Records Management Officer Job at Watumishi Housing Company

From Daily News, 17th August 2015

Watumishi Housing Company (WHC) is a 'public entity responsible for the implementation of the Public Servants Housing Scheme (PSHS) and management of Watumishi Housing Company Real Estate Investment Trust (WHC -REIT). Shareholders of WHC and the financiers of the PSHS are National Social Security Fund (NSSF), PPF Pensions Fund (PPF), Public Service Pensions Fund (PSPF), LAPF Pensions Fund (LAPF). GEPF Retirement Benefits Fund (GEPF), National Health Insurance Fund (NHIF) and' National Housing Corporation (NHC).In order to implement its objectives,
WHC would like to invite suitably qualified Tanzanians to join its lean, entrepreneurial and dynamic team by filling the following vacancies:

FINANCE AND ADMINISTRATION DEPARTMENT
Records Management Officer - One Post
Duty Station: WHC Head Office Dar es Salaam
Reporting to: Senior information Communication Technology (lCT) Officer
Salary Grade: 6

Records Management Officer will be primarily responsible for management all aspects of the registry functions, which includes both electronic and physical open and confidential registry to support company's real estate development, fund management and administrative operations.

Specific Duties and Responsibilities

Maintain appropriate registry system which include both electronic and physical open and confidential registry; .'
Control receipts and recording of incoming mails/documents;
Retrieve and circulate records/documents and files as may be required by users;
Open and close files as need arises in accordance with the classified system;
Analyse, list and arrange records/documents in the respective file racks/cabinets in the registry; ,
Keep, maintain and make use of the file movement register so. as to track files or other records through the adopted tracking, system;
Appraise and prepare checklist for dormant records prior to electronic archive; and
Undertake any other duties as assigned by supervisors.

Minimum Academic Qualifications and Experience
The ideal candidate for this position should have the following qualifications and experience.
Possession of Diploma in Records management, Media Science or Library Science from a recognized institution.
Possession of Bachelor Degree in Records Management, Media
Science or Library Science from a recognized institution will be an added Advantage.
Knowledge and Competence in Information and Communications Technology (lCT) application.
Possession of at least three (3) years work experience in the field in a reputable organization.

PERSONAL ATTRIBUTES
In addition to the, above skills and qualifications, applicants for the above positions are required to have the following attributes:
A very high level of integrity, honesty and sense of responsibilities
Ability to work under pressure and produce expected results;
Ability to work in a lean and dynamic team
Ability to self manage, achieve results and meet deadlines; and
Willingness to work beyond the call of duty

APPLICATION INSTRUCTIONS:

TENURE AND REMUNERATION
A competitive salary will be offered to the right candidates for the posts. WHC is an equal opportunity employer. Staff will be employed on three (3) years contracts that are renewable upon satisfactory performance.

Application letter with Curriculum Vitae (CV) including e-mail address or daytime contact telephone number, together with photocopies or certificates and names and contacts of two referees should be addressed to reach the under-mentioned by 28thAugust 2015.

Only short-listed candidates meeting the above criteria will be invited for interview. Lobbying and canvassing for employment will not be entertained and may work to the candidate's disadvantage.

Application letter should be sent through the address shown below:
The Chief Executive Officer,
Watumishi Housing Company,
4th Floor Golden Jubilee Towers,
P.O. Box 5119,
Dar es Salaam