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Procurement Specialist: Re-advertisement

by Kazi Bongo  |  in UNDP at  7:46:00 AM

Please note that this is a re-advertisement. Previous applicants need not apply.

UNDP is a key partner to the Global Fund to Fight HIV/AIDS, Tuberculosis and Malaria (GFATM) and is the UN agency assuming the role of Principal Recipient of GFATM grants. As the Principle Recipient of 5 grants (2005-2011) from the Global Fund to Fight HIV/AIDS, Tuberculosis and Malaria (GFATM) amounting to USD 300 million, UNDP is managing the largest fund portfolio in the Arab region. UNDP‘s management role consists in implementing grants, ensuring financial accountability, and training of more than 32 national and international counterparts on programme management and financial accountability. In its role as Principle Recipient, UNDP ensures quality financial management, timely procurement of supplies, and efficient monitoring and service delivery.

Procurement represents a major portion of expenditure of the GFATM Programme. The Procurement Specialist will play an important part in the programme’s vendor management system where he/she will identify and assess potential and relevant service providers through a competitive process.
Under the overall guidance of Programme Manager, the Procurement Specialist is responsible for the supervision of the GFATM procurement team. The Procurement Specialist promotes a collaborative, client-focused, quality and results-oriented approach in the team. The Procurement Specialist works in close collaboration with the programme, finance, and monitoring and evaluations staff within the Global Fund unit, the Country Office and the Procurement Support Office in Copenhagen.

Duties and Responsibilities

Under the guidance and supervision of the Programme Manager, the Procurement Specialist ensures the provision of effective and efficient procurement activities, with the following responsibilities:
  • Ensures full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies including elaboration of the effective internal control, proper design and functioning of a client-oriented procurement management system;
  • Ensures GFATM Procurement business processes mapping and elaboration/establishment of internal Standard Operating Procedures (SOPs) in Procurement, control of the workflows in the Procurement Unit, harmonization of the workflows in the office;
  • Conceptualization, elaboration and implementation of contract strategy for GFATM including tendering processes and evaluation, contractor appraisal, evaluation and negotiation of offers, management of the contract and contractor, legal considerations and payment conditions, risk assessment;
  • Conceptualization, elaboration and implementation of strategic procurement for GFATM including sourcing strategy, supplier selection and evaluation, quality management, customer relationship management, e-procurement introduction and promotion, performance measurement;
  • Ensure timely and proper preparation of procurement plans for the different GFATM grants, establishment of the deadlines and monitoring of their implementation;
  • Establishment and implementation of proper monitoring system and control of procurement processes including organization of RFQ, ITB or RFP, receipt and evaluation of quotations, bids or proposals, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulations;
  • Certification of submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP);
  • Elaboration and implementation of the internal control system which ensures that Purchase Orders (PO) are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems;
  • Management of the implementation of the procurement processes monitoring system and mechanisms to eliminate deficiencies in procurement;
  • Takes the lead on developing a strategy for appropriate integration of UNDP / GFATM procurement practices with those of other agencies (including WHO, UNICEF, etc.), and towards strengthening Governmental /Ministry of Health capacity and provides support and guidance to all stakeholders in procurement at all stages of the procurement cycle;
  • Leads the development and/or review of tools, processes and systems for the planning, management and monitoring of procurement activities in order to meet Sub-Recipients’ needs and UNDP’s deliverables vis-à-vis the Global Fund;
  • Ensures that Sub-Recipients are sufficiently advised on procurement issues at proposal development stage, so that their procurement plans are adequately scheduled, budgeted and comply with their contracts;
  • Conducts market research to keep abreast of market developments, research and analyze statistical data and market reports on the world commodity situation, production patterns and availability of goods and services;
  • Oversees adherence to contractual agreements, recommend amendments and contract extensions, advise concerned parties with respect to contractual rights/obligations;
  • Prepares a variety of procurement related documents, including purchase orders, contracts, communications, guidelines, instructions etc;
  • Provides training and guidance to a team of procurement staff at GFATM and develops work plans and priorities, monitors achievements and evaluates performance of staff.

Competencies

Corporate Competencies:
  • Demonstrates integrity by modeling the UN values and ethical standards;
  • Promotes the vision, mission, and strategic goals of UNDP;
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
Functional Competencies
  • Demonstrates capacity to plan and organize ones work effectively, including support to design, planning and implementation of projects, management of data and reporting;
  • Strong analytical skills and strategic thinking, including a sound understanding of the framework of UNDP’s cooperation with the GFATM;
  • Focuses on impact and results for the client and responds positively to feedback;
  • Consistently approaches work with energy and a positive, constructive attitude;
  • Demonstrates resourcefulness, initiative and ability to meet tight deadlines;
  • Builds strong relationships with internal and external clients, including the Global Fund and the UN family of agencies;
  • Uses knowledge and reasoning to identify the strength and weaknesses of alternate solutions, conclusions and approaches to problems;
  • Ability to perform a variety of specialized activities related to Logistics and Supply Chain management;
  • Ability to provide input to business processes re-engineering;
  • Remains calm, in control and good humored even under pressure;
  • Demonstrates openness to change.;
  • Actively works towards continuing personal learning and development;
  • Promotes a knowledge sharing and learning culture in the office.

