Fleet and Logistics Officer , Marie Stopes

Reporting to Procurement & Fleet Manager, The Fleet & Logistics Officer will provide support to all departments and programs by ensuring quality operations of MSK fleet of motor vehicles & motor cycles and will also be responsible for managing the company’s fleet in a manner that ensures cost efficiency, service quality and availability.

He/She will be mainly responsible for the following:-

Fleet, Transport and Drivers’ Supervision

• Ensure that daily allocation of driver duties and vehicles is in accordance with Fleet Management procedures in place.
• Supervise and monitor all drivers in their daily duties (daily vehicle inspections, preventative maintenance reporting, filling of work tickets, cleaning of vehicles, etc.)
• Vehicle usage control by use of and utilization of Global Positioning System (STOIC).
• Control and monitor all vehicle movements, to ensure that no vehicles move without proper authorization of the work ticket.
• Plan and provide all the transport services for programme activities and all day-to-day operations of MSK support office in line with the stipulated transport request procedures.
• Ensure the vehicles are always clean, insured and road worthy and that all accidents, repairs and defects are reported and attended to.
• Assist the Drivers and Team leaders in planning, preparing and controlling the activities related to maintenance and service of vehicles.

Fleet reporting and records

• Prepare regular reports on vehicle mileage, rentals, fuel consumption, repairs and maintenance in accordance with MSK standards. This includes data entry on the Fleet management system and generation of reports from the system.
• Maintain all MSK Fleet related records and documents (vehicle insurance, work tickets, driver file index cards, vehicle file index cards, driving test reports, driver authorization letters, drivers rules and regulations, Fleet related LPOs, transport requests forms, vehicle fuel logs, vehicle fleet related requisitions and invoices, vehicle work/repair job cards, vehicle inspection reports, vehicle handover reports and all other fleet documents).
• Monitoring vehicles and driver performance and identifying opportunities for optimization
• Overseeing insurance claims processing in respect to motor vehicle accidents/theft.
• Support any other logistics functions within MSK support office as may be directed by the Procurement & Fleet Manager.

Qualifications and Experience:

• A Bachelors degree in Logistics or Fleet Management or Mechanical engineering or any other related field
• Professional course in Logistics or Fleet Management or mechanical related field will be an added advantage
• Minimum of 5 years work experience in fleet management in a busy organization
• A valid Certificate of Good conduct and a clean driving license
• A track record of success in fleet management and management of outsourced services.
• Computer literacy and ability to work effectively with a variety of IT based tools
• Excellent verbal and written communication skills.
• Excellent analytical and problem solving skills
• Proven track record of using a fleet tracking system
• Good interpersonal skills

Those who meet the above qualifications and possess the desired attributes should submit their applications together with all supporting documents CV inclusive to the

Human Resources Director

P.O Box 59328-00200

Nairobi

or pd@mariestopes.or.ke;

to reach us on or before 18th May 2012.

Only short listed candidates will be contacted.

‘Marie Stopes Kenya is an equal opportunity employer’