Intern, Preparedness and Response Division (PRD)

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM became a UN-related organization in 2016. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

At IOM Headquarters, within the Department of Operations and Emergencies (DOE), the Preparedness and Response Division (PRD) serves as the main instrument for migration crisis preparedness and mitigation. PRD oversees IOM’s timely, predictable and effective interventions in emergency situations by implementing a broad range of programmes, in coordination with humanitarian partners, through the Inter-Agency Standing Committee (IASC) and the cluster framework.

Under overall guidance of the Head of PRD and the direct supervision of the PRD Project Support Officer, the successful candidate is responsible for maintaining the departmental projects repository in the DOE Online Projects System (OPS) (an information management tool that focuses on collecting and organizing information, allowing for the rapid retrieval of project information, data and statistics) in order to maintain an up-to-date platform and provide accurate data and statistics. In addition to maintaining the DOE OPS, the incumbent will support the PRD team in other areas of work including managing information that can contribute to the IOM humanitarian compendium and supporting the development and finalization of humanitarian reports and other documents as the need is identified..

The candidate will also support the Project Support Officer in all related duties.

Departmental Projects System

• Update and maintain the DOE OPS for all division-related projects, by ensuring consistent and well organized input;
• Support Division’s focal point with project status follow-up and closing of completed projects.
• Extract, analyse and provide narrative and statistical reports on PRD-related projects as needed;
• Maintain the DOE OPS manual and other division’s documentation;

Other division’s duties

• Systemically track financial contributions from the missions that will improve reporting in the Humanitarian Compendium;
• Maintain the internal department’s portal by uploading field reports;
• Upload all other relevant documents on the department’s internal portal;
• Support the process of finalizing humanitarian reports (such as Humanitarian Sitreps), factsheets, and other documents as the need is identified.
• Support coordination with relevant country and regional offices as the need is identified.
• Carry-out any other duties within the PRD team as assigned.

Required Competencies:

Behavioural

• Accepts and gives constructive criticism
• Follows all relevant procedures, processes, and policies
• Meets deadline, cost, and quality requirements for outputs
• Monitors own work to correct errors
• Takes responsibility for meeting commitments and for any shortcomings
• Demonstrates interest in improving relevant skills
• Demonstrates interest in acquiring skills relevant to other functional areas
• Keeps abreast of developments in the divisions professional area
• Actively shares relevant information
• Clearly communicates, and listens to feedback on, changing priorities and procedures
• Writes clearly and effectively, adapting wording and style to the intended audience
• Listens effectively and communicates clearly, adapting delivery to the audience

Education

• University degree or equivalent in the Social Sciences, International Relations, Development Studies, International Affairs or any related discipline; or an equivalent combination of education, training & experience.

Experience

• Strong knowledge in MS Excel and other data analytics software;
• Experience with database management and knowledge of database structure is an advantage;
• Strong organizational, interpersonal & intercultural skills with an attention to detail.
• Experience in relevant issues such as migration, displacement, and humanitarian assistance is considered an asset;
• Experience working in international organizations and the humanitarian community is considered an asset

Languages

Fluency in English is required. Working knowledge of French, Spanish and/or Arabic is an advantage.

HOW TO APPLY:

Interested applicants should submit in PDF format: cover letter and CV to prdopsinternship@iom.int no later than Wednesday, 14 December 2016.

Only Short-listed candidates will be contacted.