Required Skills and Experience

Education:
  • Master’s degree in Business, Public Administration or any development related field and/or a degree in procurement.
Experience:
  • Minimum of 7 years professional experience, which includes international experience in (pharmaceutical) procurement, preferably in developing countries.
  • Solid experience in the management of people and systems in high-pressure environments.
  • Strong IT skills.
  • Experience of UN or UNDP procurement policies and procedures highly desirable.
Language Requirements:
  • Fluency in both written and spoken English. Knowledge of Arabic an asset.
Click here for important information for US Permanent Residents ('Green Card' holders).
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

Procurement Specialist: Re-advertisement

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Tanzania Kenya NGO JOBS Uganda Best Jobs Consultancy Rwanda ICT JOBS United Nations Administrative Sudan Best Jobs Finance Health - Medical Engineering Ethiopia Agricultural Education Lecturer Human Resources Somalia Congo - Kinshasa Media Legal Jobs Monitoring and Evaluation Bank Jobs World Vision Mining Burundi African Barrick Gold Zambia Procurement Sales and Marketing Accountant US EMBASSY Mozambique East African Community Telecoms Research CARE International Save The Children Malawi Plan International South Sudan Oxfam Arusha African Development Bank Scholarships Finance and Administration SafariCom Aviation The Commonwealth American Embassy Sales Catholic Relief Services Zanzibar Environmental USAID Operations UNDP FHI 360 Security World Bank Economist TradeMark East Africa Unicef Hospitality Managers International Rescue Committee (IRC) Accounting Restless Development AMREF COOPI - Cooperazione Internazionale Path International Civil Engineers African Union AfDB African Development Bank Driver - Logistics Morogoro Marketing Utumishi Tigo Jobs Dar es salaam PSI Population Services International Pwc PricewaterhouseCoopers Teaching Au African Union East African Breweries North Mara Gold Mine ACTED Mwanza Djibouti Malaria Consortium Bulyanhulu Gold Mine DFID FINCA JOBS Buzwagi Gold Mine COMESA Driver International Jobs Jhpiego Mbeya Adeso Danish Refugee Council Handicap International Kilimanjaro Rio Tinto Pact International Solidarités International EGPAF Elizabeth Glaser Pediatric AIDS Foundation Logistics Tender Coca-Cola Nairobi Nation Media Group Africare Norwegian Refugee Council Samaritan's Purse Chemonics International COUNTRY DIRECTOR ICAP of Columbia University InterShips Precision Air RwandAir Marie Stopes International (MSI) Serengeti Breweries Ltd Climate Change IGAD Serengeti Breweries Tetra Tech ARD Volunteer One Acre Fund Clinton Health Access Initiative (CHAI Technoserve Twaweza East Africa Project Management Lutheran World Federation SADC Secretariat Vso International ACDI/VOCA ActionAid Halmashauri Tanga Agha Khan Iringa Kenya Commercial Bank World Agroforestry Centre Deloitte East Africa International Organization for Migration (IOM) COMESA Secretariat: Software Engineering Tanzania Breweries Pathfinder International World Health Organization Safety and Security British Council Futures Group KPMG Tanzania Electric Supply Company UN-Habitat WFP World Food Programme Barclays GEITA GOLD MINING GOAL Shinyanga Jobs WWF World Wide Fund for Nature Microsoft Mombasa Tanzania Ports Authority Family Health International (FHI) IBM EAST AFRICA IntraHealth International Mercy Corps Tabora Community Development Jobs Data Base Management East African Development Bank Electrical Engineer ICAP - TZ KEMRI/CDC Program TANESCO WaterAid Tanzania AccessBank Auditor Dodoma Google Africa Stanbic Bank Amnesty Food and Agriculture Organization Horn Relief Kampala Management Systems International (MSI) SNV International Standard Chartered Bank VETA Christian Aid DIAMOND TRUST BANK Helen Keller International Help Age TANROADS Uganda Telecom Airtel Africa Marie Stopes Web Development Agriculture Jobs B B C WORLD SERVICE Equity Bank Human Rights Kigali Makerere University Nile Basin Initiative Kenyatta University Mtwara Mzumbe University Nile Breweries Limited Tulawaka Gold Mine University of Nairobi kenya Airways Internships MTN NSSF National Social Security Fund Nepad Partners in Health Room to Read TCRA UNWOMEN African Wildlife foundation (AWF) Bank of Tanzania KEMRI Librarian MENTOR Initiative SUMATRA Uiversity of Nairobi WaterAid International icipe Project CAFOD - Catholic Agency for Overseas Development Egerton