRP Walter Reed Project ZANTEL ao uga
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