Human Resource & Administration Assistant

RedR UK – Nairobi Office invites applications from Kenyan nationals for the position of Human Resource & Administration Assistant. The details of the position and procedure for application are appended below.

Job title: HR & Administration Assistant
Purpose: To provide HR and Administrative support to the RedR, Nairobi office
Responsible to: Programme Support Manager
Location: Nairobi, Kenya
Position type: Full-time position open to Kenyan nationals only
Salary: Kshs.677,587 per annum (Grade 3, step 1)
Period: Fixed term until 28 February 2013
Other: As defined in our standard contract terms
Closing date: 18 June, 2012

RedR and the work we do

Each year millions of people around the world feel the effects of natural disaster and conflict. RedR is an international charity that improves the effectiveness of disaster relief, helping save and rebuild the lives of people affected by disaster worldwide.

We do this by delivering essential training and support to relief organisations and their staff, and by supplying skilled professionals to humanitarian programmes.

Job Description

The HR and Administration Assistant will provide support to the Programme Support Manager on the day-to-day administration and liaison functions for field office.

Human Resource:
  • Process payroll, providing for PAYE, NHIF and NSSF to be remitted to the respective Govt. Offices and updating recurrent changes, print out pay slips and distribute.
  • Day-to-day accurate data entry of personnel records in the HRIS system, i.e. sick leave, annual leave, R&R, income tax, social insurance, contact and dependant details etc.
  • Assist with providing answers to routine HR and Administration queries and follow up with staff on planning and prompt submission of leave forms, time sheets, travel plans, work plans, appraisals etc.
  • Follow-up on routine staff medical issues with the Insurance Company i.e. registration forms, medical examinations, medical cards for new members, cancellations and medical reports etc.
  • Represent RedR in HR and Administration forums in the absence of the Programme Support Manager.
  • Liaison person with KIMISITU SACCO.
  • Assist the Programme Support Manager with compilation of analyses for various HR related information shared on the HR Network to assist in RedR policy and procedures development.
  • Maintain up-to-date soft (scanning where necessary) and hard copies of HR and Administration records and provide information when required for monthly and quarterly staff, board and donor interim and final reports as per deadlines given.
Administration:
  • Manage the office calendar and circulate regularly as instructed.
  • Coordinate logistics for events and functions i.e. booking of venue, confirmation of participants, purchase of required items, setting up appointments etc.
  • Liaison person with the travel agent on flight bookings, invoicing and monthly reports.
  • Oversee office repairs and installations as directed.
  • Assist visitors with flight bookings, transport arrangements, itineraries, hotel bookings etc.
  • Assist staff with procurement of goods and services - preparation of requisition forms, sourcing, preparation of comparative analysis, and payment documents after invoices are received. Occasionally visit vendor premises either to collect items or verify specifications.
  • Inventory and stationary control and asset management, assigning numbers and updating asset list regularly.
  • Driver Scheduling and monitoring.
  • Participate in the development of RedR policies and procedures, providing comments for the effectiveness of the programme.
  • Ensure that administrative records are kept updated, prequalified supplier list and contact details, staff contact lists etc.
  • Manage post-paid telephone phone bills, charging out accordingly personal and official calls.
  • Manage all contracts, prompting the Programme Support Manager when renewals are due.
  • Maintain records related to government procedures, circulars and correspondence.
  • Develop an understanding of RedR courses and an ability to communicate and market the courses to local and international NGOs.
  • Provide support in printing, copying, binding and burning CD.
  • One of the office security focal points, ensuring installation and implementation of security measures as directed.
  • Adhere to the Programme Support Manager’s instructions and guidance to ensure that processes and procedures are in line with RedR policies, guidelines and acceptable standards.
  • Work in close collaboration with other staff members, and provide back up support where necessary.
  • Liaise and communicate through line management with the UK and Juba Offices.
Other tasks:

Any other duties specified by the Programme Support Manager as appropriate for the role.

Person Specification
  • Bachelor of Commerce Degree in Human Resource Management, Business Administration, or other related fields preferred
  • Proven experience in Human Resource management and administration not less than three years
  • Excellent computer literacy in Excel and Word
  • Strong office administrative experience with basic finance experience a strong advantage
  • Experience in liaising with Government offices, NGOs, UN and other organisations.
  • Strong commitment to humanitarian work, preferably with more than one year’s experience of working with an NGO
  • Good interpersonal and team working skills, within a multicultural setting
  • Strong organisational and time management skills
  • Good spoken and written English
  • Proactive approach to work and able to work with limited supervision at various points
  • Flexibility and a can-do approach to tasks and the ability to adapt to a changing and challenging environment.
  • Familiarity with and commitment to RedR’s vision and mission, and willingness to promote this in the field
How to apply:

To apply please visit the RedR UK website at :
http://www.redr.org.uk/en/About_us/Jobs/How_to_apply.cfm and download the RedR Application form.