University EngenderHealth Goal Ireland Kenyan Banks Lake Victoria Basin Commission Muhimbili National Hospital Peace Corps TASAF Tanzania Social Action Fund Zanzibar University ACB AKIBA COMMERCIAL BANK AGRA Alliance for a Green Revolution in Africa Advans Bank Ethiopian Airlines Freedom House IITA International Institute of Tropical Agriculture KCB BANK Legal Resolute Tanzania Uganda National Roads Authority British High Commission ChildFund FilmAid International Kagera Moshi NECTA TANAPA Tanzania Civil Aviation Authority (TCAA) USAILI - INTERVIEW United States International University University of Dar es salaam University of Dodoma World Concern Aga Khan Foundation EWURA Ernst and Young IUCN International Union for Conservation of Nature International Medical Corps Islamic Relief Kakira Sugar Musoma National Institute for Medical Research OPEN UNIVERSITY OF TANZANIA Relief International TAA Tanzania Airports Authority TPDC Trainee Trócaire Uganda Revenue Authority VSF Belgium Architects Ecomist Hivos IFC International Finance Corporation Ifakara Health Institute Inoorero University International Commercial Bank Kenya Red Cross Society Kigoma Oil and Gas Pwani University College SOKOINE UNIVERSITY Tumaini University Uganda AWF African Wildlife Foundation Accounts African Virtual University Altima Africa Ardhi University Bank of Uganda Business Development CBA Commercial Bank of Africa Concultancy Del Monte Kenya Embassies Kenya Airports Authority Lake Victoria South Water Services Board Medical National Bank of Commerce Search for Common Ground TTCL Tanzania Telecommunications Company Limited Unilever War Child International Water Engineering Zinduka Afrika ACORD AKU ​Aga Khan University Africa Nazarene University Africa Rice Center (AfricaRice) Aga Khan Health Services Commercial Bank of Africa Daraja Tanzania Engineers Registration Board (ERB) Fina Bank International Potato Center International Potato Center (CIP) Intrahealth Jomo Kenyatta University Kilimanjaro Christian Medical Centre Kyambogo University Lindi Jobs MCL Mwananchi Communications MUHAS-harvad Moi University National University of Rwanda Nuru International Nzoia sugar Company RECORDS MANAGEMENT JOBS RTI International RUKWA Singida THE LAW SCHOOL OF TANZANIA TRA Tanzania Revenue Authority The Foundation For Civil Society Western Union Acacia Mining Action Against Hunger (ACF) Agricultural Society of Kenya BRALIRWA Bondo University College Caritas Comoros Concern Worldwide Conservation Jobs Consolidated Bank of Kenya DHL Express Ewaso Ngiro South River Basin Development Authority Geologist Graduates Gulf African Bank INSTITUTE OF ADULT EDUCATION Jomo Kenyatta University of Agriculture and Technology Kabale University Kabale University (KAB) Kenya Ports Authority KickStart International MORUWASA Morogoro Urban Water and Sanitation Authority MSH Management Sciences for Health Mara Mumias Sugar Company NBC BANK Nairobi Hospital Ngorongoro Conservation Area Authority Nkumba University Rural Electrification Agency Ruvuma SOKINE UNIVERSITY Stores TACAIDS Tanzania Postal Bank Tullow Oil World Lung Foundation (WLF) ALAF Limited Aga Khan Development Network (AKDN) Aga Khan Hospital Air Malawi American Refuge Committee BTC Belgian Technical Cooperation Bhttp://www.blogger.com/img/blank.gifank of Tanzania Bioversity International CHF International CRDB BANK Customer Service Jobs DIT DAR ES SALAAM INSTITUTE OF TECHNOLOGY Danida Dar es Salaam Institute of Technology Daystar University European Union IFM INSTITUTE OF FINANCE MANAGEMENT ITECH Internews® Network KUITWA KAZINI Kenya Accreditation Service Kenya Polytechnic University College Kisii University College Kisumu Laboratory Jobs MSF Switzerland Management Sciences for Health Manyara Maseno University Ministry of State for Planning Muteesa 1 Royal University Médecins Sans Frontières Narok University College OSHA Occupational safety and Health Authority Open Society Initiative for Eastern Africa (OSIEA) PA PAC Petroleum EngineerS RWANDA HOUSING AUTHORITY STAMIGOLD SUA SOKOINE UNIVERSITY OF AGRICULTURE Seychelles Songas Songea TBC TANZANIA BROADCASTING CORPORATION TBS TANZANIA BUREAU OF STANDARDS TFDA TANZANIA FOOD AND DRUGS AUTHORITY TIB - Tanzania Investment Bank Tanzania Mortagage Refinance Company Tanzania Teachers’ Union Transmara Sugar Company Tropical Pesticides Research Institute Tumba College of Technology Twiga Cement UNOCHA Umma University University WRP Walter Reed Project ZANTEL ao uga
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