Office Management Secretary Job at Watumishi Housing Company

From Daily News, 17th August 2015
Watumishi Housing Company (WHC) is a 'public entity responsible for the implementation of the Public Servants Housing Scheme (PSHS) and management of Watumishi Housing Company Real Estate Investment Trust (WHC -REIT). Shareholders of WHC and the financiers of the PSHS are National Social Security Fund (NSSF), PPF Pensions Fund (PPF), Public Service Pensions Fund (PSPF), LAPF Pensions Fund (LAPF). GEPF Retirement Benefits Fund (GEPF), National Health Insurance Fund (NHIF) and' National Housing Corporation (NHC).In order to implement its objectives,
WHC would like to invite suitably qualified Tanzanians to join its lean, entrepreneurial and dynamic team by filling the following vacancies:

Office Management Secretary - One Post
Duty Station: WHC Head Office Dar es Salaam
Reporting to: Chief Executive Officer
Salary Grade:' 6

Office Management Secretary will be responsible for management of Chief Executive Officer's office information, scheduling of meetings and appointments and general communications.

Specific Duties and Responsibilities:
To plan and organize the Chief Executive Officer's office;
To properly manage and record office information;
To assist and direct visitors to the office;
To manage the Chief Executive Officer's diary and arrange appointments;
To liaise with staff in other departments and external contacts in scheduling of meetings;
To keep track of all official issues forwarded to the Chief
Executive Officer;
To manage and coordinate telephone calls to and from the office and deal with email inquiries;
To type and prepare correspondences from the Chief Executive Officer;
To assist in the preparation of reports
To undertake any other related duties as may be assigned by the superior.

Academic Qualifications and Experience
The' ideal candidate for this position should have the following qualifications and experience:
Holder of An Ordinary Level Secondary School Certificate with passes in Kiswahili and English languages;
Holder of a Diploma in Secretarial duties from recognized institution;
Knowledge and Competence in Information and
Communications Technology (ICT) particularly in Microsoft office programmes; and
Possession of at least three (3) years work experience in a similar position.

PERSONAL ATTRIBUTES
In addition to the, above skills and qualifications, applicants for the above positions are required to have the following attributes:
A very high level of integrity, honesty and sense of responsibilities
Ability to work under pressure and produce expected results;
Ability to work in a lean and dynamic team
Ability to self manage, achieve results and meet deadlines; and
Willingness to work beyond the call of duty
 

APPLICATION INSTRUCTIONS:

TENURE AND REMUNERATION
A competitive salary will be offered to the right candidates for the posts. WHC is an equal opportunity employer. Staff will be employed on three (3) years contracts that are renewable upon satisfactory performance.

Application letter with Curriculum Vitae (CV) including e-mail address or daytime contact telephone number, together with photocopies or certificates and names and contacts of two referees should be addressed to reach the under-mentioned by 28thAugust 2015.

Only short-listed candidates meeting the above criteria will be invited for interview. Lobbying and canvassing for employment will not be entertained and may work to the candidate's disadvantage.

Application letter should be sent through the address shown below:
The Chief Executive Officer,
Watumishi Housing Company,
4th Floor Golden Jubilee Towers,
P.O. Box 5119,
Dar es Salaam