Intermon Oxfam is looking to fill the position of Finance & Administration Officer based in Liben/Afder Zone and for Intermón Oxfam emergency response (wash and food security) in southeastern Ethiopia to face the famine/humanitarian catastrophe due to the drought and food situation.
Key Responsibilities
Reporting hierarchically to the Field Manager and functionally to the Finance & Administration Manager, the person selected will be responsible for the supervision of finance and administration activities.
Finance
• Follow-up and participation to the budgets’ making of. • Follow-up of the program’s financing contracts, taking into account the executed expense, the co-financers’ changing information requirements, the execution calendar for each one of them. To communicate promptly any information affecting the execution of the co-financing contracts to the administration and finance coordinator in the capital will be one of his main tasks (delays, execution too low or too high in terms of expense, etc.). • To guarantee the various co-financers’ norms are being complied in terms of project material purchase policies
Project accounting and treasury.
• To ensure the expenses are periodically entered in SAGA, if he does him himself or if an accounting assistant does it. • Training and follow-up of the field assistant accountant • To conduct monthly closings and to send them to the financial coordinator in the capital so he reviews and consolidates them. • Responsible of all project payments to the staff as well as to providers and of the maintenance of the documents justifying all payments. • Control of the field cash balance and banks: register and control of all entries and exits, payments and advances. • He is responsible for the money security in the field • To establish monthly treasury previsions that will be sent to the administration and finance coordinator in the capital for the management of funds transfers in Barcelona.
Administration:
• Training of the local assistants on the management model and SAGA. • Follow-up of the housing and offices rent contracts and the related monthly bills payment Local Human Resources: • To circulate the internal rules and norms of conduct to the national staff • To establish contracts used for development activities in order to define new models • To be aware of local taxes, social security, etc. • To declare all new workers to social security, depending on local laws • To apply a regime of disciplinary rights depending on local laws • To set up staff delegates’ elections • To check on / to supervise the procedures for local staff hiring • To apply the health insurance policies depending on the country’s specifics • To send the list of updated local staff to Barcelona once a month. • To follow-up on the vacation days
Expatriate Human Resources
• To keep updated the expatriates data base • To centralise the vacations/R&R requests in its base • To resolve doubts on expatriation policies. • To keep informed the financial coordinator of the salary advances at each end of month
Experience and Skills
• 2-year professional experience in the field of finance and administration in Humanitarian Action programmes. • Diploma in accounting or management (minimum title of advanced technician). • Experience of team Management. • English fluent (spoken and written). • IT: knowledge at user’s level, good knowledge of Excel and SAGA.
Working Conditions
Contract of employment: 3-6 months (renewable). Salary: According to Intermón Oxfam’s country salary scale. Social benefits: Medical, life and accident insurance and children’ benefit. Holidays: According to the working calendar in the country. Working place: Liben/Afder Zone (southeastern Ethiopia). Incorporation: as soon as possible (25th of July 2011).
How to apply
If you are interested in this job opportunity, please send your CV at humanitarianstaff@intermonoxfam.org. The closing date for applications is 17th of July 2011.
Only short-listed candidates will be contacted.
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