Job #: | 121332 |
Title: | Finance Assistant -Nairobi |
Job Stream: | Resource Management |
Location: | Nairobi, Kenya |
Closing Date: | 06/17/2012 |
Background / General description: | |
The International Finance Corporation (IFC), the private sector arm of the World Bank Group, promotes sustainable private sector investment in developing countries as a way to reduce poverty and improve people’s lives. The IFC Nairobi office is seeking to recruit a Finance Assistant responsible for financial and accounting related functions for the office. | |
Duties and Accountabilities: | |
Reporting to the Regional Financial Controller (RFC) of the Sub-Saharan Africa Department, the Finance Assistant will perform the following key duties: SAP/Imprest Administration • Processing and payment of the following in SAP: - local staff salaries and benefits - consulting contracts, fee invoices - purchase orders - travel advances and other travel-related expenses - all other payables and miscellaneous payments - writing checks and initiating electronic payments • Monthly reconciliation of bank accounts; • Ensuring that imprest fund and petty cash are adequately funded at all times through regular monitoring and replenishment; • Timely recording of office (shared) expenses • Where applicable, monitoring and processing refund for VAT and other reimbursable taxes; • Monthly review of expenses for accuracy, and ensuring timely corrections/adjustments of erroneous transactions; • Consulting and interacting with clients inside and outside IFC to effect timely payments and resolve accounting-related issues; • Monitor office supplies inventory and purchases. Fixed Assets Administration • Posting all asset procurements and disposals in conformity with WBG policies and procedures; • Ensuring all assets are properly identified, tagged and recorded in SAP; • Ensuring all assets are appropriately covered by insurance; • Ensuring regular physical inventory is conducted and that all missing items are reported and appropriately resolved. Travel • Reviewing documentation for travel requests and Statements of Expense; • Providing guidance to travelers and ensure that World Bank Group travel policies and procedures are followed. Other Responsibilities • Ensuring that all financial records and files (e.g., supporting documents for expenditures, contracts, purchase orders, fixed asset inventory, etc) in the office are well organized, maintained and updated; • Acting as the focal person in the office on all World Bank Group policies and procedures relating to SAP, imprest and petty cash; • Ensuring that office vehicle usage policies and procedures are adhered to, analyzing the trends in maintenance/fuel costs and advising the Unit Manager as appropriate; • Reconciling vouchers on visitors usage of the office. Ensuring that the office is reimbursed for personal calls, copies, vehicle usage and other personal costs; • Acts as contact person for internal and external audits of the office on behalf of the RFC • Ensures that office vehicle usage policies and procedures are adhered to, analyses the trends in maintenance/fuel costs and advices the Unit Manager as appropriate • Performs other duties as required | |
Selection Criteria: | |
• Degree in finance, accounting or related field; • At least two years’ relevant work experience in a busy office environment; • Proficiency in using advanced functions on standard computer applications (Windows applications: WORD, EXCEL, POWERPOINT etc); • Knowledge of and ability to execute diverse and intricate work procedures related to the timely processing and production of assigned outputs and supporting administrative activities; • Ability to retrieve reference materials from various sources (e.g., databases or other filing systems, joint library, internet, etc.); • Demonstrated use of initiative and ability to make appropriate linkages in work requirements and anticipate next steps; • Ability to follow through on team priorities in the absence of the team leader and respond to requests for information; • Ability to pass relevant World Bank Group tests as required; • Sound organizational skills and ability to prioritize and deliver assignments as required and ability to work under pressure and to meet tight • Strong written and oral communications skills, fluency in English is essential Success factors of the job are: prioritization of work, teamwork, initiative and excellent attitude towards work in a constantly changing environment, demonstration of ability to work under pressure, ability to handle multiple tasks simultaneously and distribute time effectively. | |
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Finance Assistant - Nairobi, Kenya
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