Fill in the form and submit it along with a copy of your curriculum vitae (CV) via e-mail to HR.kenya@redr.org.uk on or before the closing date – 18th June, 2012.

Please indicate the position applied for in the subject line of the e-mail.
Human Resource & Administration Assistant Human Resource & Administration Assistant Reviewed by Kazi Bongo on 4:55:00 AM Rating: 5

No comments:

JOBS CATEGORY

Tanzania Kenya NGO JOBS Uganda Best Jobs Consultancy Rwanda ICT JOBS Administrative United Nations Sudan Best Jobs Finance Health - Medical Engineering Ethiopia Education Agricultural Lecturer Human Resources Somalia Media Congo - Kinshasa Legal Jobs Bank Jobs Monitoring and Evaluation Mining World Vision Burundi Procurement Accountant African Barrick Gold Zambia Sales and Marketing US EMBASSY East African Community Mozambique Telecoms Research CARE International Save The Children Plan International Arusha Malawi South Sudan Oxfam Scholarships African Development Bank Finance and Administration SafariCom Aviation The Commonwealth American Embassy Sales Zanzibar Environmental Catholic Relief Services Dar es salaam USAID Operations FHI 360 UNDP Security World Bank Economist TradeMark East Africa Unicef Hospitality Managers International Rescue Committee (IRC) Restless Development Accounting Civil Engineers AMREF Morogoro Utumishi AfDB African Development Bank COOPI - Cooperazione Internazionale Driver - Logistics Path International Mwanza African Union Tigo Jobs Marketing Mbeya Teaching Au African Union PSI Population Services International Pwc PricewaterhouseCoopers East African Breweries North Mara Gold Mine ACTED Djibouti Malaria Consortium Bulyanhulu Gold Mine DFID Driver Buzwagi Gold Mine Jhpiego COMESA FINCA JOBS International Jobs Adeso Danish Refugee Council Kilimanjaro Nairobi Coca-Cola Handicap International Pact International Rio Tinto Solidarités International Tender EGPAF Elizabeth Glaser Pediatric AIDS Foundation Logistics Serengeti Breweries Ltd Nation Media Group Africare Norwegian Refugee Council Samaritan's Purse Chemonics International COUNTRY DIRECTOR ICAP of Columbia University InterShips Precision Air RwandAir Marie Stopes International (MSI) Serengeti Breweries Volunteer Climate Change IGAD Tetra Tech ARD Agriculture Jobs Dodoma Iringa One Acre Fund Project Management Clinton Health Access Initiative (CHAI Technoserve Twaweza East Africa ActionAid Lutheran World Federation SADC Secretariat Tanga Vso International ACDI/VOCA Halmashauri Agha Khan Kenya Commercial Bank World Agroforestry Centre Deloitte East Africa International Organization for Migration (IOM) COMESA Secretariat: Software Engineering Safety and Security Shinyanga Jobs Tanzania Breweries Pathfinder International World Health Organization KPMG TANROADS Tanzania Electric Supply Company British Council Futures Group KCB BANK UN-Habitat WFP World Food Programme Barclays GEITA GOLD MINING TANESCO Electrical Engineer Food and Agriculture Organization GOAL Mombasa Tabora WWF World Wide Fund for Nature Microsoft Tanzania Ports Authority East African Development Bank Family Health International (FHI) IBM EAST AFRICA IntraHealth International Mercy Corps SERIKALINI - GOVERNMENT OF TANZANIA AccessBank Community Development Jobs Data Base Management Google Africa ICAP - TZ KEMRI/CDC Program WaterAid Tanzania Auditor SNV International Stanbic Bank Amnesty Horn Relief Kampala Management Systems International (MSI) Standard Chartered Bank VETA Christian Aid DIAMOND TRUST BANK Helen Keller International Help Age Mtwara Uganda Telecom Airtel Africa Equity Bank Internships Marie Stopes TCRA Web Development B B C WORLD SERVICE Human Rights Kigali Makerere University Nile Basin Initiative Kenyatta University Kigoma Mzumbe University NSSF National Social Security Fund Nile Breweries Limited Tulawaka Gold Mine University of Nairobi kenya Airways Bank of Tanzania Graduates MTN Muhimbili National Hospital Nepad Partners in Health Room to Read SUMATRA UNWOMEN African Wildlife foundation (AWF) KEMRI Kagera Librarian MENTOR Initiative Trainee USAILI - INTERVIEW Uiversity of Nairobi WaterAid International icipe Project CAFOD - Catholic Agency for Overseas Development Egerton University EngenderHealth Goal Ireland Kenyan Banks Lake Victoria Basin Commission Peace Corps TANAPA TASAF Tanzania Social Action Fund Zanzibar University ACB AKIBA COMMERCIAL BANK AGRA Alliance for a Green Revolution in Africa Advans Bank Ethiopian Airlines Freedom House IITA International Institute of Tropical Agriculture Legal Moshi NMB BANK Resolute Tanzania Singida Uganda Uganda National Roads Authority University of Dar es salaam University of Dodoma British High Commission ChildFund EWURA FilmAid International NECTA TPDC Tanzania Civil Aviation Authority (TCAA) United States International University World Concern Aga Khan Foundation CBA Commercial Bank of Africa Ecomist Ernst and Young IUCN International Union for Conservation of Nature International Medical Corps Islamic Relief Kakira Sugar Musoma National Institute for Medical Research OPEN UNIVERSITY OF TANZANIA Relief International TAA Tanzania Airports Authority Trócaire Uganda Revenue Authority VODACOM TANZANIA VSF Belgium Architects Hivos IFC International Finance Corporation Ifakara Health Institute Inoorero University International Commercial Bank Kenya Red Cross Society MADEREVA Medical Oil and Gas Pwani University College SOKOINE UNIVERSITY Tumaini University Water Engineering AWF African Wildlife Foundation Acacia Mining Accounts African Virtual University Altima Africa Ardhi University Bank of Uganda Business Development Concultancy Del Monte Kenya Embassies Kenya Airports Authority Lake Victoria South Water Services Board Mara National Bank of Commerce RECORDS MANAGEMENT JOBS RUKWA Ruvuma Search for Common Ground Songea TTCL Tanzania Telecommunications Company Limited Unilever War Child International Zinduka Afrika ACORD AKU ​Aga Khan University Africa Nazarene University Africa Rice Center (AfricaRice) Aga Khan Health Services CRDB BANK Commercial Bank of Africa Daraja Tanzania Engineers Registration Board (ERB) Fina Bank International Potato Center International Potato Center (CIP) Intrahealth Jomo Kenyatta University Kilimanjaro Christian Medical Centre Kyambogo University Lindi Jobs MCL Mwananchi Communications MUHAS-harvad Moi University NBC BANK National University of Rwanda Ngorongoro Conservation Area Authority Njombe Nuru International Nzoia sugar Company RTI International SUA SOKOINE UNIVERSITY OF AGRICULTURE THE LAW SCHOOL OF TANZANIA TRA Tanzania Revenue Authority Tanzania Postal Bank The Foundation For Civil Society Udhamini wa Masomo Western Union AIR TANZANIA Action Against Hunger (ACF) Agricultural Society of Kenya BRALIRWA Bondo University College Caritas Comoros Concern Worldwide Conservation Jobs Consolidated Bank of Kenya DHL Express Ewaso Ngiro South River Basin Development Authority Geologist Gulf African Bank INSTITUTE OF ADULT EDUCATION Jomo Kenyatta University of Agriculture and Technology Kabale University Kabale University (KAB) Kenya Ports Authority KickStart International MORUWASA Morogoro Urban Water and Sanitation Authority MSH Management Sciences for Health Mumias Sugar Company Nairobi Hospital Nkumba University Rural Electrification Agency SOKINE UNIVERSITY SONGWE STAMIGOLD Stores TACAIDS TARURA TCU Tanzania Commission for Universities Tullow Oil World Lung Foundation (WLF) ALAF Limited Aga Khan Development Network (AKDN) Aga Khan Hospital Air Malawi American Refuge Committee BENKI YA POSTA - TPB BANK BTC Belgian Technical Cooperation Bhttp://www.blogger.com/img/blank.gifank of Tanzania Bioversity International CHF International Customer Service Jobs DANGOTE DIT DAR ES SALAAM INSTITUTE OF TECHNOLOGY Danida Dar es Salaam Institute of Technology Daystar University ECOBANK ETDCO Electrical Transmission and Distribution Construction and Maintenance Company European Union IFM INSTITUTE OF FINANCE MANAGEMENT INSURANCE JOBS - BIMA ITECH Internews® Network KUITWA KAZINI Kenya Accreditation Service Kenya Polytechnic University College Kilombero Sugar Company Kisii University College Kisumu Laboratory Jobs MSD MEDICAL STORES DEPARTMENT MSF Switzerland Management Sciences for Health Manyara Maseno University Ministry of State for Planning Muteesa 1 Royal University Médecins Sans Frontières NIDA National Identification Authority Narok University College OSHA Occupational safety and Health Authority Open Society Initiative for Eastern Africa (OSIEA) PA PAC PEPSI POLICE - POLISI Petroleum EngineerS RWANDA HOUSING AUTHORITY Seychelles Songas TBC TANZANIA BROADCASTING CORPORATION TBS TANZANIA BUREAU OF STANDARDS TFDA TANZANIA FOOD AND DRUGS AUTHORITY TIB - Tanzania Investment Bank Tanzania Mortagage Refinance Company Tanzania Teachers’ Union Transmara Sugar Company Tropical Pesticides Research Institute Tumba College of Technology Twiga Cement UNESCO UNOCHA Umma University University WRP Walter Reed Project ZANTEL ao uga
Powered by Blogger.